Office Coordinator Visa Sponsorship Jobs in Illinois
Illinois office coordinator jobs with visa sponsorship are concentrated in Chicago's downtown business district, with major employers including Northwestern University, Advocate Health Care, Hyatt Hotels Corporation, and large law firms along LaSalle Street. Corporate headquarters, healthcare networks, and professional services firms drive consistent demand for organized office professionals across the state.
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RUSH Physical Therapy
Chicago IL
Looking for an experienced office coordinator in a large outpatient therapy clinic to manage a team of 6 administrative employees. The Office Coordinator will oversee efficient scheduling, insurance verification and authorization, financial responsibility collections, day to day administrative operations, and ensure top quality customer service.
Position: Office Coordinator
Location: 1725 W Harrison St, Suite 440, Chicago, IL- 60612
Type of Employment: Full-time
Schedule: Weekdays (up to two evenings until 6:30pm)
Compensation: $50,000 - $54,000/year based on experience
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Responsibilities
Position Summary
Responsible for performing day-to-day medical office activities which includes scheduling and registering patients, verifying coverage and ensuring payment for medical services to be provided. Maintains medical records and clinical documentation and participates in activities to ensure timely capture and appropriate documentation of services rendered. Functions as an integral member of the medical services team in the delivery of coordinated, customer friendly and efficient quality medical services to outpatients.
Specific Duties
- Verifies insurance and/or payment method. Obtains and tracks referrals. Insurance authorizations and certifications.
- Explains outpatient policies and procedures and billing practices to patient. Directs patient appropriately as necessary.
- Collects referrals, prescriptions and orders (as appropriate). Obtain copies of insurance card(s).
- Maintains strong customer service at all times.
Minimum Education & Experience (Including Licenses)
Greets patients and handles phone calls and inquiries from patients, providers and payers with professionalism.
- High School diploma or equivalent required.
- One year office experience required. Previous medical office experience preferred.
- Knowledge and ability to use a PC and related software (Word, Excel, Power Point, Access) and perform data entry functions for efficient office management.
- Experience with medical insurance authorization, terminology and patient interaction preferred.
Qualifications
Minimum:
- Bachelor’s degree in business administration or related field OR equivalent combination of education and experience.
- Insurance Verification Experience
- 1 Year of Medical Office Experience
Preferred:
- 1 year of Front Desk Experience
Go Anywhere with Us! 1900 centers in 39 states offering internal movement
Equal Opportunity Employer/including Disabled/Veterans
Office Coordinator
RUSH Physical Therapy
Chicago IL
Looking for an experienced office coordinator in a large outpatient therapy clinic to manage a team of 6 administrative employees. The Office Coordinator will oversee efficient scheduling, insurance verification and authorization, financial responsibility collections, day to day administrative operations, and ensure top quality customer service.
Position: Office Coordinator
Location: 1725 W Harrison St, Suite 440, Chicago, IL- 60612
Type of Employment: Full-time
Schedule: Weekdays (up to two evenings until 6:30pm)
Compensation: $50,000 - $54,000/year based on experience
Why Join Us: (benefits for full-time at 32+ hours/week)
- Start Strong: Our mentorship and orientation programs ensure a successful transition
- Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
- Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
- Invest in Your Future: Company-matching 401(k) retirement plans as well as life and disability protection
Responsibilities
Position Summary
Responsible for performing day-to-day medical office activities which includes scheduling and registering patients, verifying coverage and ensuring payment for medical services to be provided. Maintains medical records and clinical documentation and participates in activities to ensure timely capture and appropriate documentation of services rendered. Functions as an integral member of the medical services team in the delivery of coordinated, customer friendly and efficient quality medical services to outpatients.
Specific Duties
- Verifies insurance and/or payment method. Obtains and tracks referrals. Insurance authorizations and certifications.
- Explains outpatient policies and procedures and billing practices to patient. Directs patient appropriately as necessary.
- Collects referrals, prescriptions and orders (as appropriate). Obtain copies of insurance card(s).
- Maintains strong customer service at all times.
Minimum Education & Experience (Including Licenses)
Greets patients and handles phone calls and inquiries from patients, providers and payers with professionalism.
- High School diploma or equivalent required.
- One year office experience required. Previous medical office experience preferred.
- Knowledge and ability to use a PC and related software (Word, Excel, Power Point, Access) and perform data entry functions for efficient office management.
- Experience with medical insurance authorization, terminology and patient interaction preferred.
Qualifications
Minimum:
- Bachelor’s degree in business administration or related field OR equivalent combination of education and experience.
- Insurance Verification Experience
- 1 Year of Medical Office Experience
Preferred:
- 1 year of Front Desk Experience
Go Anywhere with Us! 1900 centers in 39 states offering internal movement
Equal Opportunity Employer/including Disabled/Veterans
Office Coordinator Job Roles in Illinois
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Search Office Coordinator Jobs in IllinoisOffice Coordinator Jobs in Illinois: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Illinois?
Large employers with established HR and legal infrastructure are the most consistent sponsors. In Illinois, that includes healthcare systems like Advocate Health Care and Rush University Medical Center, universities such as Northwestern and the University of Chicago, hotel corporations like Hyatt, and major professional services firms headquartered in downtown Chicago. Smaller businesses rarely have the resources to navigate the sponsorship process for administrative roles.
Which visa types are most common for office coordinator roles in Illinois?
Office coordinator roles most commonly appear under H-1B sponsorship when the position requires a bachelor's degree in a specific field, such as business administration or communications, and the employer can document that requirement consistently. L-1B visas apply when an international employee transfers within a multinational company to an Illinois office. TN status is available for Canadian and Mexican nationals in qualifying administrative categories under the USMCA agreement.
How to find office coordinator visa sponsorship jobs in Illinois?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can search office coordinator roles in Illinois without sorting through positions that won't support international candidates. The platform surfaces employers who have active sponsorship programs, which is particularly useful in a market like Chicago where sponsoring organizations are concentrated in specific industries rather than spread evenly across all employers.
Which cities in Illinois have the most office coordinator sponsorship jobs?
Chicago accounts for the overwhelming majority of office coordinator sponsorship opportunities in Illinois. The Loop, River North, and Streeterville neighborhoods host dense concentrations of corporate headquarters, law firms, and healthcare administration offices. Evanston, home to Northwestern University, generates additional administrative hiring. Smaller downstate cities like Springfield and Peoria have limited sponsorship activity, as most qualifying employers are concentrated in the Chicago metro area.
Are there any Illinois-specific considerations for office coordinator sponsorship?
Illinois employers sponsoring H-1B workers must meet Department of Labor prevailing wage requirements specific to the Chicago metropolitan statistical area, which are typically higher than national averages due to the city's cost of living. Illinois also has a strong university pipeline, particularly through University of Illinois and Northwestern, where international graduates on OPT sometimes transition into sponsored office coordinator roles at affiliated employers or nearby corporate partners before their OPT period ends.
What is the prevailing wage for sponsored office coordinator jobs in Illinois?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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