Office Coordinator Visa Sponsorship Jobs in Missouri
Office coordinator visa sponsorship jobs in Missouri are concentrated in St. Louis and Kansas City, where healthcare networks like BJC HealthCare and SSM Health, financial firms, and logistics companies regularly hire administrative professionals. Universities and large corporate headquarters across both metros also generate steady demand for organized, bilingual, or internationally experienced office coordinators.
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Get Access To All JobsLocation
ST. LOUIS, MO 63108
Scheduled Hours
40
Position Summary
Directs office functions, provides supervision to secretarial and/or administrative staff, performs specialized and/or technical duties with minimum supervision and serves as liaison between division and department business staff through sound business and optimal staffing practices.
Job Description
Primary Duties & Responsibilities:
- Supervises all administrative functions of the Division including facilitating the creation and implementation of policies, procedures and office practices.
- Interviews potential individuals for staff vacancies within the Division. Resolves personnel issues such as employee complaints and conflicts and handles necessary terminations. Assists with issues regarding benefits.
- Supervises, trains, provides input on job responsibilities and provides direction to staff. Works with physicians for annual review and evaluation of staff.
- Approves and submits time sheets to payroll.
- Acts as purchasing liaison with the business office. Reviews charges and directs to appropriate accounts. Maintains procurement card for Division and reconciles all charges to appropriate accounts.
- Conducts regular staff meetings and attends Division faculty meeting.
- Acts as liaison between patients, physicians and staff, providing routine information to patient inquiries as well as handling and protecting confidential patient information.
- Acts as Residency Coordinator for Fellowship program. Maintains policies and procedures, call schedule, duty hours, surgical logs, evaluations and files for each of the Department residents as well as for the Program in general.
- Oversees and facilitates with business office, the marketing needs of the Division.
- Maintains established departmental and university policies, procedures and objectives, including regulatory records for license, reports, and notifications as necessary.
- Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows up with housekeeping on the completion of tasks.
- Coordinates Division Chief’s and staff physicians’ clinical activities, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
- Administers/prepares reports, minutes, Division Chief’s correspondence and manuscripts, Research Management System (RMS), lectures and administrative materials required for the direction of the department.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Physical Effort:
- Typically sitting at desk or table.
- Repetitive wrist, hand, or finger movement.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Associate degree or combination of education and experience may substitute for minimum education.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
University/Medical Environment (2 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Financial Systems, Office Equipment, Organizing, Supervision, Word Processing, Workday Software
Grade
G09
Salary Range
$45,600.00 - $75,300.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
ST. LOUIS, MO 63108
Scheduled Hours
40
Position Summary
Directs office functions, provides supervision to secretarial and/or administrative staff, performs specialized and/or technical duties with minimum supervision and serves as liaison between division and department business staff through sound business and optimal staffing practices.
Job Description
Primary Duties & Responsibilities:
- Supervises all administrative functions of the Division including facilitating the creation and implementation of policies, procedures and office practices.
- Interviews potential individuals for staff vacancies within the Division. Resolves personnel issues such as employee complaints and conflicts and handles necessary terminations. Assists with issues regarding benefits.
- Supervises, trains, provides input on job responsibilities and provides direction to staff. Works with physicians for annual review and evaluation of staff.
- Approves and submits time sheets to payroll.
- Acts as purchasing liaison with the business office. Reviews charges and directs to appropriate accounts. Maintains procurement card for Division and reconciles all charges to appropriate accounts.
- Conducts regular staff meetings and attends Division faculty meeting.
- Acts as liaison between patients, physicians and staff, providing routine information to patient inquiries as well as handling and protecting confidential patient information.
- Acts as Residency Coordinator for Fellowship program. Maintains policies and procedures, call schedule, duty hours, surgical logs, evaluations and files for each of the Department residents as well as for the Program in general.
- Oversees and facilitates with business office, the marketing needs of the Division.
- Maintains established departmental and university policies, procedures and objectives, including regulatory records for license, reports, and notifications as necessary.
- Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows up with housekeeping on the completion of tasks.
- Coordinates Division Chief’s and staff physicians’ clinical activities, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
- Administers/prepares reports, minutes, Division Chief’s correspondence and manuscripts, Research Management System (RMS), lectures and administrative materials required for the direction of the department.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions:
Normal office environment.
Physical Effort:
- Typically sitting at desk or table.
- Repetitive wrist, hand, or finger movement.
Equipment:
- Office equipment.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Associate degree or combination of education and experience may substitute for minimum education.
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
University/Medical Environment (2 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Financial Systems, Office Equipment, Organizing, Supervision, Word Processing, Workday Software
Grade
G09
Salary Range
$45,600.00 - $75,300.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Office Coordinator Job Roles in Missouri
See all Office Coordinator Jobs in Missouri
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Search Office Coordinator Jobs in MissouriOffice Coordinator Jobs in Missouri: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Missouri?
In Missouri, employers most likely to sponsor visas for office coordinators include large healthcare systems such as BJC HealthCare, Mercy Health, and SSM Health, as well as corporate offices of companies like Edward Jones, Centene, and Emerson Electric. Universities including Washington University in St. Louis and University of Missouri also hire administrative staff and have established international HR processes.
Which visa types are most common for office coordinator roles in Missouri?
The H-1B visa is the most common work visa, but office coordinator roles often face scrutiny under the specialty occupation requirement, which demands a directly related bachelor's degree. Roles that emphasize specialized functions, such as international operations coordination or compliance administration, have a stronger case. The TN visa is an option for Canadian and Mexican nationals if the role qualifies under an eligible USMCA category.
Which cities in Missouri have the most office coordinator sponsorship jobs?
St. Louis and Kansas City account for the majority of office coordinator sponsorship opportunities in Missouri. St. Louis benefits from a concentration of Fortune 500 headquarters and major healthcare systems, while Kansas City's growth in finance, technology, and logistics has expanded administrative hiring. Columbia, home to the University of Missouri, is a smaller but steady source of administrative roles within higher education.
How to find office coordinator visa sponsorship jobs in Missouri?
Migrate Mate is built specifically for international job seekers and filters office coordinator roles in Missouri by visa sponsorship availability, saving you from sorting through postings that won't support work authorization. Because sponsorship for administrative roles can be competitive, focusing your search on Missouri's healthcare, financial services, and university sectors, where sponsorship infrastructure already exists, improves your chances considerably.
Are there state-specific considerations for office coordinator visa sponsorship in Missouri?
Missouri does not impose state-level visa sponsorship requirements beyond federal law, but prevailing wage compliance under the H-1B program applies based on the St. Louis or Kansas City metropolitan area, depending on where the job is located. Office coordinator roles in Missouri's healthcare sector sometimes require specific certifications or bilingual skills that can strengthen a sponsorship case by demonstrating specialized qualifications beyond general administrative duties.
What is the prevailing wage for sponsored office coordinator jobs in Missouri?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.