Recreation Assistant Jobs in California

The Position

Effective the pay period that begins on September 26, 2026, the salary for all bargaining unit members shall be increased by an additional four percent (4.0%). This job posting has been updated to reflect this increase.

The current vacancy is for a Part-Time Administrative Assistant I/II in the Parks & Recreation Department. This recruitment is open to candidates who participated in and passed the June 2026 Administrative Assistant I/II Examination (26-EXAM-02) through the City of Santa Cruz.

• On Thursday, 10/08/26 recruitment will close. All application materials must be received by the Human Resources Department by 5:00 pm; postmarks are not accepted. To apply, submit:
  • Application- online application only. Resumes are not accepted in lieu of filling out the application form completely. Click the Apply button to begin the online process.

  • Response to supplemental questions- will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.
• Week of 10/12/26: Qualified candidates who have successfully passed the application process and Administrative Assistant I/II Examination will have their applications competitively screened based on the minimum qualifications and supplemental questions for this position. Candidates will be notified of their status in the recruitment by 10/23/26.
• Week of 10/26 and/or 11/02/26: Interviews will be tentatively scheduled for top candidates. The examination process will include an interview and may include a written and/or performance exercise.

Typical Duties

(May include, but are not limited to, those duties listed below.)

• Performs a wide variety of clerical duties to support departmental or divisional operations, including filing, preparing records and monthly reports, creating project and department files, updating department websites, and preparing and processing purchase order and accounts payable.
• Composes, types, formats, proofreads, and processes a variety of documents, including letters, memos, agendas, reports, statistical charts, and forms from rough drafts, recordings or verbal instructions; checks drafts for punctuation, spelling, and grammar and suggests corrections.
• Performs reception and customer service duties; answers telephone, emails and in-person inquiries; provides information on departmental policies and procedures; resolves problems related to assigned responsibilities; refers callers to appropriate staff- as necessary.
• Maintains and updates departmental record systems and specialized databases; enters and updates information with departmental activity, purchase order requests, budget and account information, and report summaries; retrieves information from systems and specialized databases as required.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and divisional policies and procedures in determining completeness of applications, records, and files.
• Compiles information and data for basic administrative and financial reports; checks data; prepares and assembles reports, manuals, articles, announcements, and other informational materials.
• Issues, receives and processes various applications, orders, permits, contracts, and other forms.
• Accepts payment of fees and process payments by phone, mail and in-person processes claims and invoices; creates purchase orders; and processes petty cash reimbursements; may prepare bank deposits, prepare billing invoice requests, and maintain accounting spreadsheets.
• Reviews invoices and credit card statements for completeness, accuracy and compliance with established regulations and procedures;
• Receives, sorts, and distributes incoming and interdepartmental mail and correspondence; prepares and distributes outgoing mail.
• Operates standard office equipment, including job-related computer hardware and software applications, fax machine, scanner, printers, copiers, calculators, and telephones; may operate other department-specific equipment; may place equipment maintenance calls.
• Provide staff support to assigned committees, commissions, and boards; prepares and distributes agenda packets; maintains distribution and contact lists; sets up meeting site; takes notes at meetings; prepares action agendas and final minutes, as assigned.
• Schedules department facilities; arranges for necessary set-up, materials, and equipment to be available at meetings, as necessary.
• Monitors and orders office and other related supplies; assists in preparing, processing, and tracking purchase requisitions for services and materials; prepares requests for payment for management approval.
• Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data as requested.
• Maintains and prepares departmental records, including Personnel Action Forms (PAFs), training documents, and evaluation forms.
• Assists with facility security tasks, including issuing and tracking identification cards, gate cards, key cards, and/or keys and maintaining sign in records.
• May coordinate projects and programs with other City divisions or departments as related to area of responsibility
• Performs other general clerical duties related to assigned functional area or department.
• Performs other related duties that may be reasonably expected as part of this classification.

Minimum Qualifications

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following:

Education and Experience:

Administrative Assistant I

• High school graduation or tested equivalent; and
• One (1) year of general clerical experience including some basic computer use.

• High school graduation or tested equivalent; and
• Two (2) years of general clerical experience, including one (1) year of experience comparable to that of the City’s Administrative Assistant I.

• Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
• Principles and practices of data collection and report preparation.
• Proper grammar, spelling, punctuation, and business correspondence formatting.
• Filing and record-keeping systems.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

• Typing skill of 45 w.p.m.

• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Learn the organization, procedures and operating details of the City department to which assigned.
• Learn and apply administrative and departmental policies and procedures.
• Compose correspondence and reports independently or from brief instructions; maintain records and databases.
• Make routine mathematical computations accurately.
• Perform responsible administrative and clerical support work with accuracy, speed, and minimal supervision.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Organize own work, set priorities, and meet critical time deadlines; work on multiple projects at any given time.
• Use computers for word processing, information storage and retrieval.
• Operate modern office equipment including computer equipment and specialized software application programs.
• Communicate information clearly and concisely in writing and verbally.
• Establish and maintain effective working relations with City staff, outside agencies and the general public.

• Departmental practices and procedures and applicable City policies.

• Perform responsible office and clerical support work with accuracy, speed, and general supervision.
• Apply administrative and departmental policies and procedures.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

• Possession and continued maintenance of a valid California Class C driver’s license.

• Experience working in a municipal or public sector environment.
• Experience providing administrative support aligned with departmental practices, procedures, and service delivery needs, including support for program-specific functions such as safety coordination, regulatory compliance, customer service operations, and other department-focused initiatives.
• Experience using Microsoft 365 applications, or other similar platforms, including SharePoint, to manage documents, track workflows, and support team collaboration.

• The ability to speak, read and write Spanish.
• Previous experience working in public libraries.

Career Ladder

• Administrative Supervisor
• Executive Assistant to the City Manager
• Administrative Assistant III
• Administrative Assistant I/II
• Office Assistant (temporary)