Office Coordinator Visa Sponsorship Jobs in Virginia
Virginia's office coordinator roles span federal contractors in Northern Virginia, healthcare networks like Inova and Sentara, and technology firms clustered around the D.C. metro corridor. Employers across Arlington, Alexandria, Tysons, and Richmond regularly hire office coordinators, and some sponsor work visas for qualified international candidates with strong organizational and administrative backgrounds.
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Job Summary:
This position is accountable to perform a variety of office coordination, customer service and revenue cycle functions that will ensure the efficient day-to-day operations. The position plays a key role in the practice’s front-end revenue cycle processes and is in a position to significantly impact the patient experience. The position requires an unwavering focus on patient satisfaction as well as the ability to multi-task.
Essential Functions & Responsibilities:
- Interfaces with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.
- Registers patients in the Practice Management Information System (PMIS), obtaining and/or verifying all relevant demographic and insurance information to ensure the timely and accurate processing of claims. Reviews electronic eligibility verification responses to ensure insurance coverage is in effect for all insured patients.
- Presents patients with appropriate paperwork based upon appointment type and registration status.
- Monitors the reception area and keeps patients, family members, visitors and Associates, at all times, informed of schedule adjustments.
- Maintains a neat and orderly waiting area.
- Courteously answers all incoming phone calls. When appropriate, takes messages and delivers/communicates in a timely manner. Triages calls to ensure timely and appropriate response. Checks voicemail messages consistently throughout the day.
- Processes patients quickly and accurately through computer-based scheduling system for appointments, surgeries, procedures and/or testing as appropriate for patient care.
- Ensures security and accuracy of patient files, payments and databases.
- Communicates with physicians’ offices and staff in a timely and professional manner. Initiates, monitors and responds to tasks through the Electronic Health Record (EHR) and Patient Portal.
- Reviews patient accounts for outstanding balances. Collects co-payments, deductibles and outstanding patient balances at the time of service. Posts payments in PMIS. Reconciles records and receipts with payments collected at the end of each shift.
- Responds to request for information from centralized billing office (CBO) to ensure timely and accurate submission of claims.
- Schedules follow up appointments, diagnostic testing and other services for patients as required.
- Ensures all services are authorized and necessary referrals are active as required.
- Supports organization’s participation in government incentive programs such as EHR Meaningful Use, Physician Quality Reporting System (PQRS) and other programs by collecting and recording required data and providing appropriate communication to patients.
- May assist with the entry and processing of physician billing, including entry and/or reconciliation of inpatient, outpatient, and surgical charges.
- Performs other duties as assigned.
Qualifications:
- High School Diploma or GED required.
- Minimum of one year medical office experience preferred.
- Multi-specialty office experience preferred.
- Experience in a customer service setting preferred.
- Experience with Microsoft Office programs preferred.
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.
Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.
Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.
“It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.”
Start the day excited to make a difference…end the day knowing you did. Come join our team.
Job Summary:
This position is accountable to perform a variety of office coordination, customer service and revenue cycle functions that will ensure the efficient day-to-day operations. The position plays a key role in the practice’s front-end revenue cycle processes and is in a position to significantly impact the patient experience. The position requires an unwavering focus on patient satisfaction as well as the ability to multi-task.
Essential Functions & Responsibilities:
- Interfaces with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.
- Registers patients in the Practice Management Information System (PMIS), obtaining and/or verifying all relevant demographic and insurance information to ensure the timely and accurate processing of claims. Reviews electronic eligibility verification responses to ensure insurance coverage is in effect for all insured patients.
- Presents patients with appropriate paperwork based upon appointment type and registration status.
- Monitors the reception area and keeps patients, family members, visitors and Associates, at all times, informed of schedule adjustments.
- Maintains a neat and orderly waiting area.
- Courteously answers all incoming phone calls. When appropriate, takes messages and delivers/communicates in a timely manner. Triages calls to ensure timely and appropriate response. Checks voicemail messages consistently throughout the day.
- Processes patients quickly and accurately through computer-based scheduling system for appointments, surgeries, procedures and/or testing as appropriate for patient care.
- Ensures security and accuracy of patient files, payments and databases.
- Communicates with physicians’ offices and staff in a timely and professional manner. Initiates, monitors and responds to tasks through the Electronic Health Record (EHR) and Patient Portal.
- Reviews patient accounts for outstanding balances. Collects co-payments, deductibles and outstanding patient balances at the time of service. Posts payments in PMIS. Reconciles records and receipts with payments collected at the end of each shift.
- Responds to request for information from centralized billing office (CBO) to ensure timely and accurate submission of claims.
- Schedules follow up appointments, diagnostic testing and other services for patients as required.
- Ensures all services are authorized and necessary referrals are active as required.
- Supports organization’s participation in government incentive programs such as EHR Meaningful Use, Physician Quality Reporting System (PQRS) and other programs by collecting and recording required data and providing appropriate communication to patients.
- May assist with the entry and processing of physician billing, including entry and/or reconciliation of inpatient, outpatient, and surgical charges.
- Performs other duties as assigned.
Qualifications:
- High School Diploma or GED required.
- Minimum of one year medical office experience preferred.
- Multi-specialty office experience preferred.
- Experience in a customer service setting preferred.
- Experience with Microsoft Office programs preferred.
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.
Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.
Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.
“It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.”
Office Coordinator Job Roles in Virginia
See all 57+ Office Coordinator Jobs in Virginia
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Search Office Coordinator Jobs in VirginiaOffice Coordinator Jobs in Virginia: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Virginia?
Federal contractors and consulting firms in Northern Virginia, including large defense and IT services companies based in Tysons, Arlington, and Reston, have historically filed work visa petitions for administrative and coordination roles. Healthcare systems such as Inova Health System and university-affiliated employers in Charlottesville and Fairfax also appear in Department of Labor disclosure data for office support positions.
Which visa types are most common for office coordinator roles in Virginia?
H-1B visa sponsorship for office coordinator roles depends on whether the position qualifies as a specialty occupation requiring a specific bachelor's degree. Some employers instead use TN visas for Canadian or Mexican nationals in qualifying categories, or L-1 visas for intracompany transfers. Roles that don't meet specialty occupation criteria may not support H-1B petitions, so verifying the job description against USCIS standards is important before applying.
Which cities in Virginia have the most office coordinator sponsorship jobs?
Northern Virginia, particularly Arlington, Alexandria, McLean, and Reston, concentrates the largest share of office coordinator openings due to the density of federal contractors, tech firms, and professional services companies. Richmond, as the state capital, offers opportunities within state government-adjacent organizations and healthcare. Norfolk and Virginia Beach have smaller but active administrative hiring markets tied to military and logistics sectors.
How to find office coordinator visa sponsorship jobs in Virginia?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search for office coordinator roles in Virginia without sorting through positions that don't offer sponsorship. You can narrow results by location, such as Northern Virginia or Richmond, and review employer sponsorship history. This is particularly useful for office coordinator candidates who need confirmed sponsorship rather than guessing from a general job listing.
Are there state-specific considerations for office coordinator sponsorship jobs in Virginia?
Virginia's concentration of federal contractors means many office coordinator roles require or prefer security clearance eligibility, which can affect international candidates who are not yet permanent residents. Northern Virginia employers also tend to benchmark compensation against the D.C. metro prevailing wage determinations filed with the Department of Labor. Candidates should confirm that an employer's sponsorship history covers administrative roles specifically, not only technical or engineering positions.
What is the prevailing wage for sponsored office coordinator jobs in Virginia?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.