Purchasing Specialist Jobs in Hawaii

Description

Title: Fiscal Specialist

Position Number: 0078874

Hiring Unit: Business Office

Location: Kaua'i Community College

Date Posted: June 19, 2026

Closing Date: July 8, 2026

Band: A

Salary: salary schedules and placement information

Monthly Type: 11 Month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Other Conditions: Full time, 11-month, general funds, to begin approximately October 2026, pending position clearance, availability of funds, and actual staffing requirements. Renewal of appointment contingent on satisfactory performance and availability of funds. Position may be converted from 9 to 11 months or 11 to 9 months based on operational needs.

Duties and Responsibilities (denotes essential functions):**

• Reviews and audits small-purchase procurement requests for goods, services, and construction to ensure compliance with applicable federal, state, University, and RCUH policies; approves as Campus content reviewer.
• Evaluates procurement documents of moderate complexity for completeness and adequacy; recommends corrective actions and ensures alignment with procurement requirements.
• Works with departments to verify the accuracy of specifications, justifications, and procurement methods, ensuring they meet university policy requirements.
• Provides guidance to departments on small-purchase solicitation options, drafting specifications, obtaining quotations, and meeting documentation standards.
• Offers technical assistance on procurement-related questions and escalates complex issues to senior staff, as appropriate.
• Provides procedural support to departments to ensure proper preparation and submission of procurement documentation.
• Serves as the Campus Purchasing Card (P-Card) Reconciler; performs fiscal review and audit of all P-Card transactions to ensure compliance with University, State, and Federal regulations.
• Identifies discrepancies or policy issues and coordinates with departments and supervisors for resolution.
• Assists Account Clerk V with reviews, audits, and approvals of travel documents across all funding sources for compliance with policies, procedures, and collective bargaining guidelines.
• Ensures documentation accuracy and proper justification for travel expenditures.
• Develops, coordinates, and delivers training sessions for faculty and staff on small-purchase procurement requirements and procedures.
• Updates instructional materials, guides, and checklists to support compliance and improve user understanding.
• Prepares clear written and oral reports and communicates procurement requirements with professionalism, tact, and sound judgment.
• Maintains accurate records, forms, templates, and procurement documentation.
• Performs other related duties as assigned to support procurement operations.
• Other duties as assigned or directed.

Minimum Qualifications

Education and Professional Work Experience

Possession of a baccalaureate degree in Accounting, Business Administration or related field and one (1) year(s) of progressively responsible professional experience with responsibilities for Accounting or Business Administration, including procurement; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills, and Abilities

• Functional knowledge of principles, practices and techniques in the area of business administration or accounting, including procurement, demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration or accounting, including procurement.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration or accounting, including procurement.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software.

Desirable Qualifications

• Knowledge of and experience with KUALI Financial System
• Knowledge of and experience with University, State and Federal procurement policies and guidelines.

Application Submission

1) Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

2) Cover letter including statement outlining how you meet the minimum and desirable qualifications of the position

3) Names and contact information (including e-mail address) of at least 3 professional references

4) Resume

All minimum qualifications must be met by the effective date of appointment. Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Kaua'i Community College and will not be returned. Letters of recommendation may be requested at a later time in the search process. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:

(808) 245-8372

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/