Office Coordinator Visa Sponsorship Jobs in Wisconsin
Office coordinator visa sponsorship jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where healthcare systems like Froedtert Health and UW Health, major manufacturers, and university operations regularly hire for administrative roles. Employers across these industries have sponsored work visas for qualified office coordinators, particularly through the H-1B visa category when roles meet specialty occupation criteria.
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Get Access To All JobsEXECUTIVE ASSISTANT / OFFICE COORDINATOR
Location: Yorkville, Wisconsin
At Poclain Hydraulics, we manufacture high-performance hydraulic solutions that power off-highway equipment around the world. Our North American operations combine advanced manufacturing, operational excellence, and customer-focused execution to support continued growth across the industry.
We are seeking a highly professional, organized, and proactive Executive Assistant / Office Coordinator to serve as the front-facing administrative hub of our Yorkville manufacturing facility. This role is ideal for someone who thrives in a fast-paced industrial environment, enjoys supporting senior leadership, and takes pride in creating a professional and welcoming experience for employees, customers, and visitors alike.
Position Summary
The Executive Assistant / Office Coordinator serves as the professional face of the organization while providing high-level administrative support to executive and functional leadership teams. This role manages front office operations, visitor coordination, executive scheduling, travel logistics, internal communications, event support, and cross-functional administrative coordination.
Success in this role requires exceptional professionalism, discretion, adaptability, customer service orientation, and the ability to manage multiple priorities simultaneously within a dynamic manufacturing environment.
KEY RESPONSIBILITIES
Front Desk & Visitor Experience:
- Serve as the first point of contact for visitors, customers, vendors, and corporate guests
- Manage front reception operations, visitor sign-in procedures, badges, and site access
- Coordinate meeting logistics, hospitality, meals, conference rooms, and visitor schedules
- Maintain a professional and organized front office environment
- Answer and direct incoming calls and inquiries
- Support facility security and visitor compliance procedures
Executive & Leadership Support:
- Provide administrative support to leaders across HR, Sales, Operations, Quality, Logistics, and Executive Leadership
- Manage calendars, meetings, appointments, and scheduling priorities
- Prepare reports, presentations, meeting materials, and communications
- Coordinate leadership meetings including agendas, room setup, and follow-up actions
- Handle confidential and sensitive information with professionalism and discretion
Travel & Corporate Coordination:
- Coordinate domestic and international travel arrangements including flights, hotels, transportation, and itineraries
- Support visiting corporate personnel with lodging, schedules, and site logistics
- Assist with travel booking systems and administrative processes
- Quickly resolve schedule changes and travel-related issues
Events & Employee Engagement:
- Coordinate employee events, leadership meetings, celebrations, and site functions
- Support employee engagement activities and company initiatives
- Manage catering, refreshments, and event logistics
- Assist with cost-conscious hospitality and event planning
Administrative Operations:
- Maintain site calendars and internal scheduling systems
- Coordinate mail distribution, packages, office supplies, and administrative processes
- Support onboarding logistics and documentation coordination
- Maintain internal TV communications and visual messaging systems
- Assist with special projects and cross-functional administrative support
QUALIFICATIONS
Required
- High school diploma or GED
- 3+ years of experience in an administrative, executive assistant, office coordinator, or similar role
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- High level of professionalism and confidentiality
- Strong customer service mindset and interpersonal skills
Preferred
- Bachelor’s degree in Business or related field
- Experience supporting multiple senior leaders
- Manufacturing or industrial environment experience
- Experience coordinating travel and corporate events
- Familiarity with ERP systems, travel systems, or administrative platforms
CORE COMPETENCIES
- Executive Presence
- Professional Communication
- Organization & Prioritization
- Initiative & Ownership
- Adaptability
- Hospitality Mindset
- Discretion & Judgment
- Cross-Functional Collaboration
WORK ENVIRONMENT
This position is fully on-site within a manufacturing facility environment. The role regularly interacts with office personnel, operational leaders, production employees, customers, vendors, and international visitors. Occasional exposure to production and warehouse environments may occur, including noise, moving equipment, varying temperatures, and industrial conditions. Required PPE will be provided when entering designated manufacturing areas.
Occasional schedule flexibility may be required to support early morning meetings, visitors, or company events.
Physical Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.
- Prolonged periods of sitting and computer work
- Frequent standing and walking throughout office and plant areas
- Frequent verbal communication in person and by phone
- Occasional bending, reaching, kneeling, or crouching
- Ability to occasionally lift or move items up to 20 pounds
- Ability to move between departments and meeting areas throughout the day
WHY JOIN POCLAIN?
- Stable global organization with strong North American growth
- Collaborative and team-oriented culture
- Opportunity to work directly with executive leadership
- Dynamic manufacturing environment with broad business exposure
- Competitive compensation and benefits package
If you are highly organized, professional, adaptable, and enjoy supporting leaders in a fast-paced environment, we encourage you to apply.
EXECUTIVE ASSISTANT / OFFICE COORDINATOR
Location: Yorkville, Wisconsin
At Poclain Hydraulics, we manufacture high-performance hydraulic solutions that power off-highway equipment around the world. Our North American operations combine advanced manufacturing, operational excellence, and customer-focused execution to support continued growth across the industry.
We are seeking a highly professional, organized, and proactive Executive Assistant / Office Coordinator to serve as the front-facing administrative hub of our Yorkville manufacturing facility. This role is ideal for someone who thrives in a fast-paced industrial environment, enjoys supporting senior leadership, and takes pride in creating a professional and welcoming experience for employees, customers, and visitors alike.
Position Summary
The Executive Assistant / Office Coordinator serves as the professional face of the organization while providing high-level administrative support to executive and functional leadership teams. This role manages front office operations, visitor coordination, executive scheduling, travel logistics, internal communications, event support, and cross-functional administrative coordination.
Success in this role requires exceptional professionalism, discretion, adaptability, customer service orientation, and the ability to manage multiple priorities simultaneously within a dynamic manufacturing environment.
KEY RESPONSIBILITIES
Front Desk & Visitor Experience:
- Serve as the first point of contact for visitors, customers, vendors, and corporate guests
- Manage front reception operations, visitor sign-in procedures, badges, and site access
- Coordinate meeting logistics, hospitality, meals, conference rooms, and visitor schedules
- Maintain a professional and organized front office environment
- Answer and direct incoming calls and inquiries
- Support facility security and visitor compliance procedures
Executive & Leadership Support:
- Provide administrative support to leaders across HR, Sales, Operations, Quality, Logistics, and Executive Leadership
- Manage calendars, meetings, appointments, and scheduling priorities
- Prepare reports, presentations, meeting materials, and communications
- Coordinate leadership meetings including agendas, room setup, and follow-up actions
- Handle confidential and sensitive information with professionalism and discretion
Travel & Corporate Coordination:
- Coordinate domestic and international travel arrangements including flights, hotels, transportation, and itineraries
- Support visiting corporate personnel with lodging, schedules, and site logistics
- Assist with travel booking systems and administrative processes
- Quickly resolve schedule changes and travel-related issues
Events & Employee Engagement:
- Coordinate employee events, leadership meetings, celebrations, and site functions
- Support employee engagement activities and company initiatives
- Manage catering, refreshments, and event logistics
- Assist with cost-conscious hospitality and event planning
Administrative Operations:
- Maintain site calendars and internal scheduling systems
- Coordinate mail distribution, packages, office supplies, and administrative processes
- Support onboarding logistics and documentation coordination
- Maintain internal TV communications and visual messaging systems
- Assist with special projects and cross-functional administrative support
QUALIFICATIONS
Required
- High school diploma or GED
- 3+ years of experience in an administrative, executive assistant, office coordinator, or similar role
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- High level of professionalism and confidentiality
- Strong customer service mindset and interpersonal skills
Preferred
- Bachelor’s degree in Business or related field
- Experience supporting multiple senior leaders
- Manufacturing or industrial environment experience
- Experience coordinating travel and corporate events
- Familiarity with ERP systems, travel systems, or administrative platforms
CORE COMPETENCIES
- Executive Presence
- Professional Communication
- Organization & Prioritization
- Initiative & Ownership
- Adaptability
- Hospitality Mindset
- Discretion & Judgment
- Cross-Functional Collaboration
WORK ENVIRONMENT
This position is fully on-site within a manufacturing facility environment. The role regularly interacts with office personnel, operational leaders, production employees, customers, vendors, and international visitors. Occasional exposure to production and warehouse environments may occur, including noise, moving equipment, varying temperatures, and industrial conditions. Required PPE will be provided when entering designated manufacturing areas.
Occasional schedule flexibility may be required to support early morning meetings, visitors, or company events.
Physical Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.
- Prolonged periods of sitting and computer work
- Frequent standing and walking throughout office and plant areas
- Frequent verbal communication in person and by phone
- Occasional bending, reaching, kneeling, or crouching
- Ability to occasionally lift or move items up to 20 pounds
- Ability to move between departments and meeting areas throughout the day
WHY JOIN POCLAIN?
- Stable global organization with strong North American growth
- Collaborative and team-oriented culture
- Opportunity to work directly with executive leadership
- Dynamic manufacturing environment with broad business exposure
- Competitive compensation and benefits package
If you are highly organized, professional, adaptable, and enjoy supporting leaders in a fast-paced environment, we encourage you to apply.
Office Coordinator Job Roles in Wisconsin
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Search Office Coordinator Jobs in WisconsinOffice Coordinator Jobs in Wisconsin: Frequently Asked Questions
Which companies in Wisconsin sponsor visas for office coordinator roles?
Healthcare organizations are among the more active sponsors in Wisconsin, including UW Health in Madison and Froedtert Health in Milwaukee, which maintain large administrative workforces. Large manufacturers and logistics firms in the Milwaukee metro and Fox Valley regions also appear in Department of Labor sponsorship records. University systems, including the University of Wisconsin, periodically sponsor administrative coordinators tied to research or academic departments.
Which visa types are most common for office coordinator positions in Wisconsin?
The H-1B is the most frequently used visa for office coordinator roles in Wisconsin when the position requires a specific bachelor's degree, such as business administration or healthcare administration, and the employer can document that the degree is a standard industry requirement. TN visas are an option for Canadian and Mexican nationals in qualifying administrative categories. Some roles at nonprofits or universities may also involve J-1 visa exchange visitor status.
Which Wisconsin cities have the most office coordinator visa sponsorship opportunities?
Milwaukee has the highest concentration of sponsoring employers, driven by its healthcare, finance, and corporate headquarters base. Madison follows closely, supported by state government operations, UW Health, and a growing tech sector. Green Bay and Appleton in the Fox Valley region offer opportunities tied to manufacturing and logistics administration. Smaller markets like Racine and Kenosha, near the Illinois border, also have some employer activity given their proximity to the Chicago metro.
How to find office coordinator visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can browse office coordinator roles in Wisconsin without sorting through positions that won't support your work authorization. The platform surfaces employers who have a documented history of sponsoring administrative roles in the state, saving significant time during your search. Filtering by city, such as Milwaukee or Madison, helps narrow results to where sponsoring employers are most active.
Are there any Wisconsin-specific considerations for office coordinator sponsorship jobs?
Wisconsin employers sponsoring H-1B workers must pay the Department of Labor prevailing wage for the relevant occupation and location, which differs between Milwaukee, Madison, and smaller metros. Healthcare and university sectors in Wisconsin tend to have more structured HR processes for sponsorship, making them more predictable to work with than smaller private firms. International graduates from UW-Madison and Marquette University often enter the Wisconsin administrative job market on OPT, which can bridge the path to employer-sponsored status.
What is the prevailing wage for sponsored office coordinator jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.