Office Coordinator Visa Sponsorship Jobs in Wisconsin
Office coordinator visa sponsorship jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where healthcare systems like Froedtert Health and UW Health, major manufacturers, and university operations regularly hire for administrative roles. Employers across these industries have sponsored work visas for qualified office coordinators, particularly through the H-1B visa category when roles meet specialty occupation criteria.
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Get Access To All JobsLocation: Racine, WI
Facility: Spring Street
Department: General Surgery
Schedule: Full-time | .9 | Monday, Tuesday, Thursday, Friday 7:30am-5:00pm
COMPENSATION
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
YOUR ROLE AND RESPONSIBILITIES
- Manage the full patient lifecycle by greeting visitors, handling check-in/out, and scheduling or confirming appointments.
- Secure necessary documentation, verify patient demographics, and obtain insurance authorizations or precertifications.
- Collect co-pays, deductibles, and previous balances and reconcile reports and deposits to ensure financial accuracy.
- Answer telephones, screen calls, take messages, and provide essential clerical support.
LICENSURE / CERTIFICATION / REGISTRATION Required Credential(s):
- None Required.
EDUCATION
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Location: Racine, WI
Facility: Spring Street
Department: General Surgery
Schedule: Full-time | .9 | Monday, Tuesday, Thursday, Friday 7:30am-5:00pm
COMPENSATION
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
YOUR ROLE AND RESPONSIBILITIES
- Manage the full patient lifecycle by greeting visitors, handling check-in/out, and scheduling or confirming appointments.
- Secure necessary documentation, verify patient demographics, and obtain insurance authorizations or precertifications.
- Collect co-pays, deductibles, and previous balances and reconcile reports and deposits to ensure financial accuracy.
- Answer telephones, screen calls, take messages, and provide essential clerical support.
LICENSURE / CERTIFICATION / REGISTRATION Required Credential(s):
- None Required.
EDUCATION
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Office Coordinator Job Roles in Wisconsin
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Search Office Coordinator Jobs in WisconsinOffice Coordinator Jobs in Wisconsin: Frequently Asked Questions
Which companies in Wisconsin sponsor visas for office coordinator roles?
Healthcare organizations are among the more active sponsors in Wisconsin, including UW Health in Madison and Froedtert Health in Milwaukee, which maintain large administrative workforces. Large manufacturers and logistics firms in the Milwaukee metro and Fox Valley regions also appear in Department of Labor sponsorship records. University systems, including the University of Wisconsin, periodically sponsor administrative coordinators tied to research or academic departments.
Which visa types are most common for office coordinator positions in Wisconsin?
The H-1B is the most frequently used visa for office coordinator roles in Wisconsin when the position requires a specific bachelor's degree, such as business administration or healthcare administration, and the employer can document that the degree is a standard industry requirement. TN visas are an option for Canadian and Mexican nationals in qualifying administrative categories. Some roles at nonprofits or universities may also involve J-1 visa exchange visitor status.
Which Wisconsin cities have the most office coordinator visa sponsorship opportunities?
Milwaukee has the highest concentration of sponsoring employers, driven by its healthcare, finance, and corporate headquarters base. Madison follows closely, supported by state government operations, UW Health, and a growing tech sector. Green Bay and Appleton in the Fox Valley region offer opportunities tied to manufacturing and logistics administration. Smaller markets like Racine and Kenosha, near the Illinois border, also have some employer activity given their proximity to the Chicago metro.
How to find office coordinator visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can browse office coordinator roles in Wisconsin without sorting through positions that won't support your work authorization. The platform surfaces employers who have a documented history of sponsoring administrative roles in the state, saving significant time during your search. Filtering by city, such as Milwaukee or Madison, helps narrow results to where sponsoring employers are most active.
Are there any Wisconsin-specific considerations for office coordinator sponsorship jobs?
Wisconsin employers sponsoring H-1B workers must pay the Department of Labor prevailing wage for the relevant occupation and location, which differs between Milwaukee, Madison, and smaller metros. Healthcare and university sectors in Wisconsin tend to have more structured HR processes for sponsorship, making them more predictable to work with than smaller private firms. International graduates from UW-Madison and Marquette University often enter the Wisconsin administrative job market on OPT, which can bridge the path to employer-sponsored status.
What is the prevailing wage for sponsored office coordinator jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.