Project Specialist Jobs in Austin, TX

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Job Description :

Summary

The Physical Security Project Specialist leads security system installation and service projects across the enterprise, from planning through closeout. Within approved scope, budget, security standards, and delegated authority, this role manages schedules, spending, and vendor commitments; coordinates resources and customer communications; and maintains accurate project records. Working with overall project leads, internal teams, customers, and vendors, the coordinator identifies

risks, implements mitigation plans, independently resolves day-to-day issues, and escalates decisions beyond delegated authority with recommended solutions and their impacts. The role provides timely updates to support on-time delivery, quality, and customer satisfaction.

Essential Functions

• Lead the Physical Security portion of assigned projects from planning through closeout; manage vendors, schedules, critical milestones, and spending within approved project scope, budget, and security standards. Track schedule and cost variances and escalate those requiring approval.
• Identify project risks and dependencies, implement mitigation plans with vendors and internal stakeholders, and independently resolve day-to-day issues within delegated authority. Responsible for making decisions within the approved scope, budget, and security standards.
• Keep internal stakeholders and assigned resources informed of project status, upcoming milestones, risks, and decisions or support needed.
• Attend project calls with vendors and internal teams; document decisions, action items, and follow-up commitments.
• Maintain an organized archive of project correspondence, photos, designs, vendor agreements, and closeout documentation; manage passwords in accordance with company policy.
• Ensure version control, naming conventions, and document retention align with company standards.
• Review aging requests, service tickets, and projects; follow up with vendors or internal stakeholders as needed.
• Create and maintain vendor dashboards to track commitments and progress.
• Publish and improve internal dashboards and reports that summarize project and service activity for leadership and project teams.
• Verify project and service closeout, including site confirmation, final invoicing, and updated records.

Additional Responsibilities

• Create and manage purchase orders (POs); support recurring monthly revenue (RMR) processes.
• Coordinate vendor invoicing for RMR, projects, and service tickets; follow up on past-due balances.
• Reconcile invoice discrepancies with vendors and internal finance and accounts payable (AP) teams.

Skills and Abilities

• Organize competing priorities, adapt to changing needs, and follow through to completion, both independently and as part of a team., Required
• Build productive relationships across organizational levels, communicate clearly, and obtain timely responses from vendors and stakeholders., Required
• Validate data, identify trends and dependencies, and investigate discrepancies. Independently resolve day-to-day issues within delegated authority; recommend solutions and escalate decisions beyond that authority with their scope, budget, schedule, and security-standard impacts., Required
• Maintain accurate, complete records; apply document-control standards consistently; and identify opportunities to improve tracking and reporting processes., Required
• Exercise discretion with sensitive site, vendor, and security information; follow Ryder requirements for authorized access, credential protection, records retention, approved procurement, and ethical supplier relationships., Required

Qualifications

• Bachelor's Degree in Business, Construction, or a related field, or 3 years of professional experience in security or a related field, including project coordination, operations, or vendor management., Required
• One (1) year to Three (3) years or more in Project coordination, Required
• One (1) year to Three (3) years or more in Evaluation, design, and installation of physical security systems, Required
• Three (3) years to Five (5) years or more in Professional experience in security or a related field, Required
• Physical security technologies, systems, and software platforms Advanced, Required
• Drawing review and markup tools, such as CAD software, Bluebeam, or Adobe Acrobat Pro Advanced, Required
• Information technology and security best practices Advanced, Preferred
• Dashboard tools, such as Power BI, Tableau, or Data Studio, and KPI reporting Advanced, Preferred

Travel - Yes, 20-30%

Target Bonus - 10%

Job Category: Safety & Security

Our Culture & Commitment :

At Ryder, you’re trusted to make an impact—while enjoying room to grow and having a voice that’s heard. Our culture is built on respect, collaboration, and shared pride in doing great work rooted in innovation and safety.

Your Voice. Your Success. The Future We Build Together.

Compensation Information :

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type :

Salaried

Minimum Pay Range:

Maximum Pay Range:

Benefits Information:

For all Full-time positions only : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Important Note :

Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.

Security Notice for Applicants:

Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire. During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers .

Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754.

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