STEM OPT Database Administrator Jobs
Database Administrator roles qualify for the 24-month STEM OPT extension if your degree falls under an eligible CIP code in computer science, information systems, or a related STEM field. Employers must be enrolled in E-Verify to hire you, and you'll work under a formal I-983 training plan tied to your DBA responsibilities.
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Get Access To All JobsDescription:
Gilcrease Museum in Tulsa, Oklahoma, houses one of the world's most comprehensive collections of art, history, and cultural materials of the Americas. The museum explores themes of place, identity, conflict, exchange, and more to illuminate intersecting stories of American history and creativity within Oklahoma and throughout the hemisphere, using artworks, documents, books, and a rich variety of cultural materials. In its new 95,000 square foot building, opening in early 2027, Gilcrease will present a reconceived visitor experience that combines immersive gallery spaces, outdoor landscapes, and an interdisciplinary interpretive approach. Digital touchpoints, including interactive walls, kiosks, and mobile guides, provide deeper access to the museum's collections and create new opportunities for engagement.
With a focus on inclusivity and connection, Gilcrease serves a wide range of audiences from school groups and families to researchers and lifelong learners. The museum is committed to providing meaningful, educational, and inspiring experiences that strengthen community engagement and foster understanding across cultures.
Job Summary:
The Digital Assets & Collections Database Administrator is responsible for the operation and continuous improvement of the museum’s digital media and data ecosystems, and reports to the Senior Manager of Digital Initiatives. This position plays a key role in ensuring that digital media and associated collection data are created, organized, maintained, and delivered accurately and reliably for internal workflows, online presentation, and gallery-based experiences.
The role encompasses two closely related areas of responsibility: oversight of post-capture media workflows and operational administration of digital asset and collections-related systems. On the imaging side, the position ensures that digitized collection materials adhere to established standards for image quality, file organization, metadata alignment, and long-term usability. On the systems side, the role oversees how digital assets and collection data move between interconnected platforms, applying technical knowledge to maintain system reliability, data integrity, and alignment across environments.
This position operates at the intersection of collections, technology, and digital production. The role requires a strong applied understanding of data structures, digitization practices, and integrated systems, as well as the ability to engage productively with IT staff, vendors, and project stakeholders. The Digital Assets & Collections Database Administrator is expected to contribute to institutional stability through careful execution, documentation, and incremental improvement of workflows and systems.
Essential Functions (Responsibilities):
Digital Assets:
- Manages post-imaging tasks, including workflows for centralized department efforts and grant-funded projects.
- Contributes technical expertise during planning phases for digitization initiatives, including defining deliverables and drafting technical components of grant proposals as part of cross-departmental writing teams.
- Participates in planning, defining deliverables and writing technical sections for grant proposals as part of the writing teams.
- Ensures consistency and accuracy in image naming conventions, file organization, and saving practices; monitors editing and cropping activities for compliance with standards.
- Evaluates image clarity, color accuracy, and associated descriptive and technical metadata; performs reconciliation between image files and corresponding collection records.
- Oversees the controlled movement of digital image files from capture through processing, storage, and online or in-gallery presentation, including placement within appropriate server or storage environments for reliable retrieval.
- Reviews, tracks, and reports on digitization progress, workflow status, and project output.
Database Administration:
- Administers the museum’s digital asset and collections-related systems at an operational level, including system configuration, routine maintenance, upgrades, reporting, user access, and internal training.
- Oversees the flow of data and media between systems used for collections documentation, internal discovery, and public presentation, ensuring consistency and alignment across platforms.
- Participates in planning, testing, and evaluating activities for system enhancement or new development.
- Serves as primary point of contact between the department and IT for matters related to system reliability, performance, storage, integrations, and backup awareness.
- Creates and maintains documentation for administrative procedures, standard workflows, and staff interfaces.
- Performs other duties as assigned.
Required Qualifications:
- Bachelor’s degree in museum studies, information science, digital humanities, or a related field; or a combination of relevant education and professional experience that demonstrates comparable knowledge and skills.
- Demonstrated experience working with digital asset management systems and/or collections information systems within a museum, academic, cultural heritage, or similar institutional environment.
- Familiarity with collections or archival data structures and the relationships between relational records and digital assets.
- Experience interacting with databases or structured data environments, including the ability to understand queries, reports, and data exchanges.
- Comfort working within integrated systems environments, including those that exchange data through APIs or other automated processes.
- Ability to document workflows, technical procedures, and user guidance clearly and accurately.
- Strong organizational skills, attention to detail, and the ability to balance operational responsibilities with project-based work.
Preferred Qualifications:
- At least five (5) years of professional experience working in a museum environment.
- Experience with Piction, TMS (The Museum System), Drupal, WMS (World Management System), or ArchivesSpace.
- Basic proficiency in web or scripting languages (HTML, CSS, JavaScript, or other programming languages) is preferred.
- Ability to write or adapt basic SQL queries for reporting, reconciliation, or data validation.
- Experience working with APIs to retrieve, transform, or exchange collection or digital asset data between systems.
- Experience working with Crystal Reports or comparable reporting tools.
Description:
Gilcrease Museum in Tulsa, Oklahoma, houses one of the world's most comprehensive collections of art, history, and cultural materials of the Americas. The museum explores themes of place, identity, conflict, exchange, and more to illuminate intersecting stories of American history and creativity within Oklahoma and throughout the hemisphere, using artworks, documents, books, and a rich variety of cultural materials. In its new 95,000 square foot building, opening in early 2027, Gilcrease will present a reconceived visitor experience that combines immersive gallery spaces, outdoor landscapes, and an interdisciplinary interpretive approach. Digital touchpoints, including interactive walls, kiosks, and mobile guides, provide deeper access to the museum's collections and create new opportunities for engagement.
With a focus on inclusivity and connection, Gilcrease serves a wide range of audiences from school groups and families to researchers and lifelong learners. The museum is committed to providing meaningful, educational, and inspiring experiences that strengthen community engagement and foster understanding across cultures.
Job Summary:
The Digital Assets & Collections Database Administrator is responsible for the operation and continuous improvement of the museum’s digital media and data ecosystems, and reports to the Senior Manager of Digital Initiatives. This position plays a key role in ensuring that digital media and associated collection data are created, organized, maintained, and delivered accurately and reliably for internal workflows, online presentation, and gallery-based experiences.
The role encompasses two closely related areas of responsibility: oversight of post-capture media workflows and operational administration of digital asset and collections-related systems. On the imaging side, the position ensures that digitized collection materials adhere to established standards for image quality, file organization, metadata alignment, and long-term usability. On the systems side, the role oversees how digital assets and collection data move between interconnected platforms, applying technical knowledge to maintain system reliability, data integrity, and alignment across environments.
This position operates at the intersection of collections, technology, and digital production. The role requires a strong applied understanding of data structures, digitization practices, and integrated systems, as well as the ability to engage productively with IT staff, vendors, and project stakeholders. The Digital Assets & Collections Database Administrator is expected to contribute to institutional stability through careful execution, documentation, and incremental improvement of workflows and systems.
Essential Functions (Responsibilities):
Digital Assets:
- Manages post-imaging tasks, including workflows for centralized department efforts and grant-funded projects.
- Contributes technical expertise during planning phases for digitization initiatives, including defining deliverables and drafting technical components of grant proposals as part of cross-departmental writing teams.
- Participates in planning, defining deliverables and writing technical sections for grant proposals as part of the writing teams.
- Ensures consistency and accuracy in image naming conventions, file organization, and saving practices; monitors editing and cropping activities for compliance with standards.
- Evaluates image clarity, color accuracy, and associated descriptive and technical metadata; performs reconciliation between image files and corresponding collection records.
- Oversees the controlled movement of digital image files from capture through processing, storage, and online or in-gallery presentation, including placement within appropriate server or storage environments for reliable retrieval.
- Reviews, tracks, and reports on digitization progress, workflow status, and project output.
Database Administration:
- Administers the museum’s digital asset and collections-related systems at an operational level, including system configuration, routine maintenance, upgrades, reporting, user access, and internal training.
- Oversees the flow of data and media between systems used for collections documentation, internal discovery, and public presentation, ensuring consistency and alignment across platforms.
- Participates in planning, testing, and evaluating activities for system enhancement or new development.
- Serves as primary point of contact between the department and IT for matters related to system reliability, performance, storage, integrations, and backup awareness.
- Creates and maintains documentation for administrative procedures, standard workflows, and staff interfaces.
- Performs other duties as assigned.
Required Qualifications:
- Bachelor’s degree in museum studies, information science, digital humanities, or a related field; or a combination of relevant education and professional experience that demonstrates comparable knowledge and skills.
- Demonstrated experience working with digital asset management systems and/or collections information systems within a museum, academic, cultural heritage, or similar institutional environment.
- Familiarity with collections or archival data structures and the relationships between relational records and digital assets.
- Experience interacting with databases or structured data environments, including the ability to understand queries, reports, and data exchanges.
- Comfort working within integrated systems environments, including those that exchange data through APIs or other automated processes.
- Ability to document workflows, technical procedures, and user guidance clearly and accurately.
- Strong organizational skills, attention to detail, and the ability to balance operational responsibilities with project-based work.
Preferred Qualifications:
- At least five (5) years of professional experience working in a museum environment.
- Experience with Piction, TMS (The Museum System), Drupal, WMS (World Management System), or ArchivesSpace.
- Basic proficiency in web or scripting languages (HTML, CSS, JavaScript, or other programming languages) is preferred.
- Ability to write or adapt basic SQL queries for reporting, reconciliation, or data validation.
- Experience working with APIs to retrieve, transform, or exchange collection or digital asset data between systems.
- Experience working with Crystal Reports or comparable reporting tools.
See all 115+ STEM OPT Database Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new STEM OPT Database Administrator Jobs.
Get Access To All JobsTips for Finding STEM OPT Authorization as a Database Administrator
Confirm your CIP code covers database roles
Pull your transcript and cross-reference your degree's CIP code against the STEM Designated Degree Program List. Degrees in computer science, management information systems, or data science typically qualify, but information technology programs vary by institution.
Verify E-Verify enrollment before applying
Any employer hiring you on STEM OPT must be enrolled in E-Verify. Check enrollment status directly through the E-Verify employer search tool before submitting applications, so you don't waste time on offers that can't be authorized.
Build your I-983 training plan around DBA competencies
Work with your prospective employer to map your training objectives to concrete database skills: query optimization, schema design, backup procedures, or cloud database management. USCIS scrutinizes vague plans, so tie each goal to a measurable outcome in your role.
Target employers with active H-1B LCA filings for database roles
Employers who have filed LCAs for Database Administrator or Data Engineer positions with the DOL have a demonstrated record of sponsoring technical roles. Use Migrate Mate to filter job listings by verified sponsorship history, so your applications go to employers already familiar with the process.
Benchmark your offer against DOL prevailing wages
Before accepting an offer, run the job title and location through the OFLC Wage Search to confirm your compensation meets or exceeds the DOL prevailing wage for Database Administrators in that metro. A below-wage offer creates compliance risk for your employer and your status.
File your STEM OPT extension 90 days before OPT expires
USCIS recommends submitting your I-765 extension at least 90 days before your current EAD expires. A timely filing triggers a 180-day automatic extension of your work authorization, preventing a gap between your initial OPT end date and the new EAD arrival.
Frequently Asked Questions
Does a Database Administrator role qualify for the STEM OPT extension?
Yes, if your degree carries an eligible CIP code. Database Administrator positions fall under SOC code 15-1242 and are consistent with STEM degrees in computer science, management information systems, or data science. Confirm your specific degree program appears on the STEM Designated Degree Program List before your DSO submits the extension recommendation in SEVIS.
How do I find Database Administrator employers who are enrolled in E-Verify?
E-Verify enrollment is a hard requirement for any employer hiring STEM OPT students, but not all job postings disclose it upfront. You can verify a company's enrollment status through the E-Verify employer search before applying. Migrate Mate surfaces Database Administrator roles from employers with confirmed sponsorship activity, which overlaps heavily with E-Verify enrollment.
What should my I-983 training plan include for a Database Administrator position?
Your I-983 must connect your daily DBA responsibilities to learning objectives tied to your STEM degree. Concrete goals work better than general descriptions: specifying skills like performance tuning, disaster recovery planning, or database security hardening gives USCIS a clear line between your academic background and on-the-job training. Both you and your employer must sign and reaffirm the plan every six months.
What happens to my STEM OPT work authorization if my H-1B is selected in the lottery?
If your H-1B visa petition is filed before your STEM OPT expires and you're subject to the cap, the cap-gap rule automatically extends your OPT work authorization through September 30 of that fiscal year. Your employer should confirm the petition was properly filed with USCIS before your EAD end date to preserve continuous employment authorization through the transition.
Can I switch Database Administrator jobs while on STEM OPT?
Yes, but the new employer must also be enrolled in E-Verify, and you must file an updated I-983 training plan reflecting your new role and responsibilities. Report the employer change to your DSO within ten days so they can update your SEVIS record. A gap in employment exceeding the allowable unemployment limit during STEM OPT can jeopardize your status.