Project Specialist Jobs

As a Project Dedicated Project Support Specialist (PD-PSS) at Shook Construction, you will provide on-site administrative support to a dedicated project team throughout the construction lifecycle, from startup through closeout. Working closely with Project Managers, Project Engineers, Superintendents, and field personnel, you will help keep the project organized and compliant by managing documentation, coordinating workflows, supporting project controls, tracking compliance, and facilitating team communication.

This role is ideal for an organized, detail-oriented professional who thrives in a fast-paced construction environment and wants to contribute to successful project delivery.

Why Join Shook

At Shook Construction, we believe in building more than just structures. For 100 years, we have built up people, careers, and communities. We’re a team that knows how to work hard, win together, and have fun along the way. You’ll find a collaborative, supportive culture; purposeful work; competitive pay and benefits; and real opportunities for career growth at a company that lives its Core Values (Passionate, Authentic, Curious, Empowering). And because giving back is central to who we are, you’ll have the chance to make a meaningful impact through community service and our Mission, “To Dramatically Improve the Communities We Serve.”

Benefits That Make a Difference

Competitive compensation

Paid time off

Healthcare, vision, and dental plans

Robust wellness program

Retirement savings program

Tuition reimbursement

Parental leave

What You’ll Do

Operational Excellence

• Support project startup, execution, and closeout activities to help ensure project success.
• Coordinate contract administration, compliance tracking, and project documentation in accordance with company procedures.
• Maintain organized project records and document control systems throughout the project lifecycle.
• Facilitate project compliance requirements, including certified payroll, lien waivers, notices, and closeout documentation.
• Support field onboarding, payroll entry, meeting coordination, and day-to-day project administrative needs.
• Assist project teams by providing timely reporting, communication, and administrative support.

Documentation & Project Controls

• Submit, track, and maintain permits and project documentation as requested.
• Provide clerical support for submittals, RFIs, issue logs, and project controls after appropriate technical review by the project team.
• Generate routine project reports and maintain accurate project records.
• Assist with documentation supporting pay applications, certified payroll, stored material logs, sales tax records, and other project administrative requirements.
• Support quality document control practices and ensure consistency across project files.

Meeting & Team Support

• Schedule meetings, coordinate logistics, and communicate information on behalf of project leadership as requested.
• Attend project meetings in an administrative capacity and distribute meeting minutes.
• Coordinate food service, event logistics, and project team gatherings.
• Support onboarding activities for field personnel and ensure completion of required employment documentation.
• Enter and maintain weekly field payroll information as directed by project supervision.
• Assist project teams by prioritizing workflow, managing resources, and helping ensure deadlines are met

What You’ll Bring

• High School Diploma required; Associate Degree in Business Administration, Construction Management, or related field preferred.
• Two or more years of construction, administrative, or project support experience preferred.
• Strong organizational, documentation, and time management skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
• Detail-oriented with strong analytical and problem-solving abilities.
• Commitment to maintaining confidentiality, professionalism, and ethical standards.
• Passion for learning new technologies and improving project processes.

Computer Skills

• Proficiency in Microsoft Office Suite and Outlook required.
• Experience with Autodesk Construction Cloud, Bluebeam, DocuSign, Vista, and project management platforms preferred.
• Ability to learn project-specific software systems as required.

Certificates, Licenses, and Registrations

• Valid driver's license required.
• Notary Public certification required within 30 days of hire or assignment.
• Construction-related certifications and training are highly desirable.

Ready to take the next step? Apply today and join a team that values its people, supports its communities, and has its sights set on another 100 years of success.

About Shook Construction
Founded in 1926, Shook Construction has a rich history of providing commercial construction expertise. Shook is recognized as a leader throughout the Midwest and Mid-Atlantic regions for its strength in traditional construction methods and its innovative approach to cutting-edge technologies and delivery systems. With a workforce of over 500 team members, Shook operates offices in Indiana, Ohio, and North Carolina.

Qualifications

If selected, a Background Check, Motor Vehicle Report, and Drug/Alcohol test will be required.