TN Visa Project Specialist Jobs
Project Specialist roles qualify for TN visa sponsorship under the USMCA treaty when the position meets the Management Consultant or other applicable professional category. Canadian citizens can secure TN status at the port of entry without a cap or lottery. Mexican citizens apply through a U.S. consulate with a limited annual allocation.
See All Project Specialist JobsOverview
Showing 5 of 2,223+ Project Specialist jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 2,223+ Project Specialist jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Project Specialist roles.
Get Access To All JobsINTRODUCTION
University of Colorado Anschutz
Department: Office of the Executive Vice Chancellor for Academic and Student Affairs
Job Title: Project Specialist & Executive Assistant
Position #: 00846683 – Requisition #: 39751
Job Summary:
The Project Specialist & Executive Assistant provides a blend of project management expertise, operational coordination, and executive-level administrative support to the CU Anschutz Office of the Executive Vice Chancellor for Academic and Student Affairs (EVCASA)/Provost. This role independently designs and applies project management methodologies, advises senior leadership on complex and strategic matters, and ensures alignment in advancing institutional priorities by providing guidance in complex cross-unit initiatives. This includes conducting research and analysis, preparing high-quality executive materials, providing expert analysis, and implementing project management frameworks that strengthen alignment, efficiency, and data-informed planning across academic and administrative divisions.
In addition, this role supports the day-to-day operations of the EVCASA/Provost’s office by managing email, calendar, communications, and priorities, preparing executive-level documents, and ensuring timely follow-through on priorities and commitments. This role serves as a strategic operations partner to the EVC/Provost, managing executive workflows, priorities, and complex initiatives requiring independent judgment and discretion. This role acts as an institutional liaison on behalf of the EVC/Provost, representing the office in sensitive discussions and coordinating resolutions across multiple stakeholders.
Supervision Received: Executive Vice Chancellor for Academic and Student Affairs, Provost, and Chief Academic Officer
Supervision Exercised: None
Key Responsibilities:
Project Management: 50%
- Independently determines project management approaches, timelines, communication strategies, and tracking methodologies for cross-unit initiatives.
- Exercises judgment in prioritizing executive requests, escalating issues, and resolving conflicts related to scheduling, resources, and competing institutional priorities.
- Supports planning and logistics for retreats, workgroups, and strategic planning sessions, including scheduling, preparing materials, documenting discussions, and summarizing next steps.
- Plans and manages cross-unit projects by defining tasks, coordinating and facilitating meetings, gathering stakeholder input, maintaining schedules and Gantt charts, and tracking progress toward established goals.
- Coordinates cross-functional project resources by maintaining resource allocation plans, aligning staffing with project schedules, and adjusting priorities as project needs evolve.
- Supports procurement and onboarding of external vendors and contractors to meet project requirements.
- Maintains project management systems, tracking tools, shared project folders, and reporting dashboards to ensure accurate documentation, transparency, and timely progress reporting.
- Independently conducts research and analysis on higher education trends, accreditation and compliance requirements, and emerging policy developments, synthesizing insights into actionable recommendations that inform Provost's strategic planning.
- Provides general support to the EVC/Provost office, tracks priorities, gathers updates from units, and ensures information flows smoothly across teams.
- Maintains and updates standard operating procedures, project templates, and workflow tools to improve efficiency and consistency within the office.
- Develops and executes project communication plans, facilitates information sharing, updates, and follow-up across campus units and stakeholders.
- Creates high-quality executive briefing materials, presentations, reports, and policy analyses that distill complex information into clear, strategic guidance for senior leadership and stakeholders.
- Designs, standardizes, and continuously improves project management frameworks, tools, and reporting mechanisms used across the EVC/Provost office.
- Monitors emerging issues by collecting relevant information and preparing initial notes or summaries for supervisors to review.
Executive Assistant: 50%
- Monitors and manages the EVC/Provost email accounts, calendar, reviewing and triaging messages to ensure timely follow-up.
- Supports the effectiveness of the EVC/Provost office by managing projects and deadlines, including leading small to medium initiatives assigned by the EVC/Provost.
- Conducts research and performs high-level analyses to frame strategies that inform the EVC/Provost decision-making on projects/initiatives including drafting materials for presentations, correspondence, and fact-checking.
- Anticipates needs, tracks priorities, and maintains comprehensive to-do lists to ensure the EVC/Provost has adequate time for key tasks and requests.
- Creates and maintains organization charts for the Office of the EVC/Provost.
- Tracks and follows up on action items from leadership meetings led by the EVC/Provost including coordinating agendas and agenda planning.
- Helps ensure implementation of programs developed and initiated by the EVC/Provost.
- Ensures implementation and progress of programs and initiatives launched by the EVC.
- Examines all forms and documents to ensure the appropriate HR/Legal review and approval prior to submitting to the EVC/Provost for review and approval.
- Determines the proper process and/or person to answer questions, resolve problems, and address issues for the most efficient resolution.
- Serves as a liaison between the academic unit and other administrative offices on campus, within CU and other institutions.
- Maintains positive and professional relationships with staff across chancellors’, vice chancellors’, and deans’ offices.
- Fosters collaborative internal and external relationships on behalf of the EVC/Provost.
- Oversees the review, approval, and submission of Board of Regents items to the system office.
- Performs ad-hoc duties as designated by the EVC/Provost.
Work Location:
Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.
Why Join Us:
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage.
Qualifications
Minimum Qualifications:
- Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
- Three (3) years of professional project management/project support, or related experience in an academic setting.
- Three (3) years of professional administrative or executive support experience.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
- Experience with program and project management, contributing to planning, execution, and delivery while supporting cross-functional project initiatives.
- Project Management Certification.
- Experience working in a university environment.
- Experience working in a confidential high-stakes environment.
- Experience managing executive calendars and coordinating meetings using tools like Outlook or Google Calendar.
- Current University of Colorado employee.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
Conditions of Employment:
- Must be willing and able to obtain a Project Management certification within the first year of employment. Costs associated with obtaining this certification may be covered by the University of Colorado Anschutz pending available budget.
How to Apply:
For full consideration, please submit the following document(s):
- A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
- Curriculum vitae / Resume
- Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 4, 2026. Those who do not apply by this date may or may not be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $67,611 to $80,000.
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Equal Employment Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References
Job Category: Business Services
Primary Location: Aurora
Department: U0001 - Anschutz Med Campus or Denver - 20553 - EVC CAO Administration
Schedule: Full-time
Posting Date: Apr 27, 2026
Unposting Date: Ongoing
Posting Contact Name: Mercy Booth
Posting Contact Email: Mercy.booth@cuanschutz.edu
Position Number: 00846683
INTRODUCTION
University of Colorado Anschutz
Department: Office of the Executive Vice Chancellor for Academic and Student Affairs
Job Title: Project Specialist & Executive Assistant
Position #: 00846683 – Requisition #: 39751
Job Summary:
The Project Specialist & Executive Assistant provides a blend of project management expertise, operational coordination, and executive-level administrative support to the CU Anschutz Office of the Executive Vice Chancellor for Academic and Student Affairs (EVCASA)/Provost. This role independently designs and applies project management methodologies, advises senior leadership on complex and strategic matters, and ensures alignment in advancing institutional priorities by providing guidance in complex cross-unit initiatives. This includes conducting research and analysis, preparing high-quality executive materials, providing expert analysis, and implementing project management frameworks that strengthen alignment, efficiency, and data-informed planning across academic and administrative divisions.
In addition, this role supports the day-to-day operations of the EVCASA/Provost’s office by managing email, calendar, communications, and priorities, preparing executive-level documents, and ensuring timely follow-through on priorities and commitments. This role serves as a strategic operations partner to the EVC/Provost, managing executive workflows, priorities, and complex initiatives requiring independent judgment and discretion. This role acts as an institutional liaison on behalf of the EVC/Provost, representing the office in sensitive discussions and coordinating resolutions across multiple stakeholders.
Supervision Received: Executive Vice Chancellor for Academic and Student Affairs, Provost, and Chief Academic Officer
Supervision Exercised: None
Key Responsibilities:
Project Management: 50%
- Independently determines project management approaches, timelines, communication strategies, and tracking methodologies for cross-unit initiatives.
- Exercises judgment in prioritizing executive requests, escalating issues, and resolving conflicts related to scheduling, resources, and competing institutional priorities.
- Supports planning and logistics for retreats, workgroups, and strategic planning sessions, including scheduling, preparing materials, documenting discussions, and summarizing next steps.
- Plans and manages cross-unit projects by defining tasks, coordinating and facilitating meetings, gathering stakeholder input, maintaining schedules and Gantt charts, and tracking progress toward established goals.
- Coordinates cross-functional project resources by maintaining resource allocation plans, aligning staffing with project schedules, and adjusting priorities as project needs evolve.
- Supports procurement and onboarding of external vendors and contractors to meet project requirements.
- Maintains project management systems, tracking tools, shared project folders, and reporting dashboards to ensure accurate documentation, transparency, and timely progress reporting.
- Independently conducts research and analysis on higher education trends, accreditation and compliance requirements, and emerging policy developments, synthesizing insights into actionable recommendations that inform Provost's strategic planning.
- Provides general support to the EVC/Provost office, tracks priorities, gathers updates from units, and ensures information flows smoothly across teams.
- Maintains and updates standard operating procedures, project templates, and workflow tools to improve efficiency and consistency within the office.
- Develops and executes project communication plans, facilitates information sharing, updates, and follow-up across campus units and stakeholders.
- Creates high-quality executive briefing materials, presentations, reports, and policy analyses that distill complex information into clear, strategic guidance for senior leadership and stakeholders.
- Designs, standardizes, and continuously improves project management frameworks, tools, and reporting mechanisms used across the EVC/Provost office.
- Monitors emerging issues by collecting relevant information and preparing initial notes or summaries for supervisors to review.
Executive Assistant: 50%
- Monitors and manages the EVC/Provost email accounts, calendar, reviewing and triaging messages to ensure timely follow-up.
- Supports the effectiveness of the EVC/Provost office by managing projects and deadlines, including leading small to medium initiatives assigned by the EVC/Provost.
- Conducts research and performs high-level analyses to frame strategies that inform the EVC/Provost decision-making on projects/initiatives including drafting materials for presentations, correspondence, and fact-checking.
- Anticipates needs, tracks priorities, and maintains comprehensive to-do lists to ensure the EVC/Provost has adequate time for key tasks and requests.
- Creates and maintains organization charts for the Office of the EVC/Provost.
- Tracks and follows up on action items from leadership meetings led by the EVC/Provost including coordinating agendas and agenda planning.
- Helps ensure implementation of programs developed and initiated by the EVC/Provost.
- Ensures implementation and progress of programs and initiatives launched by the EVC.
- Examines all forms and documents to ensure the appropriate HR/Legal review and approval prior to submitting to the EVC/Provost for review and approval.
- Determines the proper process and/or person to answer questions, resolve problems, and address issues for the most efficient resolution.
- Serves as a liaison between the academic unit and other administrative offices on campus, within CU and other institutions.
- Maintains positive and professional relationships with staff across chancellors’, vice chancellors’, and deans’ offices.
- Fosters collaborative internal and external relationships on behalf of the EVC/Provost.
- Oversees the review, approval, and submission of Board of Regents items to the system office.
- Performs ad-hoc duties as designated by the EVC/Provost.
Work Location:
Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.
Why Join Us:
Why work for the University?
We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage.
Qualifications
Minimum Qualifications:
- Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
- Three (3) years of professional project management/project support, or related experience in an academic setting.
- Three (3) years of professional administrative or executive support experience.
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
- Experience with program and project management, contributing to planning, execution, and delivery while supporting cross-functional project initiatives.
- Project Management Certification.
- Experience working in a university environment.
- Experience working in a confidential high-stakes environment.
- Experience managing executive calendars and coordinating meetings using tools like Outlook or Google Calendar.
- Current University of Colorado employee.
Knowledge, Skills and Abilities:
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
Conditions of Employment:
- Must be willing and able to obtain a Project Management certification within the first year of employment. Costs associated with obtaining this certification may be covered by the University of Colorado Anschutz pending available budget.
How to Apply:
For full consideration, please submit the following document(s):
- A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
- Curriculum vitae / Resume
- Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu
Screening of Applications Begins:
Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 4, 2026. Those who do not apply by this date may or may not be considered.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $67,611 to $80,000.
The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.
Equal Employment Opportunity Statement:
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
Vaccination Statement:
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References
Job Category: Business Services
Primary Location: Aurora
Department: U0001 - Anschutz Med Campus or Denver - 20553 - EVC CAO Administration
Schedule: Full-time
Posting Date: Apr 27, 2026
Unposting Date: Ongoing
Posting Contact Name: Mercy Booth
Posting Contact Email: Mercy.booth@cuanschutz.edu
Position Number: 00846683
See all 2,223+ Project Specialist jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Project Specialist roles.
Get Access To All JobsTips for Finding TN Visa Sponsorship as a Project Specialist
Align your credentials to a TN category
Project Specialist isn't a named TN category, so your degree and job duties must map to Management Consultant or another qualifying occupation. A mismatch between your credentials and the listed category is the most common reason TN admission gets refused.
Request a support letter before you apply
Your employer's TN support letter must describe your specific project duties, confirm the professional-level nature of the work, and state that no labor displacement is occurring. Vague letters stall entry at the border or delay consular appointments for Mexican nationals.
Target employers with cross-border project portfolios
Companies managing U.S.-Canada or U.S.-Mexico operations regularly hire Project Specialists under TN status because they understand the visa category. Look for firms in construction, infrastructure, IT, and manufacturing that operate facilities on both sides of the border.
Use Migrate Mate to filter TN-sponsoring employers
Search Migrate Mate to identify employers that actively sponsor TN visas for professional roles. Filtering by visa type and job function saves you from applying to companies unfamiliar with USMCA categories, where you'd spend your time educating HR instead of advancing through hiring.
Confirm Canadian vs. Mexican entry procedures upfront
Canadian citizens present TN documentation directly at a U.S. port of entry without advance USCIS filing. Mexican citizens must obtain approval at a U.S. consulate before traveling. Clarify which process applies to you before accepting an offer so the employer can prepare the correct documentation timeline.
Negotiate the TN filing timeline into your offer
If you're a Mexican national, consular appointment availability varies by city and season. Build the processing window into your start date negotiation so neither you nor the employer is caught short when an appointment slot is weeks out.
Project Specialist jobs are hiring across the US. Find yours.
Find Project Specialist JobsProject Specialist TN Visa: Frequently Asked Questions
Does Project Specialist qualify as a TN visa occupation?
Project Specialist is not listed by name in the USMCA TN occupations schedule. To qualify, your role must fit under a recognized category, most commonly Management Consultant. Your job duties must involve specialized advisory or analytical work requiring at least a bachelor's degree in a directly related field. A generic project coordinator role is unlikely to qualify; a specialist driving enterprise-level process improvements is a much stronger fit.
How does TN compare to H-1B for Project Specialist roles?
TN has no annual lottery, no cap for Canadian citizens, and no USCIS petition waiting period for Canadians entering at the border. H-1B requires an employer to file a petition, enter a lottery with roughly a 25-percent selection rate in recent years, and wait months for adjudication. For Canadian Project Specialists, TN is a significantly faster path. Mexican nationals still face a consular process, but they bypass the H-1B lottery entirely.
What documents does your employer need to prepare for your TN application?
Your employer must produce a TN support letter on company letterhead stating your job title, duties, the TN category being claimed, the professional nature of the position, and your start and end dates. You'll also need your degree credentials and any transcripts that confirm your field of study matches the role. Canadian citizens bring these documents to the port of entry; Mexican nationals submit them as part of a consular visa application.
Where can you find Project Specialist jobs that offer TN visa sponsorship?
Most general job boards don't filter by visa type, which means you spend significant time identifying whether each employer will sponsor TN status. Migrate Mate is built specifically for USMCA professionals and lets you search Project Specialist openings by visa category, so you're only seeing roles where sponsorship is already confirmed. That narrows your outreach to employers who understand the TN process and are prepared to support your application.
Can you switch employers on a TN visa if you find a better Project Specialist role?
Yes. TN status is employer-specific, but switching is straightforward. As a Canadian citizen, you can present new TN documentation at a U.S. port of entry for your new employer without USCIS involvement. Mexican nationals need a new consular appointment. You cannot start work for the new employer until the new TN is approved, so plan the transition window with both your outgoing and incoming employer.
See which Project Specialist employers are hiring and sponsoring visas right now.
Search Project Specialist Jobs