School Registrar Jobs
School Registrar jobs are open across K-12 districts, colleges, and universities, at every level from entry-level coordinator to senior registrar and director, with specializations in student records management, enrollment services, and transcript processing. Find a role that fits below and apply directly.
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The Registrar's Office at the Johns Hopkin's University School of Medicine is seeking a Director of Records, UME & GME.
Johns Hopkins Medicine (JHM), headquartered in Baltimore, Maryland, is an $8 billion integrated global health enterprise and one of the leading health care systems in the United States. Johns Hopkins Medicine unites physicians and scientists of the Johns Hopkins University School of Medicine (JHU SOM) with the organizations, health professionals and facilities of The Johns Hopkins Hospital and Health System.
Johns Hopkins Medicine's vision, 'Together, we will deliver the promise of medicine,' is supported by its mission to improve the health of the community and the world by setting the standard of excellence in medical education, research and clinical care. Johns Hopkins Medicine educates medical students, scientists, health care professionals and the public; conducts biomedical research; and provides patient-centered medicine to prevent, diagnose and treat human illness.
The JHU SOM Director of Records, UME & GME supports around 500 medical students, approximately 1400 residents and clinical fellows and visiting medical students. This role leads a team of professional staff and reports to the SOM Associate Dean for Enrollment Management with a secondary reporting relationship and dotted line responsibility to the University Registrar.
The Director of Records is responsible for leadership and oversight of student records in a school (Division) within Johns Hopkins University. They will establish the academic calendar, create class schedules, prepare reports and statistics, and manage student information systems.
This role acts in an advisory capacity to faculty and administration in the development of academic policy and ensures smooth implementation of the provisions of academic policy. The Director advises officers of the institution, provides statistical information used for management decision-making, and partners with academic offices and faculty in their instructional and advising roles to seek process, policy, and technological solutions.
Specific Duties & Responsibilities
- Manage student records and all student systems configuration with the guidance from Office of the University Registrar.
- Oversee all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar.
- Provide leadership in executing all student records related functions and in using established best practices while promoting an innovative and strategic mindset.
- Oversee all aspects of student records for every applicable term.
- Lead the collaboration with school leadership and across JHU in the assembly of the Course Catalog and Academic Calendar.
- Oversee, evaluate and improve processes and systems that provide critical data promptly to various stakeholders for enrollment and financial planning, strategic modeling and survey responses.
- Oversee the development of processes and practices that actively safeguard student data.
- Oversee the implementation of all course scheduling, classroom and final exam scheduling, and posting of grades.
- Oversee the conferral process, including but not limited to, producing the potential graduate list for commencement, all activities related to end of term, diploma and transcript orders, etc.
- Create and manage policies around changes of student status, including the processing of Drop/Adds, course withdrawals, and other administrative actions in coordination with university initiatives.
- Oversee Inter-divisional Registration and works closely with SEAM, other JHU Director of Records and the Office of the University Registrar to create a seamless process for students.
- Act as the designated school official for all enrollment-related reporting and Veteran’s Administration related to periodic audits.
- Monitor degree audits and graduation eligibility period based on progress-to-degree analyses and other student cohort data.
- Provide leadership during school commencement ceremonies.
- Collaborate with school leadership to create systems, reports, and processes that support a sophisticated data-driven environment with accurate and robust information to make decisions.
- Develop, prepare, analyze, and distribute reports for the Dean, Associate Deans, faculty and staff on enrollment at the school.
- Serve on Divisional and University committees.
- Advise students as needed.
- Perform other related duties as requested.
In addition to the duties listed above:
- Supervise a team of staff within the SOM Registrar Office.
- Act as the designated school official for all enrollment-related reporting and the Veterans Administration related to periodic audits.
- Administer the Visiting Medical Student Program and generate a medical student directory.
- Act as the Executive Chief Proctor for the NBME/USMLE activities and certify medical student eligibility for USMLE examinations.
- Coordinate with JHU Student Health and Well-Being, SOM Office of Medical Student Affairs and SOM Office of Medical Student Curriculum to ensure compliance with immunization and regulatory training requirements, including but not limited to influenza vaccination and Title VI training.
Minimum Qualifications
- Bachelor’s degree.
- Seven years of progressively responsible experience in higher education administration and records management. Experience should include at least 2 years of supervisory experience.
- Experience with student support services; student course scheduling software or similar database; experience with FERPA and other federal and state laws/policies regarding student records confidentiality and ability to interpret and apply.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Master’s degree.
- Demonstrated progressive supervisory responsibility. At least 3 years of prior supervisory experience.
- Prior experience within a medical school, particularly within a School of Medicine registrar or records team.
Technical Skills and Expected Level of Proficiency
- Data Governance - Advanced
- Data Management and Analysis - Advanced
- Process Improvement - Advanced
- Project Management - Advanced
- Regulatory Compliance- Advanced
- Stakeholder Engagement - Advanced
- Student Information Systems - Advanced
- Student Records Policy Development - Advanced
- Technical Support and Troubleshooting - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Director Student Records-Divisional
Job Posting Title (Working Title): Director of Records, UME & GME (School of Medicine - Registrar's Office)
Role/Level/Range: ACRP/04/MF
Starting Salary Range: $76,980 - $134,995 Annually ($105,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM Admin Registrar Office
Personnel area: School of Medicine
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
The Registrar's Office at the Johns Hopkin's University School of Medicine is seeking a Director of Records, UME & GME.
Johns Hopkins Medicine (JHM), headquartered in Baltimore, Maryland, is an $8 billion integrated global health enterprise and one of the leading health care systems in the United States. Johns Hopkins Medicine unites physicians and scientists of the Johns Hopkins University School of Medicine (JHU SOM) with the organizations, health professionals and facilities of The Johns Hopkins Hospital and Health System.
Johns Hopkins Medicine's vision, 'Together, we will deliver the promise of medicine,' is supported by its mission to improve the health of the community and the world by setting the standard of excellence in medical education, research and clinical care. Johns Hopkins Medicine educates medical students, scientists, health care professionals and the public; conducts biomedical research; and provides patient-centered medicine to prevent, diagnose and treat human illness.
The JHU SOM Director of Records, UME & GME supports around 500 medical students, approximately 1400 residents and clinical fellows and visiting medical students. This role leads a team of professional staff and reports to the SOM Associate Dean for Enrollment Management with a secondary reporting relationship and dotted line responsibility to the University Registrar.
The Director of Records is responsible for leadership and oversight of student records in a school (Division) within Johns Hopkins University. They will establish the academic calendar, create class schedules, prepare reports and statistics, and manage student information systems.
This role acts in an advisory capacity to faculty and administration in the development of academic policy and ensures smooth implementation of the provisions of academic policy. The Director advises officers of the institution, provides statistical information used for management decision-making, and partners with academic offices and faculty in their instructional and advising roles to seek process, policy, and technological solutions.
Specific Duties & Responsibilities
- Manage student records and all student systems configuration with the guidance from Office of the University Registrar.
- Oversee all records office tasks following school and university policies and operational guidelines from the Office of the University Registrar.
- Provide leadership in executing all student records related functions and in using established best practices while promoting an innovative and strategic mindset.
- Oversee all aspects of student records for every applicable term.
- Lead the collaboration with school leadership and across JHU in the assembly of the Course Catalog and Academic Calendar.
- Oversee, evaluate and improve processes and systems that provide critical data promptly to various stakeholders for enrollment and financial planning, strategic modeling and survey responses.
- Oversee the development of processes and practices that actively safeguard student data.
- Oversee the implementation of all course scheduling, classroom and final exam scheduling, and posting of grades.
- Oversee the conferral process, including but not limited to, producing the potential graduate list for commencement, all activities related to end of term, diploma and transcript orders, etc.
- Create and manage policies around changes of student status, including the processing of Drop/Adds, course withdrawals, and other administrative actions in coordination with university initiatives.
- Oversee Inter-divisional Registration and works closely with SEAM, other JHU Director of Records and the Office of the University Registrar to create a seamless process for students.
- Act as the designated school official for all enrollment-related reporting and Veteran’s Administration related to periodic audits.
- Monitor degree audits and graduation eligibility period based on progress-to-degree analyses and other student cohort data.
- Provide leadership during school commencement ceremonies.
- Collaborate with school leadership to create systems, reports, and processes that support a sophisticated data-driven environment with accurate and robust information to make decisions.
- Develop, prepare, analyze, and distribute reports for the Dean, Associate Deans, faculty and staff on enrollment at the school.
- Serve on Divisional and University committees.
- Advise students as needed.
- Perform other related duties as requested.
In addition to the duties listed above:
- Supervise a team of staff within the SOM Registrar Office.
- Act as the designated school official for all enrollment-related reporting and the Veterans Administration related to periodic audits.
- Administer the Visiting Medical Student Program and generate a medical student directory.
- Act as the Executive Chief Proctor for the NBME/USMLE activities and certify medical student eligibility for USMLE examinations.
- Coordinate with JHU Student Health and Well-Being, SOM Office of Medical Student Affairs and SOM Office of Medical Student Curriculum to ensure compliance with immunization and regulatory training requirements, including but not limited to influenza vaccination and Title VI training.
Minimum Qualifications
- Bachelor’s degree.
- Seven years of progressively responsible experience in higher education administration and records management. Experience should include at least 2 years of supervisory experience.
- Experience with student support services; student course scheduling software or similar database; experience with FERPA and other federal and state laws/policies regarding student records confidentiality and ability to interpret and apply.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Master’s degree.
- Demonstrated progressive supervisory responsibility. At least 3 years of prior supervisory experience.
- Prior experience within a medical school, particularly within a School of Medicine registrar or records team.
Technical Skills and Expected Level of Proficiency
- Data Governance - Advanced
- Data Management and Analysis - Advanced
- Process Improvement - Advanced
- Project Management - Advanced
- Regulatory Compliance- Advanced
- Stakeholder Engagement - Advanced
- Student Information Systems - Advanced
- Student Records Policy Development - Advanced
- Technical Support and Troubleshooting - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Director Student Records-Divisional
Job Posting Title (Working Title): Director of Records, UME & GME (School of Medicine - Registrar's Office)
Role/Level/Range: ACRP/04/MF
Starting Salary Range: $76,980 - $134,995 Annually ($105,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM Admin Registrar Office
Personnel area: School of Medicine
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
School Registrar Jobs by Experience Level
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Find School Registrar JobsSchool Registrar Job Market
Who's Hiring
Top Industries Hiring
- Agriculture & Farming
What Employers Look For
The qualifications that appear most often in school registrar jobs.
- Experience managing student records in a student information system such as Banner, PowerSchool, or Ellucian
- Working knowledge of FERPA regulations and student data privacy requirements
- Bachelor's degree in education administration, business administration, or a related field
- Proficiency processing transcripts, grade changes, enrollment verifications, and graduation audits
- Strong attention to detail with demonstrated accuracy in high-volume data entry and records management
- Ability to communicate records policies clearly to students, faculty, and external institutions
Tips for Your School Registrar Job Search
Tailor your resume to records systems
Name the student information systems you have used directly, such as Banner, Ellucian, PowerSchool, or Infinite Campus. Registrar hiring managers scan for these tools first. Generic phrases like 'database experience' won't get you past the initial review.
Highlight FERPA compliance experience
Every school registrar posting expects you to protect student records under federal privacy law. Call out specific situations where you applied FERPA guidelines, handled records requests, or trained staff on compliance. This separates candidates who understand the stakes from those who don't.
Apply early to roles that fit
Migrate Mate lists school registrar openings from across the United States in one place, so you can find roles that match your background and apply directly to each listing without hunting across multiple sites.
Target postings by institution type
K-12 registrar roles focus on enrollment caps and state reporting, while higher-ed roles emphasize degree audits and transfer credit evaluation. Knowing which environment suits your experience helps you filter faster and write a sharper cover letter for each application.
Prepare concrete examples of enrollment cycles
Interviewers will ask how you have managed high-volume periods like open enrollment or grade-change deadlines. Walk in with two or three specific scenarios that show how you kept records accurate and stakeholders informed under tight turnaround pressure.
Negotiate start dates around academic calendars
School registrar roles often have hard start dates tied to registration windows or fiscal year openings. If a posted start date conflicts with your availability, propose an alternative that lands before the next enrollment cycle begins rather than simply asking for more time.
School Registrar Jobs: Frequently Asked Questions
Which companies are hiring the most school registrars?
Bridgeprep Academy, Johns Hopkins University, and Legacy Traditional Schools are hiring the most school registrars right now, with openings concentrated in Florida, Maryland, and New Hampshire, based on current listings on Migrate Mate as of November 2026. Availability shifts with academic calendar cycles, so checking current listings regularly gives you the most accurate picture.
How many school registrar jobs are remote?
About 57% of school registrar openings are fully remote or hybrid as of November 2026, with remote work most common in roles focused on transcript processing, enrollment verification, and records auditing rather than front-facing student services. Positions that require in-person document review or direct student intake are more likely to remain on-site.
How do you become a school registrar?
Start by earning a bachelor's degree in education administration, business, or a closely related field. Build hands-on experience with student information systems through roles in school office administration, admissions, or academic advising. Develop working knowledge of FERPA compliance and records retention policies. Many registrars move up from records coordinator or assistant registrar positions within the same institution before taking on a full registrar role.
Can you get hired as a school registrar with little experience?
Yes, entry-level school registrar roles and records coordinator positions are realistic starting points if you can demonstrate strong data accuracy skills and familiarity with office administration software. Volunteering in a school or university records office, completing coursework in education administration, or gaining experience processing forms in any regulated environment all help you compete without a long records-specific work history.
What does the school registrar interview process look like?
Most school registrar interviews involve an initial phone or video screen with HR, followed by a panel interview with an academic dean, department head, or records staff. Expect scenario-based questions about handling a FERPA records request, resolving a transcript discrepancy, or managing enrollment during a system outage. Some institutions add a short written exercise or ask you to demonstrate proficiency in their student information system before a final offer.
Where can I find and apply to school registrar jobs?
You can find and apply to school registrar jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your background, whether you are targeting K-12 districts, community colleges, or four-year universities, and apply directly to each listing that fits.
See All 27 School Registrar Jobs
Find roles that match your experience and apply in just a few clicks.
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