Office Coordinator Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's office coordinator jobs span healthcare systems like UPMC and Penn Medicine, universities across Philadelphia and Pittsburgh, and major corporate headquarters in between. International candidates with the right qualifications can find visa-sponsored roles across these sectors, with Philadelphia and Pittsburgh offering the highest concentration of opportunities.
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Get Access To All JobsINTRODUCTION
UPMC's Healthy Families Primary Care is seeking an Office Coordinator to join their team! This full-time position will work Monday through Thursday from 7:00am to 5:00pm and Fridays from 7:00am to 2:30pm. No holidays or evenings are required and weekends would be on a voluntary basis only. This practice operates at two locations, 921 Peach Street and 3330 Peach Street, so candidates must be willing to commute between the two offices. Prior experience working in a physician practice, especially a family practice, is strongly preferred.
What Can UPMC Do for You?
- A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future
- Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program
- Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave
- Competitive pay for the work that you do
Responsibilities:
- Obtain accurate demographic, next of kin, insurance information including referrals/authorizations.
- Ensure patient scheduling is accurate.
- Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.
- Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.
- Manage front office staff in practice.
- Work closely with manager to ensure specific needs are met.
- Coordinate scheduling and staff assignments.
- Work denial work queues in conjunction with the CBO.
- Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes.
- Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads.
- Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels.
- Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff.
- Seek physician/staff feedback to ensure interactions are appropriate.
- Investigate/resolve customer complaints.
- Collaborate with manager in selecting, monitoring and evaluating front office staff.
BASIC QUALIFICATIONS
- Bachelor's Degree + 6 months of healthcare experience
- OR Associate's Degree in Health Care or Business + 1 year of healthcare experience
- OR High School Diploma + 2 years of healthcare experience
Licensure, Certifications, and Clearances:
- Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran
INTRODUCTION
UPMC's Healthy Families Primary Care is seeking an Office Coordinator to join their team! This full-time position will work Monday through Thursday from 7:00am to 5:00pm and Fridays from 7:00am to 2:30pm. No holidays or evenings are required and weekends would be on a voluntary basis only. This practice operates at two locations, 921 Peach Street and 3330 Peach Street, so candidates must be willing to commute between the two offices. Prior experience working in a physician practice, especially a family practice, is strongly preferred.
What Can UPMC Do for You?
- A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future
- Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program
- Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave
- Competitive pay for the work that you do
Responsibilities:
- Obtain accurate demographic, next of kin, insurance information including referrals/authorizations.
- Ensure patient scheduling is accurate.
- Develop and maintain a patient-centric culture, centered around patient arrival and follow up activities in line with the consumerism initiatives, if applicable.
- Monitor and meet practice specific benchmarks inclusive of point of service and scheduling (inclusive of template management for timely patient access), if applicable.
- Manage front office staff in practice.
- Work closely with manager to ensure specific needs are met.
- Coordinate scheduling and staff assignments.
- Work denial work queues in conjunction with the CBO.
- Ensure accuracy for all daily charge input, both inpatients and outpatients of CPT and diagnosis codes.
- Oversee orientation/training including cross training to ensure staff availability/coverage requirements caused by vacations, sickness, or peak loads.
- Compile departmental data on patient caseload and physician intervals to ensure appropriate staffing levels.
- Ensure a positive customer service atmosphere and interactions in office areas through ongoing training/development/monitoring of staff.
- Seek physician/staff feedback to ensure interactions are appropriate.
- Investigate/resolve customer complaints.
- Collaborate with manager in selecting, monitoring and evaluating front office staff.
BASIC QUALIFICATIONS
- Bachelor's Degree + 6 months of healthcare experience
- OR Associate's Degree in Health Care or Business + 1 year of healthcare experience
- OR High School Diploma + 2 years of healthcare experience
Licensure, Certifications, and Clearances:
- Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran
Office Coordinator Job Roles in Pennsylvania
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Search Office Coordinator Jobs in PennsylvaniaOffice Coordinator Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Pennsylvania?
Healthcare systems are among the most active sponsors in Pennsylvania, with UPMC, Penn Medicine, and Jefferson Health regularly hiring administrative and coordination staff. Large universities including the University of Pennsylvania, Carnegie Mellon, and Penn State also sponsor office coordinator roles. Corporate employers in Philadelphia's financial and professional services sector and Pittsburgh's technology corridor round out the primary sponsoring employers in the state.
Which visa types are most common for office coordinator roles in Pennsylvania?
The H-1B visa is the most common visa for office coordinator positions, provided the role is structured as a specialty occupation requiring at least a bachelor's degree in a relevant field such as business administration or healthcare administration. Some university and nonprofit employers qualify as cap-exempt H-1B sponsors, which can be an advantage. Candidates from Australia may consider the E-3 visa, and Canadian and Mexican nationals may qualify under the TN visa in relevant administrative categories.
Which cities in Pennsylvania have the most office coordinator sponsorship jobs?
Philadelphia has the highest concentration of sponsored office coordinator roles, driven by its dense cluster of hospitals, universities, and corporate headquarters. Pittsburgh follows closely, with strong demand from healthcare networks, universities, and technology employers. Harrisburg, as the state capital, offers opportunities within government-affiliated organizations and healthcare administration. Smaller markets like Allentown and Reading have fewer sponsored roles but occasional openings through regional healthcare and manufacturing employers.
How to find office coordinator visa sponsorship jobs in Pennsylvania?
Migrate Mate filters office coordinator roles in Pennsylvania specifically by visa sponsorship, so you're not sorting through listings that won't support work authorization. The platform surfaces roles from healthcare systems, universities, and corporate employers across Philadelphia, Pittsburgh, and other Pennsylvania markets. Searching by role and state on Migrate Mate saves time compared to manually vetting each posting for sponsorship eligibility.
Are there any Pennsylvania-specific considerations for office coordinator visa sponsorship?
Pennsylvania's large academic medical center ecosystem, particularly through UPMC and Penn Medicine affiliates, means many office coordinator roles sit within organizations experienced in H-1B sponsorship. Cap-exempt status at universities and nonprofit hospitals can make sponsorship more accessible outside the standard lottery cycle. Employers must pay the prevailing wage for the role's location and occupation code, which varies between Philadelphia metro rates and those in smaller Pennsylvania markets.
What is the prevailing wage for sponsored office coordinator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.