Office Coordinator Visa Sponsorship Jobs in Tennessee
Tennessee's office coordinator roles are concentrated in Nashville, Memphis, and Knopolis, with major employers like HCA Healthcare, Vanderbilt University Medical Center, and FedEx driving demand. Healthcare systems, logistics firms, and universities across the state periodically sponsor international candidates for administrative and coordination roles requiring specialized organizational expertise.
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Get Access To All JobsINTRODUCTION
The Bilingual Front Office Coordinator serves as the primary point of contact for all visitors and clients of the Tennessee Language Center. This role provides essential administrative and customer service support, including managing incoming calls, emails, mail, and in‑person inquiries. Key responsibilities include processing payments, performing daily cash and credit card reconciliations, distributing communications to program staff, and assisting with general administrative tasks.
In addition to front‑office duties, this position supports daily operations by coordinating room scheduling, maintaining office supplies, assisting with event planning and execution, and serving as the liaison for building maintenance and the IPS training facility. The coordinator also plays a key role in workplace safety by acting as the office safety warden and accounting for staff and visitors during evacuations.
ROLE AND RESPONSIBILITIES
Front Desk - Reception
- Receive and distribute phone calls and email inquiries to the appropriate department.
- Greet and assist walk-in clients and visitors, processing payments for services when needed.
- Monitor staff schedule daily to coordinate program coverage by phone and in-person.
Office Management
- Oversee daily office operations, including supply inventory, ordering, workspace upkeep, and maintaining required compliance signage.
- Coordinate meeting and event logistics such as room scheduling, setup, catering, coffee service, and on-site event support.
- Serve as the primary liaison for building maintenance, IPS training facility staff, and vendors, addressing facility, storage, and weather-related issues.
- Manage office processes including postage machine oversight, employee recognition activities, and general support for a well-functioning workplace.
Administrative Support
- Process financial and administrative transactions, including daily cash audits, verifying ledgers, and managing supply orders.
- Maintain accurate data for fee waivers, collaboration programs, and performance reporting.
- Support Business Manager with tasks as assigned.
BASIC QUALIFICATIONS
- Education: High school diploma / GED
- Experience: 3+ years in an office setting working with a variety of disciplines in an administrative capacity
- Knowledge, Skills, Abilities:
- Fluency in English and Spanish; capable of facilitating and managing multicultural/multilingual activities
- Ability to work independently and without direct supervision
- Ability to multi-task, including the use of multiple databases and MS-Office suite
- Effective organizational skills
- Efficient oral and written communication skills with multiple stakeholders
- Ability to develop rapport with multicultural staff and contractors
- Commitment to quality and integrity
PREFERRED QUALIFICATIONS
- Education: Bachelor’s degree
- Experience: CPS/CAP certification
- Knowledge, Skills, Abilities:
- Demonstrated effective written and verbal communication with exceptional listening skills
- General accounting knowledge
- Ability to use available resources for problem solving and staff support
- Ability to understand and follow operating procedures, institute hierarchy, and relevant UT policies
LOCATION
Location: Nashville, TN
WORK ARRANGEMENT
The Institute for Public Service (IPS) supports a formal Alternative Work Arrangement program currently in place and more information can be provided if candidate progresses through the recruitment process.
BENEFITS
APPLICATION INSTRUCTIONS
To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before May 7, 2026.
- Resume
- Cover Letter
- List of 3 Professional References
ABOUT THE COLLEGE/DEPARTMENT/DIVISION
The UT Institute for Public Service provides outreach and assistance to all of Tennessee. Through our agencies and initiatives, we offer technical assistance, training, and consulting on a wide variety of services, including government operations, language services, local planning, law enforcement excellence, leadership training, manufacturing excellence, opioid abatement and much more.
INTRODUCTION
The Bilingual Front Office Coordinator serves as the primary point of contact for all visitors and clients of the Tennessee Language Center. This role provides essential administrative and customer service support, including managing incoming calls, emails, mail, and in‑person inquiries. Key responsibilities include processing payments, performing daily cash and credit card reconciliations, distributing communications to program staff, and assisting with general administrative tasks.
In addition to front‑office duties, this position supports daily operations by coordinating room scheduling, maintaining office supplies, assisting with event planning and execution, and serving as the liaison for building maintenance and the IPS training facility. The coordinator also plays a key role in workplace safety by acting as the office safety warden and accounting for staff and visitors during evacuations.
ROLE AND RESPONSIBILITIES
Front Desk - Reception
- Receive and distribute phone calls and email inquiries to the appropriate department.
- Greet and assist walk-in clients and visitors, processing payments for services when needed.
- Monitor staff schedule daily to coordinate program coverage by phone and in-person.
Office Management
- Oversee daily office operations, including supply inventory, ordering, workspace upkeep, and maintaining required compliance signage.
- Coordinate meeting and event logistics such as room scheduling, setup, catering, coffee service, and on-site event support.
- Serve as the primary liaison for building maintenance, IPS training facility staff, and vendors, addressing facility, storage, and weather-related issues.
- Manage office processes including postage machine oversight, employee recognition activities, and general support for a well-functioning workplace.
Administrative Support
- Process financial and administrative transactions, including daily cash audits, verifying ledgers, and managing supply orders.
- Maintain accurate data for fee waivers, collaboration programs, and performance reporting.
- Support Business Manager with tasks as assigned.
BASIC QUALIFICATIONS
- Education: High school diploma / GED
- Experience: 3+ years in an office setting working with a variety of disciplines in an administrative capacity
- Knowledge, Skills, Abilities:
- Fluency in English and Spanish; capable of facilitating and managing multicultural/multilingual activities
- Ability to work independently and without direct supervision
- Ability to multi-task, including the use of multiple databases and MS-Office suite
- Effective organizational skills
- Efficient oral and written communication skills with multiple stakeholders
- Ability to develop rapport with multicultural staff and contractors
- Commitment to quality and integrity
PREFERRED QUALIFICATIONS
- Education: Bachelor’s degree
- Experience: CPS/CAP certification
- Knowledge, Skills, Abilities:
- Demonstrated effective written and verbal communication with exceptional listening skills
- General accounting knowledge
- Ability to use available resources for problem solving and staff support
- Ability to understand and follow operating procedures, institute hierarchy, and relevant UT policies
LOCATION
Location: Nashville, TN
WORK ARRANGEMENT
The Institute for Public Service (IPS) supports a formal Alternative Work Arrangement program currently in place and more information can be provided if candidate progresses through the recruitment process.
BENEFITS
APPLICATION INSTRUCTIONS
To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before May 7, 2026.
- Resume
- Cover Letter
- List of 3 Professional References
ABOUT THE COLLEGE/DEPARTMENT/DIVISION
The UT Institute for Public Service provides outreach and assistance to all of Tennessee. Through our agencies and initiatives, we offer technical assistance, training, and consulting on a wide variety of services, including government operations, language services, local planning, law enforcement excellence, leadership training, manufacturing excellence, opioid abatement and much more.
Office Coordinator Job Roles in Tennessee
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Search Office Coordinator Jobs in TennesseeOffice Coordinator Jobs in Tennessee: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Tennessee?
Healthcare organizations are the most active sponsors in Tennessee, with HCA Healthcare, Vanderbilt University Medical Center, and Community Health Systems filing H-1B visa petitions for administrative roles. Major logistics employers like FedEx and Nissan's North American headquarters in Franklin also sponsor international workers. University systems including the University of Tennessee and Vanderbilt University sponsor coordinators in research and administrative support functions.
Which visa types are most common for office coordinator roles in Tennessee?
The H-1B is the most common visa for office coordinator roles when the position qualifies as a specialty occupation, typically requiring a bachelor's degree in business administration, healthcare administration, or a related field. Some roles at Tennessee universities may be eligible under TN visa status for Canadian and Mexican nationals. Candidates already holding OPT or STEM OPT authorization also fill many coordinator positions while employers evaluate long-term sponsorship.
Which cities in Tennessee have the most office coordinator sponsorship jobs?
Nashville leads the state by a significant margin, driven by its large healthcare sector, corporate headquarters, and growing tech presence. Memphis follows, with FedEx's global operations and a dense concentration of logistics and healthcare employers. Knoxville and Chattanooga offer smaller but active markets, particularly through the University of Tennessee system and regional hospital networks that occasionally sponsor international administrative staff.
How to find office coordinator visa sponsorship jobs in Tennessee?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify Tennessee employers actively hiring office coordinators for international candidates. Rather than sorting through thousands of general postings, you can browse roles verified for sponsorship across Nashville, Memphis, and other Tennessee markets. This is particularly useful for narrowing searches to healthcare systems, universities, and corporate offices that have established H-1B sponsorship track records in the state.
Are there state-specific considerations for office coordinators seeking visa sponsorship in Tennessee?
Tennessee's dominant healthcare industry means many office coordinator roles are tied to hospital or clinic operations, where employers are generally more experienced with H-1B sponsorship processes than smaller businesses. The Department of Labor's prevailing wage requirements apply statewide, and wages are benchmarked to the Nashville or Memphis metropolitan area depending on the work location. Candidates with healthcare administration credentials or experience in regulated environments tend to be more competitive with Tennessee employers who sponsor visas.
What is the prevailing wage for sponsored office coordinator jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.