Office Coordinator Visa Sponsorship Jobs in Iowa
Iowa's office coordinator roles span healthcare networks like UnityPoint Health and MercyOne, insurance giants such as Principal Financial and Wellmark, and a growing professional services sector across Des Moines, Cedar Rapids, and Iowa City. Employers in these industries have sponsored work visas for administrative professionals, making Iowa a viable destination for international candidates in this field.
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Get Access To All JobsPosition Overview:
The Fellowship Program Coordinator/Administrative Services Coordinator provides operational and administrative support to the Division of Infectious Diseases’ accredited fellowship training program and to faculty in the division. The person in this role would partner with the Infectious Diseases leaders to assure the smooth function of the clinical, educational and research missions.
Key Responsibilities:
Fellowship Program Coordination:
- Manage daily operations of the fellowship program, including fellows’ schedules for clinical, educational, and research activities
- Assist Fellowship Program Directors to maintain compliance with internal and national fellowship requirements including submission of ACGME milestone reports
- Disseminate, track and analyze fellow and faculty evaluations and program reviews to assess program effectiveness
- Organize and support fellowship-related committee meetings (e.g., Research, Clinical Competency, Program Evaluation Committees)
- Coordinate all logistics and communications for fellow recruitment/interviews, program participation in the National Residency Program Match and fellow orientation
- Work with the departmental fellowship administrator to coordinate fellows’ contracts, licensure and credentialing
- Complete reports needed to maintain ACGME accreditation
- Serve as the primary contact for the Graduate Medical Education (GME) Office, attend relevant meetings and distribute subspecialty milestones to program directors and Clinical Competency Committee members
- Serve as one of the primary contacts for the Infectious Disease Society of America in communications about fellowship training
- Plan the annual graduation ceremony for fellows
Division Support:
- Assist with coordinating faculty schedules, clinical assignments, and conferences for the division
- Enter schedule changes and communicate with necessary stakeholders
- Schedule in-person and virtual meetings as requested
- Support the research mission by assisting research faculty or fellows to compile, route and submit documents including research proposals, budget justifications, biosketches and letters of support
- Perform administrative tasks to support researchers in the division
- Assist with patient care activities such as patient scheduling, clinic material preparation, and processing faxes
Human Resources & Financial Management:
- Utilize knowledge of HR policies to ensure adherence within the division
- Assist with processing purchasing requests for supplies and equipment
- Assist with coordinating travel arrangements
- Reconcile monthly p-card transactions
- Monitor accounts/expenditures and reconcile assigned accounts
Communications & Information Management:
- Assist with maintaining and updating fellowship program websites and communication channels, ensuring timely dissemination of information
Required Qualifications:
- A bachelor’s degree or an equivalent combination of education and experience
- Six months of related experience
- A commitment to providing exceptional administrative support in a healthcare setting
- Strong organizational skills with the ability to manage multiple tasks and priorities effectively
- Excellent communication and interpersonal skills, with a focus on collaboration
- Experience using Microsoft Office products
- Ability to occasionally work outside of normal office hours as needed
Desirable Qualifications:
- Experience with Graduate Medical Education (GME)
- Experience working with grants
- Experience preparing reports and entering data
- Demonstrate a working proficiency and success in organizing and planning tasks processing detailed information with a high level of accuracy and meeting deadlines
- Knowledge of the University of Iowa Health Care policies and procedures
Position and Application Details
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact ashley-rayer@uiowa.edu.
Position Overview:
The Fellowship Program Coordinator/Administrative Services Coordinator provides operational and administrative support to the Division of Infectious Diseases’ accredited fellowship training program and to faculty in the division. The person in this role would partner with the Infectious Diseases leaders to assure the smooth function of the clinical, educational and research missions.
Key Responsibilities:
Fellowship Program Coordination:
- Manage daily operations of the fellowship program, including fellows’ schedules for clinical, educational, and research activities
- Assist Fellowship Program Directors to maintain compliance with internal and national fellowship requirements including submission of ACGME milestone reports
- Disseminate, track and analyze fellow and faculty evaluations and program reviews to assess program effectiveness
- Organize and support fellowship-related committee meetings (e.g., Research, Clinical Competency, Program Evaluation Committees)
- Coordinate all logistics and communications for fellow recruitment/interviews, program participation in the National Residency Program Match and fellow orientation
- Work with the departmental fellowship administrator to coordinate fellows’ contracts, licensure and credentialing
- Complete reports needed to maintain ACGME accreditation
- Serve as the primary contact for the Graduate Medical Education (GME) Office, attend relevant meetings and distribute subspecialty milestones to program directors and Clinical Competency Committee members
- Serve as one of the primary contacts for the Infectious Disease Society of America in communications about fellowship training
- Plan the annual graduation ceremony for fellows
Division Support:
- Assist with coordinating faculty schedules, clinical assignments, and conferences for the division
- Enter schedule changes and communicate with necessary stakeholders
- Schedule in-person and virtual meetings as requested
- Support the research mission by assisting research faculty or fellows to compile, route and submit documents including research proposals, budget justifications, biosketches and letters of support
- Perform administrative tasks to support researchers in the division
- Assist with patient care activities such as patient scheduling, clinic material preparation, and processing faxes
Human Resources & Financial Management:
- Utilize knowledge of HR policies to ensure adherence within the division
- Assist with processing purchasing requests for supplies and equipment
- Assist with coordinating travel arrangements
- Reconcile monthly p-card transactions
- Monitor accounts/expenditures and reconcile assigned accounts
Communications & Information Management:
- Assist with maintaining and updating fellowship program websites and communication channels, ensuring timely dissemination of information
Required Qualifications:
- A bachelor’s degree or an equivalent combination of education and experience
- Six months of related experience
- A commitment to providing exceptional administrative support in a healthcare setting
- Strong organizational skills with the ability to manage multiple tasks and priorities effectively
- Excellent communication and interpersonal skills, with a focus on collaboration
- Experience using Microsoft Office products
- Ability to occasionally work outside of normal office hours as needed
Desirable Qualifications:
- Experience with Graduate Medical Education (GME)
- Experience working with grants
- Experience preparing reports and entering data
- Demonstrate a working proficiency and success in organizing and planning tasks processing detailed information with a high level of accuracy and meeting deadlines
- Knowledge of the University of Iowa Health Care policies and procedures
Position and Application Details
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact ashley-rayer@uiowa.edu.
Office Coordinator Job Roles in Iowa
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Search Office Coordinator Jobs in IowaOffice Coordinator Jobs in Iowa: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Iowa?
Des Moines-based employers with established HR infrastructure, including Principal Financial Group, Wellmark Blue Cross Blue Shield, and UnityPoint Health, have sponsored work visas for administrative and coordination roles. Large university systems such as the University of Iowa and Iowa State University also sponsor office coordinators through academic administrative positions, which tend to have more structured visa sponsorship processes than smaller private employers.
Which visa types are most common for office coordinator roles in Iowa?
H-1B is the most common visa for office coordinators when the role qualifies as a specialty occupation, which typically requires a degree in business administration, healthcare administration, or a closely related field. TN visas are an option for Canadian and Mexican nationals in qualifying professional categories. Some coordinators in university or nonprofit settings may also encounter J-1 sponsorship, though H-1B remains the primary pathway for most employer-sponsored placements.
Which cities in Iowa have the most office coordinator sponsorship jobs?
Des Moines concentrates the most opportunities, driven by its insurance and financial services sector along with regional healthcare employers. Cedar Rapids supports administrative hiring through its manufacturing headquarters and financial firms. Iowa City sees demand from the University of Iowa and its affiliated medical center, which regularly hires for coordination roles across academic and clinical departments. Ames similarly benefits from Iowa State University's administrative hiring activity.
How to find office coordinator visa sponsorship jobs in Iowa?
Migrate Mate is built specifically for international job seekers and filters office coordinator roles in Iowa by visa sponsorship eligibility, saving time you'd otherwise spend screening out non-sponsoring employers. The platform surfaces positions from employers in Des Moines, Cedar Rapids, and Iowa City that have a history of sponsoring administrative professionals. Filtering by role and state on Migrate Mate gives you a focused list of realistic opportunities rather than a broad, unfiltered search.
Are there state-specific considerations for office coordinator visa sponsorship in Iowa?
Iowa does not have state-level visa programs, so sponsorship depends entirely on individual employers meeting federal H-1B requirements, including prevailing wage compliance as determined by the Department of Labor. Healthcare and higher education employers in Iowa tend to have dedicated HR and legal teams experienced with sponsorship. Smaller businesses outside Des Moines may lack that infrastructure, so prioritizing mid-to-large employers in established industries improves the likelihood of finding genuine sponsorship support.
What is the prevailing wage for sponsored office coordinator jobs in Iowa?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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