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Assistant Director of Recruitment

Hiring Department: Pharmacy Student Affairs

Location: Chicago, IL USA

Requisition ID: 1043358

Salary: The budgeted salary range for this position is $60,000 to $75,000

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

About Retzky College of Pharmacy

The University of Illinois Chicago (UIC) Retzky College of Pharmacy seeks a Director of Constituent Engagement. The Retzky College of Pharmacy, with campuses in Chicago and Rockford, is the #1 college of pharmacy in the state of Illinois and the #11 college in the US ranked by US News & World Report. More information about the College can be found at https://pharmacy.uic.edu.

Position Summary

The Assistant Director of Recruitment provides leadership for the Retzky College of Pharmacy's recruitment and enrollment efforts. This position collaborates with the Assistant Dean and Senior Director of Student Affairs to develop and implement strategic recruitment initiatives, supervises student peer advisors and ambassadors, and utilizes data-informed approaches to meet enrollment goals. The Assistant Director serves as a key representative of the College while fostering relationships with prospective students, educational partners, and other stakeholders. This position can be based at either the UIC Chicago or Rockford campuses.

Duties & Responsibilities

• Provide leadership in the development, implementation, and assessment of the College's recruitment, marketing, and yield strategies to support enrollment goals for the Doctor of Pharmacy (PharmD), graduate, and the Bachelor of Science in Pharmaceutical Sciences (BSPS) programs. Collaborate with the Assistant Dean and Senior Director of Student Affairs to identify recruitment priorities, establish measurable goals, evaluate outcomes, and recommend continuous improvements.

• Develop and maintain relationships with prospective students and key stakeholders, including parents, pre-health advisors, counselors, faculty, alumni, healthcare organizations, and community partners. Represent the College at local, regional, and national recruitment events, professional meetings, and outreach activities designed to expand recruitment pathways and enhance enrollment opportunities as well as increase awareness of pharmacy career opportunities.

• Manage a comprehensive portfolio of recruitment activities by coordinating campus visits, information sessions, open houses, interview days, accepted student programs, virtual events, and other initiatives that support prospective students throughout the enrollment process.

• Serve as a primary resource for prospective students regarding admissions requirements, academic preparation, and career opportunities in pharmacy.

• Supervise and coordinate student recruitment personnel, including peer advisors, pharmacy ambassadors, and other student representatives. Provide training, mentorship, scheduling, and performance oversight to ensure effective engagement with prospective students and successful execution of recruitment and admissions initiatives.

• Analyze recruitment, admissions, and enrollment data to assess the effectiveness of recruitment efforts, identify trends and opportunities, prepare reports for college leadership, and support data-informed decision making. Monitor applicant pipeline activity and recommend strategies to improve applicant conversion, yield, and enrollment outcomes.

• Support admissions and enrollment management through participation in admissions and interview processes, contribution to policy and process improvements, and collaboration with faculty and staff to enhance prospective student experience.

• Assist with administrative functions of the recruitment program, including budget management, strategic planning, program assessment, event oversight, committee participation, and special projects.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

• Bachelor's degree

• Minimum of three (3) years of progressively responsible experience in higher education admissions, recruitment, enrollment management, student affairs, advising, counseling, marketing, or a related field

• Demonstrated experience developing, implementing, and evaluating recruitment or enrollment initiatives

• Demonstrated experience supervising, training, mentoring, or coordinating student employees, staff, volunteers, or peer leaders

• Excellent oral, written, interpersonal, and public speaking skills

• Strong organizational, project management, and leadership skills

• Demonstrated ability to analyze data, prepare reports, and use assessment findings to guide decision-making

• Demonstrated ability to build collaborative relationships with diverse internal and external stakeholders

• Demonstrated commitment to working effectively with diverse populations and creating inclusive recruitment practices

• Ability to independently manage multiple priorities, solve problems, and initiate projects

• Frequent travel, including overnight travel during peak recruitment periods, and regular travel between the Chicago and Rockford campuses

• Must possess a current and valid driver's license

Preferred Qualifications

• Master's degree in Higher Education, Student Affairs, Enrollment Management, Counseling, Communication, Health Professions Education, Business Administration, or a related field

• Five (5) or more years of experience in higher education recruitment, admissions, enrollment management, or student affairs

• Knowledge of CRM systems, enrollment analytics, and recruitment technologies

• Working knowledge of university admissions, enrollment, academic policies, and student success initiatives

• Membership or involvement in professional organizations such as NACAC, IACAC, AACP, or related associations

• Experience recruiting for professional or graduate programs, particularly within the health professions

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.