Office Coordinator Visa Sponsorship Jobs in Minnesota
Office coordinator visa sponsorship jobs in Minnesota are concentrated in the Twin Cities metro, where large employers in healthcare, financial services, and technology maintain active administrative hiring pipelines. Organizations like Mayo Clinic, UnitedHealth Group, and Target have sponsored international workers for operational and coordination roles. Minneapolis and St. Paul offer the most consistent sponsorship activity.
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Get Access To All JobsWe are seeking an organized, detail-oriented Office Administration & Costing Coordinator to support our daily job costing and administrative operations. If you enjoy structured processes, have a strong eye for detail, and thrive in a team-oriented environment, we'd love to hear from you.
Key responsibilities:
- Manage daily and weekly job costing records, invoice verification, and administrative tasks.
- Coordinate communication between field crews, project managers, and accounting teams.
- Provide exceptional customer service by answering phone calls and emails professionally.
- Ensure payroll, billing, and reporting deadlines are met accurately and on time.
- Identify and resolve cost discrepancies and administrative issues proactively.
- Assist other departments as needed to support overall business operations.
Qualifications
- Strong attention to detail and accuracy, especially with numbers and data entry.
- Ability to work independently while collaborating effectively with a team.
- Excellent verbal and written communication skills.
- Customer-focused mindset with a professional and friendly approach.
- Comfortable performing recurring administrative and costing tasks while maintaining high accuracy.
- Flexible and willing to adjust schedules occasionally to support payroll or month-end deadlines.
- Previous administrative, accounting, bookkeeping, costing, or office support experience is preferred.
Physical Demand:
This position primarily works in a professional office environment and requires the ability to perform sedentary to light-duty work. The employee must be able to sit for extended periods while using a computer, telephone, and other standard office equipment. Frequent use of hands and fingers for typing, data entry, and handling paperwork is required. The position may occasionally require standing, walking, bending, reaching, and lifting or carrying office materials weighing up to 15 pounds. Employees must be able to communicate effectively in person, over the phone, and through electronic communication. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Benefits & Career Growth Path
- Structured Promotion Plan: Clear 6-month and 12-month competency reviews tied directly to wage increases and promotion to Production Manager.
- Comprehensive Benefits Package: Medical, Dental, and Vision insurance options.
- Retirement Plan: 401(k) with company match.
- Paid Time Off: Paid holidays and accrued vacation time.
Installed Building Solutions is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service – these aren’t just words; they represent how Installed Building Solutions does business. Whatever your needs, you can trust us to offer high-quality products and services.
Find your next career opportunity and join our team with Installed Building Solutions!
EEO Statement
IBP is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
We are seeking an organized, detail-oriented Office Administration & Costing Coordinator to support our daily job costing and administrative operations. If you enjoy structured processes, have a strong eye for detail, and thrive in a team-oriented environment, we'd love to hear from you.
Key responsibilities:
- Manage daily and weekly job costing records, invoice verification, and administrative tasks.
- Coordinate communication between field crews, project managers, and accounting teams.
- Provide exceptional customer service by answering phone calls and emails professionally.
- Ensure payroll, billing, and reporting deadlines are met accurately and on time.
- Identify and resolve cost discrepancies and administrative issues proactively.
- Assist other departments as needed to support overall business operations.
Qualifications
- Strong attention to detail and accuracy, especially with numbers and data entry.
- Ability to work independently while collaborating effectively with a team.
- Excellent verbal and written communication skills.
- Customer-focused mindset with a professional and friendly approach.
- Comfortable performing recurring administrative and costing tasks while maintaining high accuracy.
- Flexible and willing to adjust schedules occasionally to support payroll or month-end deadlines.
- Previous administrative, accounting, bookkeeping, costing, or office support experience is preferred.
Physical Demand:
This position primarily works in a professional office environment and requires the ability to perform sedentary to light-duty work. The employee must be able to sit for extended periods while using a computer, telephone, and other standard office equipment. Frequent use of hands and fingers for typing, data entry, and handling paperwork is required. The position may occasionally require standing, walking, bending, reaching, and lifting or carrying office materials weighing up to 15 pounds. Employees must be able to communicate effectively in person, over the phone, and through electronic communication. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Benefits & Career Growth Path
- Structured Promotion Plan: Clear 6-month and 12-month competency reviews tied directly to wage increases and promotion to Production Manager.
- Comprehensive Benefits Package: Medical, Dental, and Vision insurance options.
- Retirement Plan: 401(k) with company match.
- Paid Time Off: Paid holidays and accrued vacation time.
Installed Building Solutions is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent service – these aren’t just words; they represent how Installed Building Solutions does business. Whatever your needs, you can trust us to offer high-quality products and services.
Find your next career opportunity and join our team with Installed Building Solutions!
EEO Statement
IBP is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Office Coordinator Job Roles in Minnesota
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Search Office Coordinator Jobs in MinnesotaOffice Coordinator Jobs in Minnesota: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Minnesota?
Healthcare and financial services employers are the most active sponsors for office coordinator roles in Minnesota. Mayo Clinic, UnitedHealth Group, Optum, and Fairview Health Services regularly hire for administrative coordination positions and have established international sponsorship infrastructure. Large corporations headquartered in the Twin Cities, including Target and Ecolab, also sponsor office coordinators when the role meets specialty occupation criteria.
Which visa types are most common for office coordinator roles in Minnesota?
The H-1B visa is the most common visa for office coordinator roles, but only when the position requires a specific bachelor's degree in a field like business administration, healthcare administration, or a related discipline. Employers must demonstrate the role qualifies as a specialty occupation. Some coordinators in healthcare or research settings may also be sponsored through TN visas if they are Canadian or Mexican nationals in qualifying professional categories.
Which cities in Minnesota have the most office coordinator sponsorship jobs?
Minneapolis and St. Paul account for the vast majority of office coordinator sponsorship activity in Minnesota. Rochester is a secondary hub driven by Mayo Clinic's large administrative workforce. Bloomington and Eden Prairie, as suburban employment centers within the Twin Cities metro, also see sponsorship activity from corporate campuses in those areas. Rural Minnesota has very limited employer sponsorship presence for this role type.
How to find office coordinator visa sponsorship jobs in Minnesota?
Migrate Mate is designed specifically for international job seekers and filters office coordinator roles by visa sponsorship availability and U.S. state. Searching Minnesota on Migrate Mate surfaces employers who have actively sponsored or indicated willingness to sponsor for administrative and coordination roles. This is more efficient than broad job searches because listings are pre-screened for sponsorship relevance rather than requiring you to vet each employer individually.
Are there state-specific considerations for office coordinator sponsorship in Minnesota?
Minnesota's strong healthcare and financial services sectors create more sponsorship pathways for office coordinators than many comparable states, particularly for candidates with healthcare administration or business administration degrees. The Department of Labor's prevailing wage determinations for office coordinator roles in the Minneapolis metropolitan area reflect the local cost of labor and must be met by sponsoring employers. University of Minnesota graduates in business programs represent a notable pipeline into sponsored coordinator roles at Twin Cities employers.
What is the prevailing wage for sponsored office coordinator jobs in Minnesota?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.