Office Coordinator Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's office coordinator jobs span healthcare systems like UPMC and Penn Medicine, universities across Philadelphia and Pittsburgh, and major corporate headquarters in between. International candidates with the right qualifications can find visa-sponsored roles across these sectors, with Philadelphia and Pittsburgh offering the highest concentration of opportunities.
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Get Access To All JobsJob no: 504088
Work type: Nonexempt Staff Full-time
Location: Partial Remote, Bethlehem
Categories: Administrative Services
Lehigh University's Community Service Office (CSO) connects students with meaningful civic engagement across the Lehigh Valley. If you're someone who finds satisfaction in keeping operations running smoothly so that others can focus on making a difference, this Coordinator role places you at the center of that work. Reporting within the Student Affairs division, you'll provide the administrative backbone for a busy office overseeing tutoring, outdoor education, and community school partnerships.
Position Number: S73600
This position is a Grade: 7 - 37.5 with an approximate salary range of $37,190-$44,640 and is subject to change based on experience, skills and qualifications.
What You'll Be Doing
- Monitoring, reconciling, and reporting on CSO budget accounts using Banner/Desktop Finance, including monthly updates to the Assistant Dean/Director
- Acting as fiscal agent for Lehigh's three community school partnership sites, processing monthly grant payments from United Way of the Greater Lehigh Valley and managing additional grant funding as secured
- Directing the end-to-end hiring process for all student staff — including Graduate Assistants, America Reads/Counts tutors, and Ropes Course facilitators — across a cohort of 200+ employees
- Processing all payroll documentation (I-9s, W-4s, Direct Deposit authorizations) and approving web timesheets for 200+ work-study, wage, and volunteer student staff
- Providing comprehensive administrative support including calendar management, travel coordination, room reservations via R25, and catering contracts for the Assistant Dean/Director
- Supporting event planning and logistics for conferences, receptions, and office programs, including preparation of materials, invitations, and expense tracking
- Serving as the primary front-facing contact for the CSO, addressing walk-in, phone, and email enquiries from students, community partners, nonprofits, and Lehigh faculty and staff
- Establishing and maintaining office files and records in compliance with university record-keeping and retention policies
- Managing and regularly updating departmental websites — including text, photos, graphics, and layout — and liaising with Library and Technology Services on complex technical needs
- Identifying opportunities to integrate social media and emerging web tools into CSO program and departmental communications
What You Bring
- High School Diploma or GED
- Bachelor's Degree preferred
- Three to five years of work related experience
- Proficiency in financial record-keeping, budget tracking, and reconciliation; familiarity with Banner or similar ERP systems is an advantage
- Demonstrated ability to manage high-volume employment and payroll administration accurately and to deadline
- Strong organizational skills with the ability to manage competing priorities across multiple programs simultaneously
- Confident communicator who can engage professionally with a wide range of stakeholders, from students to community agency partners
Why Lehigh
Lehigh University offers a work environment where staff contributions are recognized as integral to student success and community impact. As a staff member you'll have access to strong retirement benefits, tuition assistance for continuing your own education, generous leave provisions, and the stability of an institution with deep roots in the Lehigh Valley. The CSO sits within a Student Affairs team that genuinely values operational excellence alongside its civic mission. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.
Special Considerations
- The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.
- This position has direct contact with minors, therefore a background check is required.
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Advertised: October 23, 2026 Eastern Daylight Time
Applications close:
Job no: 504088
Work type: Nonexempt Staff Full-time
Location: Partial Remote, Bethlehem
Categories: Administrative Services
Lehigh University's Community Service Office (CSO) connects students with meaningful civic engagement across the Lehigh Valley. If you're someone who finds satisfaction in keeping operations running smoothly so that others can focus on making a difference, this Coordinator role places you at the center of that work. Reporting within the Student Affairs division, you'll provide the administrative backbone for a busy office overseeing tutoring, outdoor education, and community school partnerships.
Position Number: S73600
This position is a Grade: 7 - 37.5 with an approximate salary range of $37,190-$44,640 and is subject to change based on experience, skills and qualifications.
What You'll Be Doing
- Monitoring, reconciling, and reporting on CSO budget accounts using Banner/Desktop Finance, including monthly updates to the Assistant Dean/Director
- Acting as fiscal agent for Lehigh's three community school partnership sites, processing monthly grant payments from United Way of the Greater Lehigh Valley and managing additional grant funding as secured
- Directing the end-to-end hiring process for all student staff — including Graduate Assistants, America Reads/Counts tutors, and Ropes Course facilitators — across a cohort of 200+ employees
- Processing all payroll documentation (I-9s, W-4s, Direct Deposit authorizations) and approving web timesheets for 200+ work-study, wage, and volunteer student staff
- Providing comprehensive administrative support including calendar management, travel coordination, room reservations via R25, and catering contracts for the Assistant Dean/Director
- Supporting event planning and logistics for conferences, receptions, and office programs, including preparation of materials, invitations, and expense tracking
- Serving as the primary front-facing contact for the CSO, addressing walk-in, phone, and email enquiries from students, community partners, nonprofits, and Lehigh faculty and staff
- Establishing and maintaining office files and records in compliance with university record-keeping and retention policies
- Managing and regularly updating departmental websites — including text, photos, graphics, and layout — and liaising with Library and Technology Services on complex technical needs
- Identifying opportunities to integrate social media and emerging web tools into CSO program and departmental communications
What You Bring
- High School Diploma or GED
- Bachelor's Degree preferred
- Three to five years of work related experience
- Proficiency in financial record-keeping, budget tracking, and reconciliation; familiarity with Banner or similar ERP systems is an advantage
- Demonstrated ability to manage high-volume employment and payroll administration accurately and to deadline
- Strong organizational skills with the ability to manage competing priorities across multiple programs simultaneously
- Confident communicator who can engage professionally with a wide range of stakeholders, from students to community agency partners
Why Lehigh
Lehigh University offers a work environment where staff contributions are recognized as integral to student success and community impact. As a staff member you'll have access to strong retirement benefits, tuition assistance for continuing your own education, generous leave provisions, and the stability of an institution with deep roots in the Lehigh Valley. The CSO sits within a Student Affairs team that genuinely values operational excellence alongside its civic mission. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.
Special Considerations
- The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.
- This position has direct contact with minors, therefore a background check is required.
Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Advertised: October 23, 2026 Eastern Daylight Time
Applications close:
Office Coordinator Job Roles in Pennsylvania
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Search Office Coordinator Jobs in PennsylvaniaOffice Coordinator Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Pennsylvania?
Healthcare systems are among the most active sponsors in Pennsylvania, with UPMC, Penn Medicine, and Jefferson Health regularly hiring administrative and coordination staff. Large universities including the University of Pennsylvania, Carnegie Mellon, and Penn State also sponsor office coordinator roles. Corporate employers in Philadelphia's financial and professional services sector and Pittsburgh's technology corridor round out the primary sponsoring employers in the state.
Which visa types are most common for office coordinator roles in Pennsylvania?
The H-1B visa is the most common visa for office coordinator positions, provided the role is structured as a specialty occupation requiring at least a bachelor's degree in a relevant field such as business administration or healthcare administration. Some university and nonprofit employers qualify as cap-exempt H-1B sponsors, which can be an advantage. Candidates from Australia may consider the E-3 visa, and Canadian and Mexican nationals may qualify under the TN visa in relevant administrative categories.
Which cities in Pennsylvania have the most office coordinator sponsorship jobs?
Philadelphia has the highest concentration of sponsored office coordinator roles, driven by its dense cluster of hospitals, universities, and corporate headquarters. Pittsburgh follows closely, with strong demand from healthcare networks, universities, and technology employers. Harrisburg, as the state capital, offers opportunities within government-affiliated organizations and healthcare administration. Smaller markets like Allentown and Reading have fewer sponsored roles but occasional openings through regional healthcare and manufacturing employers.
How to find office coordinator visa sponsorship jobs in Pennsylvania?
Migrate Mate filters office coordinator roles in Pennsylvania specifically by visa sponsorship, so you're not sorting through listings that won't support work authorization. The platform surfaces roles from healthcare systems, universities, and corporate employers across Philadelphia, Pittsburgh, and other Pennsylvania markets. Searching by role and state on Migrate Mate saves time compared to manually vetting each posting for sponsorship eligibility.
Are there any Pennsylvania-specific considerations for office coordinator visa sponsorship?
Pennsylvania's large academic medical center ecosystem, particularly through UPMC and Penn Medicine affiliates, means many office coordinator roles sit within organizations experienced in H-1B sponsorship. Cap-exempt status at universities and nonprofit hospitals can make sponsorship more accessible outside the standard lottery cycle. Employers must pay the prevailing wage for the role's location and occupation code, which varies between Philadelphia metro rates and those in smaller Pennsylvania markets.
What is the prevailing wage for sponsored office coordinator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.