Remote Receptionist Administrator Jobs
Remote Receptionist Administrator jobs are in active demand across the U.S., with remote-first firms, distributed healthcare networks, and tech companies hiring for these roles on a rolling basis. Employers hiring remotely right now include NTT DATA, BAE Systems USA, and Michigan State University. Find a role that fits below and apply directly.
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Department: Legal Operations
Salary: $50,500 – $58,000.
FLSA Status: Non-Exempt
Positions Supervised: None
Location: Remote
Created/Updated: November 12, 2026
About Consortium Networks
Consortium Networks is the trusted Cyber Concierge, and the only true Next-Generation value-added reseller in the Security market. By mapping our clients’ controls to industry standards and risk, we help them reduce complexity and risk to their organization and people. The outcome: clients quickly understand their gaps and realize the impacts of their investment decisions, strengthening their cyber hygiene and ultimately protecting the business.
Our Concierge way of working sets us apart, guided by core values: Trust, Collaboration, Integrity, and Altruism. We are committed to selflessly helping others—both in our work and within our communities.
As we continue to grow rapidly, we are seeking a Legal Operations (LegalOps) Administrator with a proven track record in fast-paced environments to join our team.
The LegalOps Administrator is a key contributor to Consortium’s legal operations team, ensuring seamless execution of legal processes and administrative functions. This role demands a Detail-Oriented Self-Starter who thrives in a fast-paced, dynamic environment, effectively managing multiple priorities while maintaining quality and efficiency and upholding the highest operational standards.
Essential Responsibilities
Contract Administration & Compliance
- Administer the contract lifecycle in Salesforce and the team’s contract management system (“CMS”) and e-signature platforms (currently Conga for Salesforce and DocuSign).
- Review, process, and assign incoming contract requests via email, Slack, and the CMS.
- Monitor contract deadlines, renewals, and key performance metrics to ensure efficiency, timely execution, and compliance.
- Perform due diligence & legal verification checks of new clients, partners, and subcontractors (Know Your Business verification, including annual reverification), ensuring compliance with legal and company standards.
- Ensure all contracts are properly executed, stored, and archived.
- Initiate, route, track, and follow up on signatures, and confirm executed agreements are filed and properly wrapped up.
- Reconcile the in-process contract queue against executed documents and requesters, correct statuses, and keep records current (no record in an in-process status without a dated note).
- Process and close out routine mutual NDAs.
Document Processing & Quality Control
- Triage incoming forms and documentation requests.
- Perform first-round intake of contract requests using AI-assisted review tools (Claude), and verify, correct, and route the output for Director review.
- Provide coverage when the Director is out of the office: act as first point of contact, triage requests by urgency, acknowledge requesters and set turnaround expectations, handle routine items, and escalate to the Director based on defined criteria.
- Facilitate the services-contracts process by ensuring accurate documentation, routing for approvals, and maintaining organized records.
- Conduct quality assurance reviews to maintain document accuracy, consistency, and compliance with internal guidelines.
Workflow & Process Optimization
- Oversee and manage workflows through CFS to ensure smooth opportunity progression.
- Support the development of process documentation, training materials, and internal presentations.
- Understand the applicable business workflow and processes to assist with continuous improvements.
Reporting & Communication
- Generate reports, dashboards, and contract status updates to support informed decision-making by key stakeholders.
- Facilitate communication between LegalOps and both internal departments and external contacts.
- Support the legal operations team with administrative tasks such as scheduling meetings and organizing documentation.
Collaboration & Company Engagement
- Attend team and company-wide meetings on camera as scheduled, both via Zoom and in-person.
- Participate in team, department, and company projects and brainstorming.
- Participate in company-wide events (may include travel) and assist with special projects and administrative needs, as assigned.
- Uphold the Consortium values in day-to-day interactions both internally and externally.
Key Skills & Competencies
- Growth Mindset
- Meticulous attention to detail
- Strong Problem-solving abilities
- Excellent communication skills
- Exceptional time management and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in document management systems (e.g., SharePoint, Adobe, MS Word, PowerPoint, Excel, and Salesforce)
- Collaborative team player
- Adaptable and versatile
- Reliable, self-motivated, and committed to maintaining high-quality work
- Sound judgment in prioritizing and knowing when to escalate
- Discretion with confidential and privacy-sensitive information.
Required Education and Experience
Education
- Degree(s) (AAS or Bachelors) in Business Administration or related field.
- Equivalent work experience in a contract administration, legal operations or other similar administrative role may substitute for a degree.
Experience
- 2+ years of experience in contract administration, legal operations, document management, or a similar administrative role.
- Experience using a contract lifecycle management (CLM) or e-signature system (such as Conga for Salesforce or DocuSign) and Salesforce.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems.
- Familiarity with legal terminology, contracts processes, workflow automation, and AI-assisted tools is a plus.
Additional Information
Work Environment: Work is performed primarily in a remote home office, on Teams, and other physical/in-person locations as deemed necessary by the company. Primary work hours are 8-5 EST with flexibility dependent on the candidate’s time zone. When on Teams meetings, employees are expected to be on-camera. When in-person or on Teams with clients/partners/subcontractors, dress is business casual.
We offer competitive pay and benefits, including:
- Company-sponsored Medical, Dental, Life, and Pet Insurance
- Flexible Time Off, Holidays, and Sick Leave
- 401(k) matching
How to Apply: Complete the form below
EEO Statement: Consortium Networks is an equal opportunity employer and prohibits discrimination of any kind based on race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. We also conduct criminal background screenings. If you require accommodation, please contact Human Resources.
Pay Transparency
In accordance with applicable laws, we provide a reasonable estimate of the compensation range for this role. Actual compensation is determined based on experience, skills, education, and location. The estimated range for this position is $50,500 – $58,000.
Department: Legal Operations
Salary: $50,500 – $58,000.
FLSA Status: Non-Exempt
Positions Supervised: None
Location: Remote
Created/Updated: November 12, 2026
About Consortium Networks
Consortium Networks is the trusted Cyber Concierge, and the only true Next-Generation value-added reseller in the Security market. By mapping our clients’ controls to industry standards and risk, we help them reduce complexity and risk to their organization and people. The outcome: clients quickly understand their gaps and realize the impacts of their investment decisions, strengthening their cyber hygiene and ultimately protecting the business.
Our Concierge way of working sets us apart, guided by core values: Trust, Collaboration, Integrity, and Altruism. We are committed to selflessly helping others—both in our work and within our communities.
As we continue to grow rapidly, we are seeking a Legal Operations (LegalOps) Administrator with a proven track record in fast-paced environments to join our team.
The LegalOps Administrator is a key contributor to Consortium’s legal operations team, ensuring seamless execution of legal processes and administrative functions. This role demands a Detail-Oriented Self-Starter who thrives in a fast-paced, dynamic environment, effectively managing multiple priorities while maintaining quality and efficiency and upholding the highest operational standards.
Essential Responsibilities
Contract Administration & Compliance
- Administer the contract lifecycle in Salesforce and the team’s contract management system (“CMS”) and e-signature platforms (currently Conga for Salesforce and DocuSign).
- Review, process, and assign incoming contract requests via email, Slack, and the CMS.
- Monitor contract deadlines, renewals, and key performance metrics to ensure efficiency, timely execution, and compliance.
- Perform due diligence & legal verification checks of new clients, partners, and subcontractors (Know Your Business verification, including annual reverification), ensuring compliance with legal and company standards.
- Ensure all contracts are properly executed, stored, and archived.
- Initiate, route, track, and follow up on signatures, and confirm executed agreements are filed and properly wrapped up.
- Reconcile the in-process contract queue against executed documents and requesters, correct statuses, and keep records current (no record in an in-process status without a dated note).
- Process and close out routine mutual NDAs.
Document Processing & Quality Control
- Triage incoming forms and documentation requests.
- Perform first-round intake of contract requests using AI-assisted review tools (Claude), and verify, correct, and route the output for Director review.
- Provide coverage when the Director is out of the office: act as first point of contact, triage requests by urgency, acknowledge requesters and set turnaround expectations, handle routine items, and escalate to the Director based on defined criteria.
- Facilitate the services-contracts process by ensuring accurate documentation, routing for approvals, and maintaining organized records.
- Conduct quality assurance reviews to maintain document accuracy, consistency, and compliance with internal guidelines.
Workflow & Process Optimization
- Oversee and manage workflows through CFS to ensure smooth opportunity progression.
- Support the development of process documentation, training materials, and internal presentations.
- Understand the applicable business workflow and processes to assist with continuous improvements.
Reporting & Communication
- Generate reports, dashboards, and contract status updates to support informed decision-making by key stakeholders.
- Facilitate communication between LegalOps and both internal departments and external contacts.
- Support the legal operations team with administrative tasks such as scheduling meetings and organizing documentation.
Collaboration & Company Engagement
- Attend team and company-wide meetings on camera as scheduled, both via Zoom and in-person.
- Participate in team, department, and company projects and brainstorming.
- Participate in company-wide events (may include travel) and assist with special projects and administrative needs, as assigned.
- Uphold the Consortium values in day-to-day interactions both internally and externally.
Key Skills & Competencies
- Growth Mindset
- Meticulous attention to detail
- Strong Problem-solving abilities
- Excellent communication skills
- Exceptional time management and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in document management systems (e.g., SharePoint, Adobe, MS Word, PowerPoint, Excel, and Salesforce)
- Collaborative team player
- Adaptable and versatile
- Reliable, self-motivated, and committed to maintaining high-quality work
- Sound judgment in prioritizing and knowing when to escalate
- Discretion with confidential and privacy-sensitive information.
Required Education and Experience
Education
- Degree(s) (AAS or Bachelors) in Business Administration or related field.
- Equivalent work experience in a contract administration, legal operations or other similar administrative role may substitute for a degree.
Experience
- 2+ years of experience in contract administration, legal operations, document management, or a similar administrative role.
- Experience using a contract lifecycle management (CLM) or e-signature system (such as Conga for Salesforce or DocuSign) and Salesforce.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and document management systems.
- Familiarity with legal terminology, contracts processes, workflow automation, and AI-assisted tools is a plus.
Additional Information
Work Environment: Work is performed primarily in a remote home office, on Teams, and other physical/in-person locations as deemed necessary by the company. Primary work hours are 8-5 EST with flexibility dependent on the candidate’s time zone. When on Teams meetings, employees are expected to be on-camera. When in-person or on Teams with clients/partners/subcontractors, dress is business casual.
We offer competitive pay and benefits, including:
- Company-sponsored Medical, Dental, Life, and Pet Insurance
- Flexible Time Off, Holidays, and Sick Leave
- 401(k) matching
How to Apply: Complete the form below
EEO Statement: Consortium Networks is an equal opportunity employer and prohibits discrimination of any kind based on race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. We also conduct criminal background screenings. If you require accommodation, please contact Human Resources.
Pay Transparency
In accordance with applicable laws, we provide a reasonable estimate of the compensation range for this role. Actual compensation is determined based on experience, skills, education, and location. The estimated range for this position is $50,500 – $58,000.
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Who's Hiring
Top Industries Hiring
- Technology & Software
- Education
- Energy
- Electronics & Hardware
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in remote receptionist administrator jobs.
- Proficiency with multi-line phone systems and switchboard operation
- Experience scheduling and managing calendars for multiple staff members
- Strong written and verbal communication skills for client-facing interactions
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Ability to manage front-desk visitor check-in and security badge processes
- High school diploma or equivalent with one or more years of office experience
Tips for Your Remote Receptionist Administrator Job Search
Apply early to remote roles that fit
Migrate Mate lists remote receptionist administrator openings from across the U.S. in one place. Search roles by function and apply directly to the ones that match your availability and experience before postings fill.
Show async communication skills upfront
Remote receptionist administrators handle most coordination through email, chat, and shared calendars rather than in-person handoffs. Your resume and cover letter should include specific examples of managing inboxes, scheduling across time zones, or coordinating between distributed teams.
Demonstrate your remote office setup
Remote hiring managers for receptionist roles care about reliable internet, a professional call environment, and familiarity with VoIP and scheduling platforms. Mentioning your setup and the tools you use, like RingCentral, Google Workspace, or similar, removes a common hesitation for remote employers.
Prepare for async interview stages
Many remote employers screen receptionist administrator candidates with written response rounds or recorded video interviews before a live call. Practice clear, concise written answers to common admin scenarios so your communication style comes through before the first real conversation.
Remote Receptionist Administrator Jobs: Frequently Asked Questions
How do I get a remote receptionist administrator job?
Target companies with distributed teams or fully remote workforces, since those employers are built to onboard and manage receptionist administrators without an in-office presence. Remote hiring managers screen heavily for self-direction, clear written communication, and comfort with tools like VoIP systems, shared inboxes, and scheduling software. Candidates who can demonstrate async coordination experience and reliable home office setup consistently stand out.
Which companies hire remote receptionist administrators?
Remote receptionist administrator roles are posted by NTT DATA, BAE Systems USA, and Michigan State University and others right now, based on current remote listings on Migrate Mate as of November 2026. Remote-first firms, distributed healthcare organizations, and professional services companies with multi-location operations are among the most active hirers for this role.
Can you get a remote receptionist administrator job with no experience?
Yes, but remote entry-level roles are more competitive because employers expect you to handle communication and scheduling independently from day one without in-office guidance. Healthcare platforms, virtual assistant agencies, and SaaS startups are more likely to hire candidates new to the role. Demonstrating proficiency with scheduling tools, a professional home office setup, and strong written communication can substitute for direct experience.
Do you need a degree for remote receptionist administrator jobs?
Not always. Remote employers in this role typically prioritize demonstrated administrative skills, comfort with communication platforms, and organizational accuracy over a formal degree. A history of managing calendars, handling high-volume correspondence, or coordinating across time zones carries real weight. Certifications in office administration or project management tools can reinforce your candidacy if you don't hold a degree.
Which industries hire the most remote receptionist administrators?
The sectors hiring the most remote receptionist administrators are Technology & Software, Education, and Energy, based on current remote listings on Migrate Mate as of November 2026. These industries rely on distributed teams and require consistent front-office coordination across multiple locations or time zones without a centralized physical office.
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