Project Management Specialist Jobs in Indiana
Project Management Specialist jobs in Indiana are concentrated in advanced manufacturing, life sciences, logistics, and large-scale infrastructure, with demand at every level from entry-level coordinators to senior program leads. The largest hiring metros are Indianapolis, Fort Wayne, and Evansville, where employers like Eli Lilly and Company, Cummins, and Indiana University Health maintain substantial project operations. The most in-demand specialties are IT project management, capital construction, and supply chain transformation. Find a role that fits below and apply directly.
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Showing 5 of 6+ Project Management Specialist jobs
Department
STRATEGIC SERVICES (UA-STS-IUBLA)
Job Summary
Department Specific Responsibilities
- Provides essential administrative and operational support to the UITS Project Management Office, assisting Project Managers and Senior Project Managers in the successful delivery of technology projects.
- Responsible for coordinating project activities, maintaining project documentation, tracking action items, and facilitating communication among project teams and stakeholders.
- Gains hands-on experience in IT project management within a university environment and is expected to grow toward independent project management responsibilities over time.
- Assists Project Managers in the planning, tracking, and coordination of IT project activities and deliverables.
- Maintains and updates project documentation, including project plans, schedules, status reports, meeting minutes, and action item logs.
- Schedules and coordinates project meetings, prepare agendas, capture meeting notes, and distribute follow-up communications.
- Tracks project tasks, milestones, and deadlines, proactively alerting Project Managers to upcoming due dates and potential delays.
- Assists with resource scheduling and coordination across IT teams and university partners.
- Maintains project management tools and systems, ensuring data accuracy and currency across the project portfolio.
- Supports stakeholder communication by drafting project updates, presentations, and correspondence under the direction of the Project Manager.
- Assists with budget tracking by gathering expenditure data and preparing expense summaries for review.
- Supports vendor coordination, including tracking deliverables and following up on outstanding items.
- Participates in PMO process improvement efforts and contribute to the development and maintenance of project templates and resources.
General Responsibilities
- Plans and implements IT project(s), often involving university staff from different teams and external partners on interrelated project tasks.
- Designs, creates, executes, and balances project work plans and work-flow documents; works within project timelines and proposes revisions as appropriate to meet changing needs and requirements.
- Stays within budget constraints and monitors progress of projects to ensure that quality and cost constraints are met.
- Reports and documents project milestones to share with leaders, stakeholders, and/or project partners.
- Researches and stays up to date with IT project management best practices, approaches, and trends.
- May provide guidance to temporary or hourly staff.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor's degree preferably in related field.
Preferred
- Bachelor's degree in Information Technology, Business Administration, Communications, or a closely related field required.
WORK EXPERIENCE
Required
- Experience in technical project/program support or related field.
Preferred
- 1 year of administrative, coordination, or office support experience.
- Internship, practicum, or coursework experience in a project management, IT, or technology environment is a plus.
- Experience working in a university or higher education setting.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast-paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
Preferred
- Basic understanding of project management concepts, terminology, and the project lifecycle.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn project management tools such as Smartsheet, MS Project, or Jira.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Effective written and verbal communication skills, including the ability to draft clear and professional correspondence and meeting documentation.
- Ability to work collaboratively in a team environment and support colleagues at all levels.
- Demonstrated initiative, reliability, and willingness to learn in a professional setting.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Strong customer service orientation and commitment to responsive, respectful communication with university stakeholders.
- Ability to adapt to changing priorities and work effectively in a dynamic, deadline-driven environment.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Information Technology
Job Family: IT Project Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Department
STRATEGIC SERVICES (UA-STS-IUBLA)
Job Summary
Department Specific Responsibilities
- Provides essential administrative and operational support to the UITS Project Management Office, assisting Project Managers and Senior Project Managers in the successful delivery of technology projects.
- Responsible for coordinating project activities, maintaining project documentation, tracking action items, and facilitating communication among project teams and stakeholders.
- Gains hands-on experience in IT project management within a university environment and is expected to grow toward independent project management responsibilities over time.
- Assists Project Managers in the planning, tracking, and coordination of IT project activities and deliverables.
- Maintains and updates project documentation, including project plans, schedules, status reports, meeting minutes, and action item logs.
- Schedules and coordinates project meetings, prepare agendas, capture meeting notes, and distribute follow-up communications.
- Tracks project tasks, milestones, and deadlines, proactively alerting Project Managers to upcoming due dates and potential delays.
- Assists with resource scheduling and coordination across IT teams and university partners.
- Maintains project management tools and systems, ensuring data accuracy and currency across the project portfolio.
- Supports stakeholder communication by drafting project updates, presentations, and correspondence under the direction of the Project Manager.
- Assists with budget tracking by gathering expenditure data and preparing expense summaries for review.
- Supports vendor coordination, including tracking deliverables and following up on outstanding items.
- Participates in PMO process improvement efforts and contribute to the development and maintenance of project templates and resources.
General Responsibilities
- Plans and implements IT project(s), often involving university staff from different teams and external partners on interrelated project tasks.
- Designs, creates, executes, and balances project work plans and work-flow documents; works within project timelines and proposes revisions as appropriate to meet changing needs and requirements.
- Stays within budget constraints and monitors progress of projects to ensure that quality and cost constraints are met.
- Reports and documents project milestones to share with leaders, stakeholders, and/or project partners.
- Researches and stays up to date with IT project management best practices, approaches, and trends.
- May provide guidance to temporary or hourly staff.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor's degree preferably in related field.
Preferred
- Bachelor's degree in Information Technology, Business Administration, Communications, or a closely related field required.
WORK EXPERIENCE
Required
- Experience in technical project/program support or related field.
Preferred
- 1 year of administrative, coordination, or office support experience.
- Internship, practicum, or coursework experience in a project management, IT, or technology environment is a plus.
- Experience working in a university or higher education setting.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast-paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
Preferred
- Basic understanding of project management concepts, terminology, and the project lifecycle.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn project management tools such as Smartsheet, MS Project, or Jira.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
- Effective written and verbal communication skills, including the ability to draft clear and professional correspondence and meeting documentation.
- Ability to work collaboratively in a team environment and support colleagues at all levels.
- Demonstrated initiative, reliability, and willingness to learn in a professional setting.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Strong customer service orientation and commitment to responsive, respectful communication with university stakeholders.
- Ability to adapt to changing priorities and work effectively in a dynamic, deadline-driven environment.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Information Technology
Job Family: IT Project Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
See All 6 Project Management Specialist Jobs in Indiana
Find roles in Indiana that match your experience and apply in just a few clicks.
Find JobsProject Management Specialist Jobs by City in Indiana
Where Indiana roles are concentrated, by current openings.
Project Management Specialist Job Market in Indiana
A snapshot from current Indiana openings, updated as new roles post.
Who's Hiring
What Indiana Employers Look For
The qualifications that appear most often in project management specialist jobs across Indiana.
- Project Management Professional certification or eligibility to sit for the PMP exam preferred
- Bachelor's degree in business, engineering, or a related technical field required
- Three or more years of direct project management experience leading cross-functional teams
- Proficiency with project management software such as MS Project, Smartsheet, or Jira
- Experience managing budgets, timelines, and stakeholder communication for complex projects
- Familiarity with Agile, Scrum, or waterfall methodologies depending on the hiring industry
Project Management Specialist Jobs in Indiana: Frequently Asked Questions
How do you become a project management specialist in Indiana?
Indiana does not issue a state-level license for project management specialists, so the hiring path centers on education and voluntary certification. Most Indiana employers expect a bachelor's degree in business administration, engineering, or a related field. The Project Management Professional certification from the Project Management Institute is the most widely recognized credential in Indiana hiring and is frequently listed as preferred or required by employers in manufacturing, healthcare, and technology sectors.
How much do project management specialists make in Indiana?
Project management specialists in Indiana earn a median of about $95,020 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $59,120 for the lowest 10% to over $149,350 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project management specialists in Indiana?
Indiana project management specialist roles are posted by Indiana University, Oak Grove Technologies, and IDS International and others right now, based on current listings on Migrate Mate as of August 2026. Indiana's concentration of life sciences manufacturers, defense contractors, and large hospital networks creates steady and varied demand for project management talent across the state.
Which Indiana cities have the most project management specialist jobs?
Butlerville, Indianapolis, and Bloomington account for the largest share of project management specialist openings in Indiana. Indianapolis drives the highest volume given its density of corporate headquarters, healthcare systems, and tech employers, while Fort Wayne and Evansville generate consistent demand through regional manufacturing operations and healthcare networks that maintain dedicated project management functions.
How can I get hired as a project management specialist in Indiana with little or no experience?
The most realistic entry path is a project coordinator or project analyst role, which large Indiana employers like Cummins, Salesforce Indianapolis, and Indiana University Health use as a stepping stone for candidates building their project management experience. Completing the Certified Associate in Project Management from the Project Management Institute signals commitment without requiring years of experience. Adjacent roles in operations coordination, scheduling, or business analysis at Indiana manufacturing or logistics firms are also common entry points that transfer directly into specialist roles.
Where can I find and apply to project management specialist jobs in Indiana?
You can find and apply to project management specialist jobs in Indiana on Migrate Mate, which lists current Indiana openings. Find roles that match your background and apply directly from the listing.
See All 6 Project Management Specialist Jobs in Indiana
Find roles in Indiana that match your experience and apply in just a few clicks.
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