Project Management Specialist Jobs
Project Management Specialist jobs are open across construction, healthcare, technology, and government contracting, at every level from entry-level coordinator to senior specialist and program manager, with specializations in Agile delivery, infrastructure projects, and IT implementation. Find a role that fits from the openings below and apply directly.
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Department
PED-HEALTH SERVICES RESEARCH (IN-PHSR-IUINA)
Department Information
The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.
Job Summary
The IUSM Department of Pediatrics is seeking a Project Management Specialist in the division of Pediatrics Children's' Health Services. The Project Manager is responsible for leading medium-to-large-scale projects from initiation through completion, ensuring deliverables are completed on time and within budget. This role develops and manages project plans, monitors project performance, identifies risks and shortfalls, and provides regular updates on project progress, stakeholder engagement activities, and project metrics.
Department Specific Responsibilities
- Lead the full lifecycle management of medium- to large-scale, complex, grant-funded research projects, ensuring alignment with study aims, sponsor expectations,
regulatory requirements, and institutional priorities while maintaining strict adherence to timelines, scope, and budget constraints. - Direct and oversee the day-to-day operations of multiple concurrent federally funded studies (including NIH R01 and other large-scale awards), ensuring seamless coordination of study activities, compliance with Institutional Review Board (IRB) protocols, and adherence to federal, institutional, and Good Clinical Practice (GCP) standards.
- Monitor and evaluate study performance using key operational metrics (e.g., recruitment and retention rates, data quality and completeness, protocol adherence,
budget utilization), proactively identifying risks, bottlenecks, and deviations from study plans. - Develop and implement mitigation strategies to address operational, financial, and regulatory risks, including adjusting timelines, reallocating resources, and collaborating with leadership to resolve complex issues impacting study success.
- Oversee financial tracking of projects in collaboration with direction from program manager.
- Forecasting budget needs, and ensuring alignment with approved funding allocations and sponsor guidelines.
- Ensure readiness for audits, sponsor reviews, and regulatory inspections by maintaining organized documentation, up-to-date study records, and adherence to evolving compliance requirements.
- Lead workforce planning and staffing coordination by assessing project needs, monitoring team capacity, and ensuring adequate staffing levels to support operational demands across assigned projects and user support functions.
- Identify staffing gaps and participate in recruitment, hiring, and onboarding processes, providing informed recommendations on candidate selection and role alignment.
- Develop and manage staff schedules to ensure appropriate coverage, efficient workload distribution, and continuity of operations, particularly during periods of high demand, staff transitions, or competing project priorities.
- Adjust staffing strategies as needed to maintain productivity and meet project and service delivery expectations.
- Provide direct supervision and day-to-day oversight of assigned staff, clearly defining roles, responsibilities, and performance expectations. Monitor staff productivity, quality of work, and adherence to protocols.
- Collaborate with investigators, research teams, and community partners to support the development of culturally responsive outreach materials that are accessible, inclusive, and tailored to the needs of a wide variety of families and populations.
- Contribute to the design and refinement of communication strategies that enhance engagement with participants and community stakeholders, ensuring messaging is clear, culturally sensitive, and aligned with research goals. Incorporate feedback from families, community members, and partners to improve outreach approaches, strengthen trust, and reduce barriers to participation in research activities.
- Promote inclusive practices within team operations and outreach efforts, ensuring that engagement strategies reflect diverse perspectives and support equitable access to research opportunities.
General Responsibilities
- Manage medium to large projects, from start to finish, ensuring on time completion within budget.
- Develop project plan(s) and efficiently analyze, track, forecast, and report on project metrics and shortfalls.
- Coordinate and facilitate efforts of project team(s) consisting of various staff and hourly employees.
- Communicate ongoing changes in tasks, goals, or performance.
- Collaborate to ensure that project objectives are achieved within established time frames.
- Participate in client meetings, vendor/contract decisions, and development of project requirements and specifications.
- May provide guidance and support to less experienced peers.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor's degree in a relevant field.
WORK EXPERIENCE
Required
- 2 years of relevant experience.
SKILLS
Required
- Ability to drive multiple projects to successful completion.
- Demonstrates project management skills.
- Proficient written and verbal communication skills.
- Excellent organizational skills.
- Excellent collaboration and team building skills.
- Demonstrates time management and priority setting skills.
- Highly thorough and dependable.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is not eligible for visa sponsorship.
Work Location
Indianapolis, Indiana
Advertised Salary
$60,000.00 - 70,000.00 per year based on a combination of experience, skill level, education, and training.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Project Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Department
PED-HEALTH SERVICES RESEARCH (IN-PHSR-IUINA)
Department Information
The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.
Job Summary
The IUSM Department of Pediatrics is seeking a Project Management Specialist in the division of Pediatrics Children's' Health Services. The Project Manager is responsible for leading medium-to-large-scale projects from initiation through completion, ensuring deliverables are completed on time and within budget. This role develops and manages project plans, monitors project performance, identifies risks and shortfalls, and provides regular updates on project progress, stakeholder engagement activities, and project metrics.
Department Specific Responsibilities
- Lead the full lifecycle management of medium- to large-scale, complex, grant-funded research projects, ensuring alignment with study aims, sponsor expectations,
regulatory requirements, and institutional priorities while maintaining strict adherence to timelines, scope, and budget constraints. - Direct and oversee the day-to-day operations of multiple concurrent federally funded studies (including NIH R01 and other large-scale awards), ensuring seamless coordination of study activities, compliance with Institutional Review Board (IRB) protocols, and adherence to federal, institutional, and Good Clinical Practice (GCP) standards.
- Monitor and evaluate study performance using key operational metrics (e.g., recruitment and retention rates, data quality and completeness, protocol adherence,
budget utilization), proactively identifying risks, bottlenecks, and deviations from study plans. - Develop and implement mitigation strategies to address operational, financial, and regulatory risks, including adjusting timelines, reallocating resources, and collaborating with leadership to resolve complex issues impacting study success.
- Oversee financial tracking of projects in collaboration with direction from program manager.
- Forecasting budget needs, and ensuring alignment with approved funding allocations and sponsor guidelines.
- Ensure readiness for audits, sponsor reviews, and regulatory inspections by maintaining organized documentation, up-to-date study records, and adherence to evolving compliance requirements.
- Lead workforce planning and staffing coordination by assessing project needs, monitoring team capacity, and ensuring adequate staffing levels to support operational demands across assigned projects and user support functions.
- Identify staffing gaps and participate in recruitment, hiring, and onboarding processes, providing informed recommendations on candidate selection and role alignment.
- Develop and manage staff schedules to ensure appropriate coverage, efficient workload distribution, and continuity of operations, particularly during periods of high demand, staff transitions, or competing project priorities.
- Adjust staffing strategies as needed to maintain productivity and meet project and service delivery expectations.
- Provide direct supervision and day-to-day oversight of assigned staff, clearly defining roles, responsibilities, and performance expectations. Monitor staff productivity, quality of work, and adherence to protocols.
- Collaborate with investigators, research teams, and community partners to support the development of culturally responsive outreach materials that are accessible, inclusive, and tailored to the needs of a wide variety of families and populations.
- Contribute to the design and refinement of communication strategies that enhance engagement with participants and community stakeholders, ensuring messaging is clear, culturally sensitive, and aligned with research goals. Incorporate feedback from families, community members, and partners to improve outreach approaches, strengthen trust, and reduce barriers to participation in research activities.
- Promote inclusive practices within team operations and outreach efforts, ensuring that engagement strategies reflect diverse perspectives and support equitable access to research opportunities.
General Responsibilities
- Manage medium to large projects, from start to finish, ensuring on time completion within budget.
- Develop project plan(s) and efficiently analyze, track, forecast, and report on project metrics and shortfalls.
- Coordinate and facilitate efforts of project team(s) consisting of various staff and hourly employees.
- Communicate ongoing changes in tasks, goals, or performance.
- Collaborate to ensure that project objectives are achieved within established time frames.
- Participate in client meetings, vendor/contract decisions, and development of project requirements and specifications.
- May provide guidance and support to less experienced peers.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Bachelor's degree in a relevant field.
WORK EXPERIENCE
Required
- 2 years of relevant experience.
SKILLS
Required
- Ability to drive multiple projects to successful completion.
- Demonstrates project management skills.
- Proficient written and verbal communication skills.
- Excellent organizational skills.
- Excellent collaboration and team building skills.
- Demonstrates time management and priority setting skills.
- Highly thorough and dependable.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is not eligible for visa sponsorship.
Work Location
Indianapolis, Indiana
Advertised Salary
$60,000.00 - 70,000.00 per year based on a combination of experience, skill level, education, and training.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Project Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
Project Management Specialist Jobs by Experience Level
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Find JobsProject Management Specialist Job Market
Who's Hiring
- Boeing11
- L3Harris5
- Indiana University5
- LTM Limited4
- Honeywell Aerospace3
Top Industries Hiring
- Technology & Software
- Consulting & Professional Services
- Aerospace & Defense
- Chemicals & Materials
- Media & Entertainment
What Employers Look For
The qualifications that appear most often in project management specialist jobs.
- Bachelor's degree in business, engineering, or a related field
- PMP or CAPM certification from the Project Management Institute
- Proficiency with project management software such as MS Project or Jira
- 3 to 5 years of experience managing cross-functional projects end to end
- Strong skills in schedule development, budget tracking, and risk management
- Experience producing status reports and presenting updates to senior stakeholders
Tips for Your Project Management Specialist Job Search
Tailor your resume to each posting
Project management specialist job descriptions vary widely by industry. Mirror the exact language each posting uses, whether that's 'scope management,' 'stakeholder reporting,' or 'schedule control,' so your resume passes applicant tracking systems and signals genuine role fit.
Highlight certifications above your degree
Employers often filter first by PMP, CAPM, or PMI-ACP certification. If you hold one, put it in a dedicated credentials section at the top of your resume, not buried under education, so it registers immediately during the initial screen.
Target postings that list your tools by name
Roles specifying MS Project, Smartsheet, Jira, or Primavera P6 are filtering for tool fluency. Apply to postings that name software you've actually used, and call out your proficiency level, including the version or modules, in your work history bullets.
Apply early to roles that fit
Migrate Mate lists project management specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a portfolio of project artifacts
Bring a redacted work breakdown structure, a status report, or a risk register to interviews. Concrete artifacts give interviewers something tangible to discuss and demonstrate that you actually produce the deliverables the role requires, not just oversee them.
Negotiate scope before accepting an offer
Ask exactly how many projects you'll manage simultaneously and what administrative support exists. Project management specialists who skip this question often find themselves stretched across more concurrent workstreams than the role description implied, which affects both performance and advancement.
Project Management Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most project management specialists?
The companies hiring the most project management specialists right now include Boeing, L3Harris, and Indiana University, with the largest share of openings in California, Texas, and Indiana, based on current listings on Migrate Mate as of August 2026. Demand is especially concentrated in defense contracting, healthcare systems, and large-scale technology implementation programs.
How many project management specialist jobs are remote?
About 40% of project management specialist openings are fully remote or hybrid as of August 2026, with remote availability highest for roles focused on software delivery, IT program coordination, and documentation-heavy government contracting work. Roles requiring on-site presence tend to cluster in construction, facilities management, and manufacturing environments where physical oversight is part of the job.
How do you become a project management specialist?
Start with a bachelor's degree in business, engineering, or a technical field, then build hands-on experience coordinating projects in any capacity, including internships or support roles. Earn a CAPM credential while you accumulate hours, then upgrade to a PMP once you meet PMI's experience threshold. Specialize in an industry vertical, such as healthcare or construction, to increase your competitiveness for senior postings.
How do you get hired as a project management specialist with little experience?
Focus on roles titled project coordinator or project administrator, which share most of the same skills but have lower experience thresholds. Earning a CAPM demonstrates PMI methodology knowledge before you have the hours for a PMP. Volunteer to lead internal initiatives at your current job, document the outcomes, and frame them as project experience. Employers in government contracting and nonprofits often hire candidates who demonstrate process discipline over years of experience.
What does the project management specialist interview process look like?
Most hiring processes include a phone screen, a competency-based interview focused on how you've handled scope changes, budget overruns, and stakeholder conflicts, and a technical round where you may be asked to walk through a real project artifact or describe your approach to scheduling. Some employers add a written exercise requiring you to create a brief project plan or risk matrix. Final rounds often involve meeting the team you'd coordinate across.
Where can I find and apply to project management specialist jobs?
You can find and apply to project management specialist jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience, industry preference, and location, then apply directly to each listing from the page.
See All 95 Project Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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