Office Coordinator Visa Sponsorship Jobs in Wisconsin
Office coordinator visa sponsorship jobs in Wisconsin are concentrated in Milwaukee, Madison, and Green Bay, where healthcare systems like Froedtert Health and UW Health, major manufacturers, and university operations regularly hire for administrative roles. Employers across these industries have sponsored work visas for qualified office coordinators, particularly through the H-1B category when roles meet specialty occupation criteria.
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Get Access To All JobsField Support Specialist
Location: Madison, WI
Hourly Rate: $20 per hour + $2,000 Annual Bonus Potential
Support Operations. Drive Excellence. Grow Your Career.
Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This role is perfect for someone who thrives in a fast-paced environment and enjoys managing administrative tasks that keep the business running smoothly.
Why You’ll Love This Role:
- Competitive Pay & Weekly Paychecks: Reliable compensation you can count on
- Quarterly Bonuses & Profit Sharing: Additional earning potential
- Comprehensive Benefits: Health, dental, vision, and life insurance
- Retirement Planning: 401(k) savings plan with company matching
- Employee Discounts: Access to hundreds of nationwide vendor discounts
- Recognition & Rewards: Be celebrated through our awards and recognition programs
- Career Advancement: Opportunities to grow within a supportive organization
- Training & Mentorship: Benefit from structured onboarding and ongoing development
Key Responsibilities:
- Assist with billing, payroll, and medical records processes
- Maintain confidentiality of client, patient, caregiver, and team member information
- Ensure compliance with HIPAA and regulatory requirements
- Provide excellent customer service to visitors, clients, and team members
- Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence
- Support onboarding and credentialing of external staff
- Perform other duties as assigned
Qualifications:
- High school diploma or equivalent required
- Minimum 1 year of administrative experience, including typing skills
- Proficiency in Microsoft Office and ability to learn new systems quickly
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to multitask effectively while maintaining attention to detail
- Note: This is an office-based position
Be the Backbone of Office Operations
If you're ready to make a meaningful impact by supporting essential business functions and ensuring operational excellence, we’d love to hear from you.
Apply today and join a team that values your dedication and organizational skills.
Maxim Benefits:
Health and Wellness
Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security:
Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits:
Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Field Support Specialist
Location: Madison, WI
Hourly Rate: $20 per hour + $2,000 Annual Bonus Potential
Support Operations. Drive Excellence. Grow Your Career.
Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This role is perfect for someone who thrives in a fast-paced environment and enjoys managing administrative tasks that keep the business running smoothly.
Why You’ll Love This Role:
- Competitive Pay & Weekly Paychecks: Reliable compensation you can count on
- Quarterly Bonuses & Profit Sharing: Additional earning potential
- Comprehensive Benefits: Health, dental, vision, and life insurance
- Retirement Planning: 401(k) savings plan with company matching
- Employee Discounts: Access to hundreds of nationwide vendor discounts
- Recognition & Rewards: Be celebrated through our awards and recognition programs
- Career Advancement: Opportunities to grow within a supportive organization
- Training & Mentorship: Benefit from structured onboarding and ongoing development
Key Responsibilities:
- Assist with billing, payroll, and medical records processes
- Maintain confidentiality of client, patient, caregiver, and team member information
- Ensure compliance with HIPAA and regulatory requirements
- Provide excellent customer service to visitors, clients, and team members
- Manage office administrative tasks, including supply ordering, answering calls, and handling correspondence
- Support onboarding and credentialing of external staff
- Perform other duties as assigned
Qualifications:
- High school diploma or equivalent required
- Minimum 1 year of administrative experience, including typing skills
- Proficiency in Microsoft Office and ability to learn new systems quickly
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to multitask effectively while maintaining attention to detail
- Note: This is an office-based position
Be the Backbone of Office Operations
If you're ready to make a meaningful impact by supporting essential business functions and ensuring operational excellence, we’d love to hear from you.
Apply today and join a team that values your dedication and organizational skills.
Maxim Benefits:
Health and Wellness
Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security:
Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits:
Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Office Coordinator Job Roles in Wisconsin
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Search Office Coordinator Jobs in WisconsinOffice Coordinator Jobs in Wisconsin: Frequently Asked Questions
Which companies in Wisconsin sponsor visas for office coordinator roles?
Healthcare organizations are among the more active sponsors in Wisconsin, including UW Health in Madison and Froedtert Health in Milwaukee, which maintain large administrative workforces. Large manufacturers and logistics firms in the Milwaukee metro and Fox Valley regions also appear in Department of Labor sponsorship records. University systems, including the University of Wisconsin, periodically sponsor administrative coordinators tied to research or academic departments.
Which visa types are most common for office coordinator positions in Wisconsin?
The H-1B is the most frequently used visa for office coordinator roles in Wisconsin when the position requires a specific bachelor's degree, such as business administration or healthcare administration, and the employer can document that the degree is a standard industry requirement. TN visas are an option for Canadian and Mexican nationals in qualifying administrative categories. Some roles at nonprofits or universities may also involve J-1 exchange visitor status.
Which Wisconsin cities have the most office coordinator visa sponsorship opportunities?
Milwaukee has the highest concentration of sponsoring employers, driven by its healthcare, finance, and corporate headquarters base. Madison follows closely, supported by state government operations, UW Health, and a growing tech sector. Green Bay and Appleton in the Fox Valley region offer opportunities tied to manufacturing and logistics administration. Smaller markets like Racine and Kenosha, near the Illinois border, also have some employer activity given their proximity to the Chicago metro.
How to find office coordinator visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can browse office coordinator roles in Wisconsin without sorting through positions that won't support your work authorization. The platform surfaces employers who have a documented history of sponsoring administrative roles in the state, saving significant time during your search. Filtering by city, such as Milwaukee or Madison, helps narrow results to where sponsoring employers are most active.
Are there any Wisconsin-specific considerations for office coordinator sponsorship jobs?
Wisconsin employers sponsoring H-1B workers must pay the Department of Labor prevailing wage for the relevant occupation and location, which differs between Milwaukee, Madison, and smaller metros. Healthcare and university sectors in Wisconsin tend to have more structured HR processes for sponsorship, making them more predictable to work with than smaller private firms. International graduates from UW-Madison and Marquette University often enter the Wisconsin administrative job market on OPT, which can bridge the path to employer-sponsored status.
What is the prevailing wage for sponsored office coordinator jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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