Office Coordinator Visa Sponsorship Jobs in Washington
Office coordinator roles in Washington attract sponsorship from major employers across Seattle's tech sector, healthcare systems like Providence and UW Medicine, and the state's expanding aerospace industry. Most openings concentrate in Seattle, Bellevue, and Redmond, where large multinational companies have established HR infrastructure to support visa petitions for administrative professionals.
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Get Access To All JobsThe Opportunity
The Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcoming visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution. This role requires working onsite five days per week in our Seattle office.
Who We Are
PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.
- Field phone calls and greet visitors providing a professional and welcoming office experience
- Prepare outgoing mail; sort and distribute incoming mail
- Provide general administrative assistance to various departments
- Maintain calendars, schedule meetings, and coordinate communications
- Assist in the ordering, receiving, stocking and distribution of office supplies
- Coordinate office catering needs
- Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained
- Assist with general onboarding requirements
- Book travel arrangements
- Maintain equipment check-out
- Support internal and external in-office group events
- Special projects as needed
- Perform other duties as assigned
What You Bring
- Strong organizational and multitasking skills
- Exceptional customer service skills and professional phone manner
- Dependability and flexibility
- Confidentiality and ethical conduct
- Positive attitude
- Proficient in Microsoft Office Suite
- Experience with Database Programs preferred
- High School Diploma
- Related office experience is a plus
- Willingness to travel
What We Offer
- Hiring Base Salary Range: $52,000-$67,600 annual
- This position is eligible for time and a half overtime pay
- This is a fully onsite position based in our Seattle, WA office
The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.
In addition, PAE offers a comprehensive benefits package which includes the following:
- Employer paid health insurance (medical, dental, vision)
- Annual 401k profit sharing based on company profit for the year and account contribution
- Professional development reimbursements including state registration and professional association dues
- Employer paid commuter/parking stipend
- Cell phone stipend
- Life insurance and disability benefits
- Employee Assistance Program
- 9 paid holidays including an additional employee-selected day
- Paid time off for sick leave, family leave, community service, holidays and vacation
This information is provided per the Equal Pay Act.
Our commitment to pay equity
PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification.
What We’re Made Of
Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.
Fine Print
Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.
PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.
LI-hybrid
The Opportunity
The Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcoming visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution. This role requires working onsite five days per week in our Seattle office.
Who We Are
PAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.
- Field phone calls and greet visitors providing a professional and welcoming office experience
- Prepare outgoing mail; sort and distribute incoming mail
- Provide general administrative assistance to various departments
- Maintain calendars, schedule meetings, and coordinate communications
- Assist in the ordering, receiving, stocking and distribution of office supplies
- Coordinate office catering needs
- Coordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintained
- Assist with general onboarding requirements
- Book travel arrangements
- Maintain equipment check-out
- Support internal and external in-office group events
- Special projects as needed
- Perform other duties as assigned
What You Bring
- Strong organizational and multitasking skills
- Exceptional customer service skills and professional phone manner
- Dependability and flexibility
- Confidentiality and ethical conduct
- Positive attitude
- Proficient in Microsoft Office Suite
- Experience with Database Programs preferred
- High School Diploma
- Related office experience is a plus
- Willingness to travel
What We Offer
- Hiring Base Salary Range: $52,000-$67,600 annual
- This position is eligible for time and a half overtime pay
- This is a fully onsite position based in our Seattle, WA office
The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.
In addition, PAE offers a comprehensive benefits package which includes the following:
- Employer paid health insurance (medical, dental, vision)
- Annual 401k profit sharing based on company profit for the year and account contribution
- Professional development reimbursements including state registration and professional association dues
- Employer paid commuter/parking stipend
- Cell phone stipend
- Life insurance and disability benefits
- Employee Assistance Program
- 9 paid holidays including an additional employee-selected day
- Paid time off for sick leave, family leave, community service, holidays and vacation
This information is provided per the Equal Pay Act.
Our commitment to pay equity
PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification.
What We’re Made Of
Founded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.
Fine Print
Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.
PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.
LI-hybrid
Office Coordinator Job Roles in Washington
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Search Office Coordinator Jobs in WashingtonOffice Coordinator Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Washington?
Large technology employers in the Seattle metro area, including Amazon, Microsoft, and Salesforce, have sponsored administrative and coordination roles through the H-1B visa program. Healthcare systems such as UW Medicine and Providence Health also file petitions for office coordinators, particularly when the role requires a relevant bachelor's degree in business administration, healthcare management, or a related field.
Which visa types are most common for office coordinator roles in Washington?
The H-1B is the most commonly used visa for office coordinator positions in Washington, but only when the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Some coordinators in academic or research settings may also encounter J-1 visa exchanges. Employers in Washington's tech corridor are among the more active H-1B filers for administrative roles nationally.
Which cities in Washington have the most office coordinator sponsorship jobs?
Seattle accounts for the largest share of office coordinator sponsorship openings in Washington, driven by its concentration of multinational corporations and healthcare institutions. Bellevue and Redmond follow closely, largely due to Microsoft's campus and the surrounding tech ecosystem. Tacoma and Spokane see fewer sponsorship postings but occasionally have openings through healthcare networks and regional government contractors.
How to find office coordinator visa sponsorship jobs in Washington?
Migrate Mate is built specifically for international candidates looking for visa sponsorship roles in the United States, including office coordinator positions in Washington. You can filter by state and job category to surface employers with a track record of sponsoring administrative professionals. This is more targeted than general job searching because listings are screened for sponsorship, saving time during an often stressful job search.
Are there state-specific considerations for office coordinator sponsorship in Washington?
Washington has no state income tax, which affects total compensation comparisons but does not change federal visa requirements. The Department of Labor's prevailing wage determination for office coordinator roles in Seattle is notably higher than in most U.S. metros, reflecting the area's cost of living. Employers must certify they will pay at least the prevailing wage on the Labor Condition Application before sponsoring an H-1B.
What is the prevailing wage for sponsored office coordinator jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.