Office Coordinator Visa Sponsorship Jobs in Florida

Title: HR & Office Coordinator

Location: Miami, Florida (Fully Onsite)

Job Description

We're looking for an HR & Office Coordinator to join our team! This role is perfect for someone who’s eager to learn, grow, and take on diverse responsibilities across HR and office operations. In our fast-paced startup environment, adaptability and problem-solving are key—you’ll play a crucial role in ensuring smooth day-to-day business functions while also helping to shape our company culture. If you're a proactive, detail-oriented team player who enjoys wearing multiple hats and taking on new challenges, this role is for you!

What You’ll Do:

Human Resources Support:

• Assist with recruitment, including job postings, resume screening, and interview coordination.
• Support onboarding and offboarding to ensure a seamless employee experience.
• Maintain employee records, manage benefits administration, and ensure compliance with labor laws.
• Oversee employee relations, including conflict resolution and disciplinary actions.
• Drive learning and development initiatives by working on programs for training and job performance improvement.
• Track and manage personnel expenses within the HR budget, ensuring accuracy and alignment with financial targets.
• Provide basic HR support and address employee inquiries.

Office Operations and Strategy:

• Manage procurement tasks, including setting up vendors, processing purchase orders, and maintaining vendor relationships.
• Manage customer account setup in SAP, including pricing updates and sales order processing, to ensure accurate and timely execution.
• Manage tax submissions and export documentation, ensuring compliance with reporting requirements and proper tracking of product allocations and donations.
• Oversee general office upkeep to ensure a functional and efficient workspace.
• Monitor and manage the budget for your designated area, ensuring cost efficiency and alignment with company goals.
• Support strategic initiatives by assisting in the creation of presentations and following up on key tasks.
• Handle a variety of ad hoc projects and tasks across the organization, serving as a versatile and proactive team member.

Who you are:

• You thrive in a fast-paced, dynamic environment and are comfortable wearing multiple hats in a growing, startup-like setting.
• You are highly organized, detail-oriented, and can juggle multiple tasks effectively.
• You have excellent communication and interpersonal skills, with the ability to work across various teams.
• You are proactive, resourceful, and can take initiative without constant direction.
• You have strong problem-solving skills and can adapt to changing priorities.
• You are passionate about fostering a positive workplace culture and supporting both employees and business goals.
• Comfortable handling confidential information with professionalism.
• Proficient in Microsoft Office and open to learning new systems.

Desired Capabilities/Characteristic

Required Skills/Abilities:

• Strong analytical and creative problem-solving abilities.
• Excellent communication skills with a knack for adapting messages to diverse audiences.
• High integrity with a commitment to compliance and ethical standards.
• Effective multitasking and project management in dynamic environments.
• Basic HR operations knowledge (analytics, compensation, HRIT, HR Ops) with a strategic mindset.
• Proficiency in office administration including budget management and vendor procurement.
• Experience with SAP or similar ERP systems a strong plus.

Education and Experience:

• Bachelor’s degree or 5+ years of HR experience.
• Experience in manufacturing, craft beer, wine, or restaurant industry preferred.
• HR certifications (PHR/SPHR) are a plus.
• Proficient in Microsoft Office and HR systems.
• Skilled in employee relations, EEO, benefits administration, and performance management.
• Experienced with investigations, hourly employee management, and succession planning.
• Strong data analysis skills for HR metrics.