Office Coordinator Visa Sponsorship Jobs in Virginia
Virginia's office coordinator roles span federal contractors in Northern Virginia, healthcare networks like Inova and Sentara, and technology firms clustered around the D.C. metro corridor. Employers across Arlington, Alexandria, Tysons, and Richmond regularly hire office coordinators, and some sponsor work visas for qualified international candidates with strong organizational and administrative backgrounds.
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Get Access To All JobsWHO WE ARE
Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.
ABOUT THE JOB
The Office Coordinator performs general administrative functions for the location.
WHAT YOUR DAY WILL LOOK LIKE
- Performs departmental typing, copying, filing, faxing, mailing, and reception duties.
- Maintains all accounts payable and accounts receivable.
- Inputs all invoices and map details, daily collections and posting of checks.
- Assists customers with questions about their account such as balance, credits, invoices and discounts.
- Assists branch team members with projects as needed.
- Provides branch team with employee forms and information.
- Reviews work for completeness and quality.
- May be required to drive a company vehicle.
- Provides excellent customer service to all internal and external customers.
- Other work-related duties as assigned by your leader.
- Regular and reliable attendance is required.
- Follows all company policies and procedures.
EDUCATION & EXPERIENCE
High school diploma or equivalent is required. Three years of experience in a business environment using spreadsheets and word processing software is required.
SKILLS & QUALIFICATIONS
- Time management skills.
- Interpersonal skills.
- Ability to read, write and speak in English is required.
- Communicating in Spanish is a valuable skill at Helena.
- Valid U.S. driver's license is required and must meet all company requirements to drive a Helena vehicle.
- Computer skills including working knowledge of Microsoft Office are required.
Successful completion of a drug test and background check is required for all positions at Helena.
WORK ENVIRONMENT AND PHYSICAL ASPECTS OF THE JOB
The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds.
BENEFITS AT HELENA
- Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
- Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
- Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
- Three-year vesting on company-match with 1,000 hours of service.
- Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
- Employees are eligible for paid time-off and holiday pay.
- This position is eligible for overtime pay.
- Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
- Free Short & Long-Term Disability.
- Up to 80 hours of paid Parental Leave.
- Education Assistance.
- And much more!
For more detailed information about our benefits, visit helenacareers.com/benefits.
STAY CONNECTED TO HELENA! Follow us on social @HelenaCareers or visit us at helenacareers.com.
Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.
WHO WE ARE
Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.
ABOUT THE JOB
The Office Coordinator performs general administrative functions for the location.
WHAT YOUR DAY WILL LOOK LIKE
- Performs departmental typing, copying, filing, faxing, mailing, and reception duties.
- Maintains all accounts payable and accounts receivable.
- Inputs all invoices and map details, daily collections and posting of checks.
- Assists customers with questions about their account such as balance, credits, invoices and discounts.
- Assists branch team members with projects as needed.
- Provides branch team with employee forms and information.
- Reviews work for completeness and quality.
- May be required to drive a company vehicle.
- Provides excellent customer service to all internal and external customers.
- Other work-related duties as assigned by your leader.
- Regular and reliable attendance is required.
- Follows all company policies and procedures.
EDUCATION & EXPERIENCE
High school diploma or equivalent is required. Three years of experience in a business environment using spreadsheets and word processing software is required.
SKILLS & QUALIFICATIONS
- Time management skills.
- Interpersonal skills.
- Ability to read, write and speak in English is required.
- Communicating in Spanish is a valuable skill at Helena.
- Valid U.S. driver's license is required and must meet all company requirements to drive a Helena vehicle.
- Computer skills including working knowledge of Microsoft Office are required.
Successful completion of a drug test and background check is required for all positions at Helena.
WORK ENVIRONMENT AND PHYSICAL ASPECTS OF THE JOB
The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds.
BENEFITS AT HELENA
- Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
- Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
- Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
- Three-year vesting on company-match with 1,000 hours of service.
- Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
- Employees are eligible for paid time-off and holiday pay.
- This position is eligible for overtime pay.
- Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
- Free Short & Long-Term Disability.
- Up to 80 hours of paid Parental Leave.
- Education Assistance.
- And much more!
For more detailed information about our benefits, visit helenacareers.com/benefits.
STAY CONNECTED TO HELENA! Follow us on social @HelenaCareers or visit us at helenacareers.com.
Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.
Office Coordinator Job Roles in Virginia
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Search Office Coordinator Jobs in VirginiaOffice Coordinator Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Virginia?
Federal contractors and consulting firms in Northern Virginia, including large defense and IT services companies based in Tysons, Arlington, and Reston, have historically filed work visa petitions for administrative and coordination roles. Healthcare systems such as Inova Health System and university-affiliated employers in Charlottesville and Fairfax also appear in Department of Labor disclosure data for office support positions.
Which visa types are most common for office coordinator roles in Virginia?
H-1B visa sponsorship for office coordinator roles depends on whether the position qualifies as a specialty occupation requiring a specific bachelor's degree. Some employers instead use TN visas for Canadian or Mexican nationals in qualifying categories, or L-1 visas for intracompany transfers. Roles that don't meet specialty occupation criteria may not support H-1B petitions, so verifying the job description against USCIS standards is important before applying.
Which cities in Virginia have the most office coordinator sponsorship jobs?
Northern Virginia, particularly Arlington, Alexandria, McLean, and Reston, concentrates the largest share of office coordinator openings due to the density of federal contractors, tech firms, and professional services companies. Richmond, as the state capital, offers opportunities within state government-adjacent organizations and healthcare. Norfolk and Virginia Beach have smaller but active administrative hiring markets tied to military and logistics sectors.
How to find office coordinator visa sponsorship jobs in Virginia?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for office coordinator roles in Virginia without sorting through positions that don't offer sponsorship. You can narrow results by location, such as Northern Virginia or Richmond, and review employer sponsorship history. This is particularly useful for office coordinator candidates who need confirmed sponsorship rather than guessing from a general job listing.
Are there state-specific considerations for office coordinator sponsorship jobs in Virginia?
Virginia's concentration of federal contractors means many office coordinator roles require or prefer security clearance eligibility, which can affect international candidates who are not yet permanent residents. Northern Virginia employers also tend to benchmark compensation against the D.C. metro prevailing wage determinations filed with the Department of Labor. Candidates should confirm that an employer's sponsorship history covers administrative roles specifically, not only technical or engineering positions.
What is the prevailing wage for sponsored office coordinator jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.