Office Coordinator Visa Sponsorship Jobs in Maryland
Office coordinator visa sponsorship jobs in Maryland are concentrated in the Baltimore metro area, the Washington D.C. suburbs of Montgomery and Prince George's counties, and around federal government contractors. Major employers include Johns Hopkins Health System, University of Maryland Medical Center, Leidos, and Marriott International, which maintain sizable administrative support teams across the state.
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Description
Please be sure to submit a current resume when applying for this position
Position Summary
Performs diverse coordinating and support duties for ASTR Director. Assists in designated administrative details using initiative and sound judgment. Requires knowledge of church policy and organizational structure, a high level of technical (well developed keyboard/computer, etc.) skills, high levels of tact, friendliness and other aspects of strongly developed interpersonal skills plus proven editorial and organizational skills.
Compensation
Full-time hourly position with benefits
Remuneration: Grade 6 ($25.18 - $35.93)
Benefits
Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.
SUPERVISORS
Human Resources Associate Directors
Essential Job Functions
- Serves as Editorial Coordinator for The Journal of Adventist Archives (1 per yr) and two other department publications during all phases of the production process, proofreading final page proofs and bluelines for accuracy monthly; processing all writer payments and handles all magazine billing, working with copy editor, completes and approval of final proof, deals with designer on picture/image selection, advertisements, and magazine design/flow, troubleshooting at all phases of process, communicating with designer and printer to grant final publication approval of entire magazine, processing and prompt payment of authors, translators, printers, etc.
- Provides clerical support to supervisor as needed - which may include, routine office duties such as: answering and routing telephone calls, correspondence, filing, copying, form letters, filling orders and preparing materials for archives, organizing and updating of office files, scheduling and maintenance of daily calendar of supervisor, preparing expense reports for supervisor.
- Maintains department websites/sub-sites and assists with developing and fact-checking content, creates hyperlinks, uploads content, and makes basic design changes as needed.
- Creates/posts items on ASTR’s social media platforms in compliance with established protocols (includes fact-checking of pictures and other content before posting, etc.).
- Assists supervisor with the preparation of budget requests for ASTR cost centers.
- Monitors ASTR cost center budgets and ensures expenses are within established guidelines – which may include, conversations with staff to identify reasons for charges, accuracy of charges to accounts, and identifying if they were within established protocols and guidelines and preparing analysis/report and or recommendations for supervisor.
- Assists supervisor in the strategic planning process for ASTR
- Assists supervisor in preparation of various committee agendas/reports and serves as recording secretary for ASTR Committee, other committees and working groups.
- Processes all routine purchase order requests, language translation requests, and purchase orders.
- Leads in planning the ASTR Booth design and setup for different conferences and events each year - coordinating the conference registration, staffing, shipping process, and purchasing of supplies and giveaways.
- Responds to questions when supervisor is gone or in meetings.
- Assists supervisor in preparing reports, special projects, as requested.
- Must be a member in regular standing of the Seventh-day Adventist Church.
- Must maintain a regular and reliable attendance schedule.
- Other duties as assigned.
Qualifications
Education and Experience
- Bachelor’s (BA/BS) degree required, in a related field strongly preferred. Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
- A minimum of four years of relevant, progressive work experience are needed to gain the skills and knowledge required to perform job duties.
Knowledge Skills & Abilities
- Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
- Accurate English language usage including proficiency in spelling, grammar, punctuation, etc., and writing and proofreading skills are essential.
- Computer skills in MS Word, Excel, PowerPoint, Access and Outlook are essential; editorial aptitude, writing skills, efficiency in general office duties also required.
- Ability to perform support duties with speed and accuracy without constant supervision. Must have the ability to work under pressure and with many interruptions.
- Position requires keyboard speed with accuracy.
- Individual must exhibit ability to effectively handle confidential information/situations at all times and maintain high degree of loyalty and support for supervisor, department, General Conference and Seventh-day Adventist Church.
- Must be able to engage in concentrated activities for long periods of time.
Job Details
Description
Please be sure to submit a current resume when applying for this position
Position Summary
Performs diverse coordinating and support duties for ASTR Director. Assists in designated administrative details using initiative and sound judgment. Requires knowledge of church policy and organizational structure, a high level of technical (well developed keyboard/computer, etc.) skills, high levels of tact, friendliness and other aspects of strongly developed interpersonal skills plus proven editorial and organizational skills.
Compensation
Full-time hourly position with benefits
Remuneration: Grade 6 ($25.18 - $35.93)
Benefits
Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.
SUPERVISORS
Human Resources Associate Directors
Essential Job Functions
- Serves as Editorial Coordinator for The Journal of Adventist Archives (1 per yr) and two other department publications during all phases of the production process, proofreading final page proofs and bluelines for accuracy monthly; processing all writer payments and handles all magazine billing, working with copy editor, completes and approval of final proof, deals with designer on picture/image selection, advertisements, and magazine design/flow, troubleshooting at all phases of process, communicating with designer and printer to grant final publication approval of entire magazine, processing and prompt payment of authors, translators, printers, etc.
- Provides clerical support to supervisor as needed - which may include, routine office duties such as: answering and routing telephone calls, correspondence, filing, copying, form letters, filling orders and preparing materials for archives, organizing and updating of office files, scheduling and maintenance of daily calendar of supervisor, preparing expense reports for supervisor.
- Maintains department websites/sub-sites and assists with developing and fact-checking content, creates hyperlinks, uploads content, and makes basic design changes as needed.
- Creates/posts items on ASTR’s social media platforms in compliance with established protocols (includes fact-checking of pictures and other content before posting, etc.).
- Assists supervisor with the preparation of budget requests for ASTR cost centers.
- Monitors ASTR cost center budgets and ensures expenses are within established guidelines – which may include, conversations with staff to identify reasons for charges, accuracy of charges to accounts, and identifying if they were within established protocols and guidelines and preparing analysis/report and or recommendations for supervisor.
- Assists supervisor in the strategic planning process for ASTR
- Assists supervisor in preparation of various committee agendas/reports and serves as recording secretary for ASTR Committee, other committees and working groups.
- Processes all routine purchase order requests, language translation requests, and purchase orders.
- Leads in planning the ASTR Booth design and setup for different conferences and events each year - coordinating the conference registration, staffing, shipping process, and purchasing of supplies and giveaways.
- Responds to questions when supervisor is gone or in meetings.
- Assists supervisor in preparing reports, special projects, as requested.
- Must be a member in regular standing of the Seventh-day Adventist Church.
- Must maintain a regular and reliable attendance schedule.
- Other duties as assigned.
Qualifications
Education and Experience
- Bachelor’s (BA/BS) degree required, in a related field strongly preferred. Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
- A minimum of four years of relevant, progressive work experience are needed to gain the skills and knowledge required to perform job duties.
Knowledge Skills & Abilities
- Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
- Accurate English language usage including proficiency in spelling, grammar, punctuation, etc., and writing and proofreading skills are essential.
- Computer skills in MS Word, Excel, PowerPoint, Access and Outlook are essential; editorial aptitude, writing skills, efficiency in general office duties also required.
- Ability to perform support duties with speed and accuracy without constant supervision. Must have the ability to work under pressure and with many interruptions.
- Position requires keyboard speed with accuracy.
- Individual must exhibit ability to effectively handle confidential information/situations at all times and maintain high degree of loyalty and support for supervisor, department, General Conference and Seventh-day Adventist Church.
- Must be able to engage in concentrated activities for long periods of time.
Office Coordinator Job Roles in Maryland
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Search Office Coordinator Jobs in MarylandOffice Coordinator Jobs in Maryland: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Maryland?
Federal contractors and large healthcare systems account for most office coordinator sponsorship activity in Maryland. Employers like Leidos, Booz Allen Hamilton, Johns Hopkins Health System, University of Maryland Medical System, and Marriott International have established HR infrastructure for sponsoring administrative roles. Government-adjacent organizations and major universities in the state also sponsor office coordinators when candidates meet specialty occupation requirements under the H-1B.
Which visa types are most common for office coordinator roles in Maryland?
The H-1B is the most common visa for office coordinator roles in Maryland, though approval depends on whether the position qualifies as a specialty occupation requiring a specific bachelor's degree. Candidates already holding F-1 OPT or STEM OPT authorization are often hired first, since they reduce upfront costs for employers. TN visa eligibility is available to Canadian and Mexican nationals in qualifying administrative roles under USMCA occupational categories.
Which cities in Maryland have the most office coordinator sponsorship jobs?
Baltimore leads Maryland for office coordinator sponsorship volume, driven by its concentration of hospitals, universities, and professional services firms. Bethesda and Rockville in Montgomery County follow closely, anchored by federal contractors, biotech companies, and the National Institutes of Health campus. Annapolis and College Park also generate openings, particularly through state government agencies, the University of Maryland, and associated research organizations in the region.
How to find office coordinator visa sponsorship jobs in Maryland?
Migrate Mate filters office coordinator jobs in Maryland specifically by visa sponsorship availability, so you're not sorting through listings that won't support international candidates. The platform surfaces roles from employers in Baltimore, Bethesda, Rockville, and surrounding areas who have a track record of sponsoring. Searching on Migrate Mate saves time compared to manually screening general job boards where sponsorship status is rarely disclosed upfront.
Are there any state-specific considerations for office coordinator sponsorship in Maryland?
Maryland's proximity to federal agencies in the Washington D.C. metro means many office coordinator roles at contractors require background clearances, which can complicate or delay visa processing for non-citizens. The state's strong biotech and life sciences sector around the I-270 corridor also creates demand for office coordinators who can support research operations, where employers tend to have more established immigration sponsorship processes than smaller organizations.
What is the prevailing wage for sponsored office coordinator jobs in Maryland?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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