Office Coordinator Visa Sponsorship Jobs in Florida
Florida's office coordinator jobs span healthcare networks like AdventHealth and HCA Healthcare, corporate headquarters in Miami and Tampa, and a growing tech sector in Orlando. International candidates with administrative expertise can find H-1B visa and TN visa sponsorship opportunities across these industries, particularly in Southeast Florida's dense concentration of multinational firms.
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Get Access To All JobsJob Title: Medical Staff and Office Coordinator
Division: Corporate
Status: Full-Time
Reports To: Director of Human Resources
Last Updated: October 2026
General Summary:
The Medical Staff and Office Coordinator is an integral member of the Pioneer medical staff support team. The Medical Staff and Office Coordinator is responsible to provide quality and consistent support to the medical staff members consisting of the timely tracking and management of the expirables and recredentialing processes. The Medical Staff and Office Coordinator will also perform a variety of office administrative tasks.
Essential Duties and Responsibilities:
Office Administrative Responsibilities:
- Answer incoming calls, take detailed and accurate messages, and ensure calls and messages are directed to the appropriate individuals.
- Retrieve office mail daily, sort incoming correspondence, and distribute, forward, or scan documents to the appropriate individuals or teams.
- Receive and distribute packages delivered to the office.
- Receive, scan, and provide documents delivered to the office to the appropriate internal contacts.
- Monitor incoming faxes throughout the day and promptly forward documents to the appropriate individuals or teams.
- Coordinate with the Finance team to order and replenish office supplies as needed.
- Follow the Office Maintenance Checklist to ensure office supplies, company-provided snacks, and common areas are adequately stocked, organized, and maintained to support a professional and welcoming office environment.
Medical Staff Support Responsibilities:
- Process death certificates received via fax, ensuring they are promptly routed to the appropriate medical staff member for signature and returned to the requesting funeral home or agency within the required 72-hour deadline.
- Monitor and coordinate medical staff reappointments, ensuring timely completion and compliance with Medical Staff Bylaws, Rules and Regulations, applicable policies and procedures, and delegated contracts.
- Coordinate with medical staff members and the Central Verification Office (CVO) to facilitate the reappointment process and ensure required documentation is submitted accurately and promptly.
- Maintain and utilize the credentialing database to support efficient operations, including conducting queries and generating reports and documents as needed.
- Manage and track expirable credentials and certifications, including medical licenses, DEA registrations, BLS certifications, and ACLS certifications, following up with medical staff members to ensure timely renewal and compliance.
- Maintain and update medical staff records and information in the Medical Staff Database to ensure accuracy and completeness.
- Collaborate with the Pioneer HR and Credentialing teams to provide backup support for credentialing, onboarding, and medical staff transitions as needed.
- Perform other related duties and responsibilities as assigned.
Knowledge, Skills, and/or Abilities Required:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Maintain a professional appearance, assisting staff, welcoming guests and/or patients visiting the corporate office.
- Proficient in Microsoft Office applications including, but not limited to, Excel, PowerPoint, and Outlook.
- Strong analytical, quantitative, and problem-solving skills.
- Ability to organize and manage multiple projects simultaneously.
- Ability to work with data that is of a sensitive and confidential nature and maintain HIPAA compliance.
- Self-Management: Effectively manage time, conflicting priorities, self, stress, and professional development.
- Excellent interpersonal skills with the ability to communicate effectively both verbally and in writing.
- Ability to interact professionally with all levels of clinical and administrative staff.
Education/Vocational/Previous Experience Recommendations:
- Bachelor’s degree preferred
- 2+ years prior experience working in an administrative support role
Working Conditions:
- This is an in-office position.
- Extended time sitting and/or standing.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
Experience:
- Management Experience: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Pioneer Medical Group is an Equal Opportunity Employer.
Job Title: Medical Staff and Office Coordinator
Division: Corporate
Status: Full-Time
Reports To: Director of Human Resources
Last Updated: October 2026
General Summary:
The Medical Staff and Office Coordinator is an integral member of the Pioneer medical staff support team. The Medical Staff and Office Coordinator is responsible to provide quality and consistent support to the medical staff members consisting of the timely tracking and management of the expirables and recredentialing processes. The Medical Staff and Office Coordinator will also perform a variety of office administrative tasks.
Essential Duties and Responsibilities:
Office Administrative Responsibilities:
- Answer incoming calls, take detailed and accurate messages, and ensure calls and messages are directed to the appropriate individuals.
- Retrieve office mail daily, sort incoming correspondence, and distribute, forward, or scan documents to the appropriate individuals or teams.
- Receive and distribute packages delivered to the office.
- Receive, scan, and provide documents delivered to the office to the appropriate internal contacts.
- Monitor incoming faxes throughout the day and promptly forward documents to the appropriate individuals or teams.
- Coordinate with the Finance team to order and replenish office supplies as needed.
- Follow the Office Maintenance Checklist to ensure office supplies, company-provided snacks, and common areas are adequately stocked, organized, and maintained to support a professional and welcoming office environment.
Medical Staff Support Responsibilities:
- Process death certificates received via fax, ensuring they are promptly routed to the appropriate medical staff member for signature and returned to the requesting funeral home or agency within the required 72-hour deadline.
- Monitor and coordinate medical staff reappointments, ensuring timely completion and compliance with Medical Staff Bylaws, Rules and Regulations, applicable policies and procedures, and delegated contracts.
- Coordinate with medical staff members and the Central Verification Office (CVO) to facilitate the reappointment process and ensure required documentation is submitted accurately and promptly.
- Maintain and utilize the credentialing database to support efficient operations, including conducting queries and generating reports and documents as needed.
- Manage and track expirable credentials and certifications, including medical licenses, DEA registrations, BLS certifications, and ACLS certifications, following up with medical staff members to ensure timely renewal and compliance.
- Maintain and update medical staff records and information in the Medical Staff Database to ensure accuracy and completeness.
- Collaborate with the Pioneer HR and Credentialing teams to provide backup support for credentialing, onboarding, and medical staff transitions as needed.
- Perform other related duties and responsibilities as assigned.
Knowledge, Skills, and/or Abilities Required:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Maintain a professional appearance, assisting staff, welcoming guests and/or patients visiting the corporate office.
- Proficient in Microsoft Office applications including, but not limited to, Excel, PowerPoint, and Outlook.
- Strong analytical, quantitative, and problem-solving skills.
- Ability to organize and manage multiple projects simultaneously.
- Ability to work with data that is of a sensitive and confidential nature and maintain HIPAA compliance.
- Self-Management: Effectively manage time, conflicting priorities, self, stress, and professional development.
- Excellent interpersonal skills with the ability to communicate effectively both verbally and in writing.
- Ability to interact professionally with all levels of clinical and administrative staff.
Education/Vocational/Previous Experience Recommendations:
- Bachelor’s degree preferred
- 2+ years prior experience working in an administrative support role
Working Conditions:
- This is an in-office position.
- Extended time sitting and/or standing.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
Experience:
- Management Experience: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Pioneer Medical Group is an Equal Opportunity Employer.
Office Coordinator Job Roles in Florida
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Search Office Coordinator Jobs in FloridaOffice Coordinator Jobs in Florida: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Florida?
Multinational firms with large Florida footprints are the most active sponsors for office coordinator roles. These include healthcare systems like AdventHealth, HCA Healthcare, and Nicklaus Children's Hospital, as well as financial services firms concentrated in Miami's Brickell district. Technology companies in Orlando's growing corridor and hospitality groups headquartered in South Florida also file sponsorship petitions for experienced administrative professionals.
Which visa types are most common for office coordinator roles in Florida?
The H-1B is the most common visa for office coordinators in Florida, but the role must qualify as a specialty occupation requiring a bachelor's degree in a specific field, such as business administration or healthcare administration. Canadian and Mexican citizens may qualify for TN status under the NAFTA/USMCA administrative category. Australians with a qualifying degree can explore the E-3 visa. Each pathway requires the employer to initiate sponsorship.
Which cities in Florida have the most office coordinator sponsorship jobs?
Miami leads Florida for office coordinator sponsorship activity, driven by its concentration of international corporations, financial services firms, and Latin American regional headquarters. Tampa is a strong second, with healthcare systems and financial institutions both active. Orlando's expanding technology and hospitality sectors also generate openings. Jacksonville, while smaller, sees consistent demand through its healthcare and logistics employers.
How to find office coordinator visa sponsorship jobs in Florida?
Migrate Mate filters office coordinator roles in Florida specifically to employers with a documented history of visa sponsorship, saving you the step of vetting each posting manually. Because sponsorship for administrative roles depends heavily on the employer's size and international footprint, narrowing your search to Florida's healthcare networks, multinational corporations, and tech firms gives you the strongest starting point. Migrate Mate's filters let you do exactly that.
Are there state-specific considerations for office coordinator sponsorship in Florida?
Florida has no state income tax, which affects prevailing wage calculations used in Labor Condition Applications, though DOL wage data for office coordinators in Florida reflects local market rates by metropolitan area. Florida's large healthcare sector means many sponsoring employers are hospital systems subject to cap-exempt H-1B filing, which allows petitions to be filed year-round outside the annual lottery. Candidates with healthcare administration backgrounds may find this pathway more accessible.
What is the prevailing wage for sponsored office coordinator jobs in Florida?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.