Office Coordinator Visa Sponsorship Jobs in Ohio
Ohio's office coordinator roles span healthcare networks like Cleveland Clinic and OhioHealth, corporate headquarters in Columbus, and manufacturing hubs in Cincinnati and Akron. International candidates with administrative expertise can find visa-sponsored positions across these sectors. Columbus and Cleveland consistently post the highest volume of office coordinator openings with sponsorship potential.
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Get Access To All JobsJOB OVERVIEW:
The Office Coordinator employee maintains office operations and procedures; helps the plant with payroll; processing correspondence; filing, reviewing, and/or processing supply requisitions including invoices for general plant operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Keeps management informed by initiating data collection reports and distributing them as required.
-
Provides information by answering questions and requests.
-
Contributes to team effort by accomplishing related results as needed.
-
Communicates regularly with plant employees, plant management, and the Corporate Office.
-
Performs accounts payable function including account coding, vouchering, and processing invoices for payment.
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Ensures operation of office equipment by completing preventative maintenance requirements and or calling for repairs.
-
Corresponds with vendors and maintains vendor files.
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Reconciles vendor statements to ensure all invoices have been paid.
-
Follows due-date requirements on invoices.
-
Prepares materials such as presentations, reports, new hire packets, etc.
-
Support and coordinate employee orientation schedules.
-
Ensures all employee paperwork is completed correctly.
-
Calculates and codes time cards and enters them into the payroll system.
-
Accurately process and maintains a weekly payroll for manufacturing employees and bi-weekly payroll for office and management employees.
-
Sorts and distribute mail and faxes for the department.
-
Insures fair, equitable, and respectful treatment of all employees.
-
Other duties as assigned by Supervisor or Manager.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret common information, reports, and other documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or company representatives. Ability to effectively present information to management.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to walk, stand for long periods of time, sit and talk or hear. The employee frequently is required to use hands and fingers, to handle, or feel, sit for long periods of time, stand frequently, bend, squat, reach and turn to access files and office equipment. Must be able to lift up to 50 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Field positions will be exposed to various unfamiliar conditions where Personal Protective Equipment (PPE) must be worn and which may include but are not limited to: manufacturing and warehouse plants, and other venues as directed by the supervisor. The noise level in the work environment is usually moderate but increases significantly in warehouse and manufacturing plants.
MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- High School General Education Diploma or equivalent. Some college strongly preferred.
- Minimum 2 years of general office experience in an administrative role that includes various HR and Clerical and Accounting functions (A/R, A/P, payroll, etc.)
- Ability and willingness to work a flexible Full-Time schedule that may include weekends and holidays. Typical shift is M-F 8:30am - 5:00pm.
- Excellent communication skills and telephone etiquette. Fluent in oral and written communication in English.
- Strong computer skills, including Microsoft business applications and various reporting software.
- Exceptional interpersonal communication skills.
- Must be 18 years or older.
- Pass a physical and drug test.
- Must be able to provide own transportation to various locations in organizational service areas, as required by duties.
Shasta Beverages, Inc. provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, genetics, gender identity, disabled veterans, or sexual orientation.
JOB OVERVIEW:
The Office Coordinator employee maintains office operations and procedures; helps the plant with payroll; processing correspondence; filing, reviewing, and/or processing supply requisitions including invoices for general plant operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
-
Keeps management informed by initiating data collection reports and distributing them as required.
-
Provides information by answering questions and requests.
-
Contributes to team effort by accomplishing related results as needed.
-
Communicates regularly with plant employees, plant management, and the Corporate Office.
-
Performs accounts payable function including account coding, vouchering, and processing invoices for payment.
-
Ensures operation of office equipment by completing preventative maintenance requirements and or calling for repairs.
-
Corresponds with vendors and maintains vendor files.
-
Reconciles vendor statements to ensure all invoices have been paid.
-
Follows due-date requirements on invoices.
-
Prepares materials such as presentations, reports, new hire packets, etc.
-
Support and coordinate employee orientation schedules.
-
Ensures all employee paperwork is completed correctly.
-
Calculates and codes time cards and enters them into the payroll system.
-
Accurately process and maintains a weekly payroll for manufacturing employees and bi-weekly payroll for office and management employees.
-
Sorts and distribute mail and faxes for the department.
-
Insures fair, equitable, and respectful treatment of all employees.
-
Other duties as assigned by Supervisor or Manager.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret common information, reports, and other documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or company representatives. Ability to effectively present information to management.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to walk, stand for long periods of time, sit and talk or hear. The employee frequently is required to use hands and fingers, to handle, or feel, sit for long periods of time, stand frequently, bend, squat, reach and turn to access files and office equipment. Must be able to lift up to 50 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Field positions will be exposed to various unfamiliar conditions where Personal Protective Equipment (PPE) must be worn and which may include but are not limited to: manufacturing and warehouse plants, and other venues as directed by the supervisor. The noise level in the work environment is usually moderate but increases significantly in warehouse and manufacturing plants.
MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- High School General Education Diploma or equivalent. Some college strongly preferred.
- Minimum 2 years of general office experience in an administrative role that includes various HR and Clerical and Accounting functions (A/R, A/P, payroll, etc.)
- Ability and willingness to work a flexible Full-Time schedule that may include weekends and holidays. Typical shift is M-F 8:30am - 5:00pm.
- Excellent communication skills and telephone etiquette. Fluent in oral and written communication in English.
- Strong computer skills, including Microsoft business applications and various reporting software.
- Exceptional interpersonal communication skills.
- Must be 18 years or older.
- Pass a physical and drug test.
- Must be able to provide own transportation to various locations in organizational service areas, as required by duties.
Shasta Beverages, Inc. provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, gender, genetics, gender identity, disabled veterans, or sexual orientation.
Office Coordinator Job Roles in Ohio
See all 80+ Office Coordinator Jobs in Ohio
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Search Office Coordinator Jobs in OhioOffice Coordinator Jobs in Ohio: Frequently Asked Questions
Which companies in Ohio sponsor visas for office coordinator roles?
Large healthcare systems, including Cleveland Clinic, OhioHealth, and Nationwide Children's Hospital, have histories of sponsoring administrative and coordination staff. Major Columbus-based employers such as Nationwide Insurance and JPMorgan Chase also sponsor office coordinators. University systems like Ohio State University and Case Western Reserve University regularly hire international candidates for campus administrative positions.
Which visa types are most common for office coordinator jobs in Ohio?
The H-1B visa is the most frequently used visa for office coordinator roles when the position requires a specific bachelor's degree, such as business administration or healthcare management. Some employers also use the TN visa for Canadian and Mexican nationals in qualifying administrative roles. EB-3 immigrant visas are an option for sponsored permanent positions, though these involve longer processing timelines.
Which Ohio cities have the most office coordinator sponsorship jobs?
Columbus leads the state, driven by its concentration of corporate headquarters, state government offices, and a large university presence. Cleveland follows closely, with healthcare and financial services employers generating consistent demand. Cincinnati's mix of consumer goods companies, healthcare systems, and professional services firms also produces a steady number of office coordinator openings for international candidates.
How to find office coordinator visa sponsorship jobs in Ohio?
Migrate Mate filters office coordinator jobs in Ohio specifically by visa sponsorship, so you're not sorting through listings that won't support international candidates. The platform surfaces roles from healthcare networks, corporate offices, and universities across Columbus, Cleveland, and Cincinnati. Searching Migrate Mate directly saves time by narrowing results to employers who have indicated willingness to sponsor.
Are there any Ohio-specific considerations for office coordinators seeking visa sponsorship?
Ohio's dominant healthcare sector means many office coordinator roles sit within clinical or hospital environments, which can affect the specialty occupation determination required for H-1B eligibility. Employers in this sector often have established HR and legal teams experienced with sponsorship. Ohio's lower cost of living relative to coastal states also means prevailing wage requirements may be more accessible for smaller employers considering sponsorship.
What is the prevailing wage for sponsored office coordinator jobs in Ohio?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.