Surgical Scheduler Jobs
Surgical Scheduler jobs are open across hospital systems, outpatient surgery centers, multispecialty clinics, and physician group practices, from entry-level to senior coordinator roles, with specializations in orthopedic, cardiovascular, and robotic surgery scheduling. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 105+ Surgical Scheduler jobs
Location: Waco, TX
Facility: Ascension Providence Hospital
Department/Specialty: Surgical Services
Schedule: Day Shift l Monday - Friday 9:00a - 5:30p
COMPENSATION AND BENEFITS
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
ROLE AND RESPONSIBILITIES
- Coordinate complex surgical scheduling for up to 60 surgeons to optimize operating room capacity and maintain seamless daily perioperative flow.
- Manage front-desk operations and clinical communications by answering high-volume calls, verifying surgical charges and partnering with physicians, nurses and medical vendors.
- Support perioperative readiness and operational continuity by organizing case materials for the following day's schedule and providing reliable desk coverage during staff breaks.
- Assist clinical teams as an operating room runner when needed by scrubbing in to safely transport blood products, specimens and essential surgical supplies across the unit.
KEY REQUIREMENTS
- Minimum of one to two years of surgical or medical scheduling experience in a high-volume clinical setting
- Working knowledge of medical terminology demonstrated through formal coursework or direct healthcare experience
Licensure / Certification / Registration
Required Credential(s):
- None Required.
Preferred Credential(s):
- Approved Local Exception. For use with unique Union job requirements only. Remove if not for Union.
Education
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Location: Waco, TX
Facility: Ascension Providence Hospital
Department/Specialty: Surgical Services
Schedule: Day Shift l Monday - Friday 9:00a - 5:30p
COMPENSATION AND BENEFITS
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
ROLE AND RESPONSIBILITIES
- Coordinate complex surgical scheduling for up to 60 surgeons to optimize operating room capacity and maintain seamless daily perioperative flow.
- Manage front-desk operations and clinical communications by answering high-volume calls, verifying surgical charges and partnering with physicians, nurses and medical vendors.
- Support perioperative readiness and operational continuity by organizing case materials for the following day's schedule and providing reliable desk coverage during staff breaks.
- Assist clinical teams as an operating room runner when needed by scrubbing in to safely transport blood products, specimens and essential surgical supplies across the unit.
KEY REQUIREMENTS
- Minimum of one to two years of surgical or medical scheduling experience in a high-volume clinical setting
- Working knowledge of medical terminology demonstrated through formal coursework or direct healthcare experience
Licensure / Certification / Registration
Required Credential(s):
- None Required.
Preferred Credential(s):
- Approved Local Exception. For use with unique Union job requirements only. Remove if not for Union.
Education
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Surgical Scheduler Jobs by Experience Level
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Find Surgical Scheduler JobsSurgical Scheduler Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in surgical scheduler jobs.
- High school diploma or equivalent with one to three years of medical scheduling experience
- Proficiency in EHR systems such as Epic, Cerner, or Meditech for case entry and scheduling
- Knowledge of insurance pre-authorization and verification processes for surgical procedures
- Strong understanding of CPT and ICD-10 coding basics as they relate to surgical case types
- Excellent communication skills for coordinating between surgeons, OR staff, and patients
- Familiarity with HIPAA compliance requirements and patient confidentiality standards
Tips for Your Surgical Scheduler Job Search
Tailor your resume to OR workflows
Highlight your experience coordinating surgical blocks, managing pre-authorization for procedures, and communicating with surgeons, anesthesiologists, and OR staff. Generic scheduling experience reads as unrelated, make sure your resume names the surgical context explicitly.
Certify in medical scheduling credentials
A Certified Medical Administrative Specialist or Certified Healthcare Access Associate credential signals to hiring managers that you understand payer authorization rules, CPT coding basics, and HIPAA compliance, all of which come up constantly in surgical scheduling roles.
Apply early to roles that fit
Migrate Mate lists surgical scheduler openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name the EHR system
If a job posting lists Epic, Cerner, or Meditech by name, call out your proficiency with that exact system in your cover letter. Surgical schedulers who can navigate a hospital's specific EHR on day one move to the top of the interview list.
Prepare for scenario questions on scheduling conflicts
Interviewers frequently give you a mock scenario, a double-booked OR suite, a surgeon running late, an urgent add-on case, and ask how you'd resolve it. Walk through your prioritization logic step by step and name the stakeholders you'd contact.
Negotiate by referencing call-volume metrics
When discussing compensation, anchor your ask to measurable output: cases scheduled per day, pre-auth turnaround time, or OR utilization rates you helped improve. Concrete operational metrics carry far more weight in surgical settings than general tenure.
Surgical Scheduler Jobs: Frequently Asked Questions
Which companies are hiring the most surgical schedulers?
The most active employers for surgical schedulers right now are Ascension, Capital Health, and Hartford HealthCare, and the most openings are in Pennsylvania, Connecticut, and New York, based on current listings on Migrate Mate as of November 2026. Large hospital systems and ambulatory surgery center networks tend to post the highest volume of openings.
How many surgical scheduler jobs are remote?
About 19% of surgical scheduler openings are fully remote or hybrid as of November 2026, with most remote-eligible roles concentrated in pre-authorization coordination and elective procedure scheduling rather than urgent or trauma-based OR scheduling, which typically requires on-site presence to coordinate directly with surgical teams.
How do you become a surgical scheduler?
Start by completing a high school diploma and gaining experience in a medical front-office or administrative role where you handle appointment scheduling and insurance verification. From there, build familiarity with an EHR platform, learn the basics of surgical procedure codes, and pursue a recognized medical administrative credential to strengthen your application to surgery-specific positions.
Can you get hired as a surgical scheduler with little experience?
Yes, some entry-level surgical scheduler roles are open to candidates with general medical office experience rather than surgery-specific backgrounds. Focusing on facilities that use training programs for new hires, demonstrating comfort with EHR navigation in your interview, and emphasizing any exposure to insurance authorization or multi-provider coordination can offset a limited surgical scheduling history.
What does the surgical scheduler interview process look like?
Most surgical scheduler interviews include a phone screen with HR followed by one or two in-person or video rounds with the scheduling manager or OR director. Expect scenario-based questions about handling scheduling conflicts, urgent add-on cases, or authorization delays. Some facilities give a short skills assessment covering EHR navigation or CPT code identification before or during the interview.
Where can I find and apply to surgical scheduler jobs?
You can find and apply to surgical scheduler jobs on Migrate Mate, which lists current openings from hospital systems, outpatient surgery centers, and multispecialty practices across the United States. Search the roles that match your experience level and specialization, then apply directly to each listing that fits your background.
See All 105+ Surgical Scheduler Jobs
Find roles that match your experience and apply in just a few clicks.
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