Mid Level Project Specialist Jobs
Mid level project specialist jobs go to professionals ready to own projects end to end, coordinate across teams without constant oversight, and mentor junior colleagues through execution. Openings are spread across on-site, remote, and hybrid settings in Consulting & Professional Services, Technology & Software, and Energy, with employers like Burns & McDonnell, Hitachi Energy, and ABB hiring at this level now.
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Showing 4 of 33+ Mid Level Project Specialist jobs
Job Profile
External Relations and Advancement Specialist 2
Job Family
External Relations and Advancement
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Develops and drafts intermediate to complex communication content and supports the communication strategy through storytelling and campaigns for university wide projects/efforts.
Job Description
The Marketing Operations and Project Management Specialist manages the systems, projects, and financial administration that support the Herberger Institute for Design and the Arts Marketing and Communications team. Reporting to the Executive Director of Marketing and Communications, the position manages multichannel marketing projects from intake through completion and administers marketing budgets through accurate tracking, reconciliation, and reporting. The specialist coordinates priorities, schedules, resources, approvals, vendors, and operational workflows across advertising, email, social media, web, creative, video, and print. The position provides leadership with reliable information about project status, workload, spending, and risks and helps teams work consistently across the institute.
Position Salary Range
* $53,000 - $58,500 annually, depending on experience within posted range
Essential Duties
- Manage marketing and communications projects from intake and scoping through scheduling, production, approval, launch, and closeout.
- Maintain the project portfolio, master production calendar, assignments, dependencies, and status reports; identify risks, delays, and resource conflicts and recommend next steps.
- Manage project intake and prioritization processes in partnership with the Executive Director and coordinate expectations with internal clients and project owners.
- Develop and maintain workflows, project templates, standard operating procedures, naming conventions, approval paths, shared resources, and project archives.
- Administer project-management and collaboration platforms, including templates, dashboards, user access, data quality, training, and adoption.
- Coordinate campaign production across advertising, email, social media, web, creative, video, print, and external partners; manage handoffs, specifications, reviews, and approvals.
- Administer assigned marketing budgets, maintaining accurate records of planned spending, commitments, actuals, accruals, available balances, and forecasts.
- Initiate and track purchase orders, invoices, purchasing-card documentation, contracts, and vendor records; reconcile transactions and resolve discrepancies with finance, procurement, vendors, and project owners.
- Prepare budget variance reports and maintain complete, audit-ready project and financial documentation.
- Support campaign and operational reporting, review work for required approvals and compliance, and train institute partners on marketing processes and tools.
Desired Qualifications
- Experience managing multiple, concurrent marketing or communications projects from intake through delivery.
- Experience designing project intake, prioritization, workflow, approval, capacity-planning, and closeout processes.
- Experience administering and working with marketing, content-management, analytics, or digital-asset systems.
- Experience administering budgets, including commitments, accruals, forecasting, reconciliation, variance reporting, purchasing documentation, and fiscal-year close activities.
- Advanced spreadsheet and reporting skills, including formulas, pivot tables, data validation, and dashboards.
- Experience administering project- or work-management platforms and working with marketing, content-management, analytics, or digital-asset systems.
- Experience coordinating purchase orders, invoices, contracts, scopes of work, and vendor relationships within established financial controls.
- Demonstrated ability to communicate project, capacity, spending, and risk information clearly and influence work across teams.
Working Environment
- Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
Department Statement
The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future. Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here. Together, we’re designing not just new careers, but new systems of care, connection and possibility.
Why work at ASU: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options (under unit/school discretion)
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.
For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
Job Profile
External Relations and Advancement Specialist 2
Job Family
External Relations and Advancement
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Develops and drafts intermediate to complex communication content and supports the communication strategy through storytelling and campaigns for university wide projects/efforts.
Job Description
The Marketing Operations and Project Management Specialist manages the systems, projects, and financial administration that support the Herberger Institute for Design and the Arts Marketing and Communications team. Reporting to the Executive Director of Marketing and Communications, the position manages multichannel marketing projects from intake through completion and administers marketing budgets through accurate tracking, reconciliation, and reporting. The specialist coordinates priorities, schedules, resources, approvals, vendors, and operational workflows across advertising, email, social media, web, creative, video, and print. The position provides leadership with reliable information about project status, workload, spending, and risks and helps teams work consistently across the institute.
Position Salary Range
* $53,000 - $58,500 annually, depending on experience within posted range
Essential Duties
- Manage marketing and communications projects from intake and scoping through scheduling, production, approval, launch, and closeout.
- Maintain the project portfolio, master production calendar, assignments, dependencies, and status reports; identify risks, delays, and resource conflicts and recommend next steps.
- Manage project intake and prioritization processes in partnership with the Executive Director and coordinate expectations with internal clients and project owners.
- Develop and maintain workflows, project templates, standard operating procedures, naming conventions, approval paths, shared resources, and project archives.
- Administer project-management and collaboration platforms, including templates, dashboards, user access, data quality, training, and adoption.
- Coordinate campaign production across advertising, email, social media, web, creative, video, print, and external partners; manage handoffs, specifications, reviews, and approvals.
- Administer assigned marketing budgets, maintaining accurate records of planned spending, commitments, actuals, accruals, available balances, and forecasts.
- Initiate and track purchase orders, invoices, purchasing-card documentation, contracts, and vendor records; reconcile transactions and resolve discrepancies with finance, procurement, vendors, and project owners.
- Prepare budget variance reports and maintain complete, audit-ready project and financial documentation.
- Support campaign and operational reporting, review work for required approvals and compliance, and train institute partners on marketing processes and tools.
Desired Qualifications
- Experience managing multiple, concurrent marketing or communications projects from intake through delivery.
- Experience designing project intake, prioritization, workflow, approval, capacity-planning, and closeout processes.
- Experience administering and working with marketing, content-management, analytics, or digital-asset systems.
- Experience administering budgets, including commitments, accruals, forecasting, reconciliation, variance reporting, purchasing documentation, and fiscal-year close activities.
- Advanced spreadsheet and reporting skills, including formulas, pivot tables, data validation, and dashboards.
- Experience administering project- or work-management platforms and working with marketing, content-management, analytics, or digital-asset systems.
- Experience coordinating purchase orders, invoices, contracts, scopes of work, and vendor relationships within established financial controls.
- Demonstrated ability to communicate project, capacity, spending, and risk information clearly and influence work across teams.
Working Environment
- Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.
Department Statement
The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of inclusive excellence. In a rapidly changing world, design and the arts aren’t luxuries—they’re essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future. Our students work across disciplines—combining science, engineering, design, storytelling and the arts—to create solutions that benefit people and the planet. We’re expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here. Together, we’re designing not just new careers, but new systems of care, connection and possibility.
Why work at ASU: Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:
- Salary and wages paid
- Comprehensive package of affordable benefit plans and programs
- Access to world-class educational opportunities at deeply discounted rates
- ASU's total compensation estimator shows the approximate value of your overall compensation
ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.
Flexible work options (under unit/school discretion)
- Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university.
For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
A fingerprint check is not required for this position.
See All 33 Mid Level Project Specialist Jobs
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Find JobsMid Level Project Specialist Job Market
Who's Hiring
Top Industries Hiring
- Consulting & Professional Services11
- Technology & Software4
- Energy3
- Construction & Real Estate3
- Education2
Mid Level Project Specialist Jobs: Frequently Asked Questions
How do I get a mid level project specialist job?
Position your experience around ownership, not just participation. Hiring managers at this level want to see that you have led a project from kickoff to delivery, made decisions under ambiguity, and resolved cross-functional friction. Tailor your resume to show scope and impact on each role, and be specific about what you owned versus supported. Strong communication skills and familiarity with project management tools like Jira, Asana, or Smartsheet help you stand out in applications.
Which companies hire mid level project specialists?
Companies hiring mid level project specialists right now include Burns & McDonnell, Hitachi Energy, and ABB, based on current listings on Migrate Mate as of November 2026. Hiring at this level is active across large enterprises that run structured PMO functions, government contractors managing complex programs, and mid-size organizations that need specialists who can operate independently across multiple workstreams.
Are there remote mid level project specialist jobs?
Yes, though availability varies by industry and employer. About 22% of mid level project specialist openings are remote or hybrid as of November 2026, reflecting broad adoption of flexible work in project-driven roles. Fully remote positions tend to require stronger asynchronous communication skills and demonstrated experience managing stakeholders across time zones or distributed teams.
How do I move up to a mid level project specialist role?
Growing into a mid level role takes deliberate effort over your first few years. Focus on volunteering to own discrete projects rather than just completing tasks, building your ability to manage timelines and dependencies without being prompted, and developing a record of delivering measurable outcomes. Earning a certification like PMP or CAPM, deepening expertise in a specific methodology, and seeking feedback from senior colleagues on your decision-making all accelerate the transition.
Which industries hire the most mid level project specialists?
Mid Level project specialist roles concentrate in Consulting & Professional Services, Technology & Software, and Energy, based on current listings on Migrate Mate as of November 2026. These sectors share a reliance on structured project execution, cross-functional coordination, and consistent delivery against defined scope, which creates sustained demand for experienced specialists who can operate with autonomy at the mid level.