Office Coordinator Visa Sponsorship Jobs in Washington
Office coordinator roles in Washington attract sponsorship from major employers across Seattle's tech sector, healthcare systems like Providence and UW Medicine, and the state's expanding aerospace industry. Most openings concentrate in Seattle, Bellevue, and Redmond, where large multinational companies have established HR infrastructure to support visa petitions for administrative professionals.
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Get Access To All JobsAbout GenScript
Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.
Job Scope:
We are seeking a highly organized and proactive Office Coordinator to join our team at our office in Redmond, WA. As an Office Coordinator, you will play a crucial role in ensuring the efficient and smooth operation of our office environment. Your responsibilities will include providing comprehensive administrative support, managing food services, overseeing office supplies, coordinating office events, and maintaining effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, proficient in office administration tasks, and possesses excellent communication skills.
The estimated compensation is $28 - $30 per hour, with a working schedule of Monday - Friday from 8:30 AM - 5:30 PM.
Responsibilities:
- Provide administrative support in onboarding and welcoming new employees, including coordinating workspace setup, site orientation, badge access, and first-day logistics.
- Maintain and periodically review visitor policies and administrative procedures, implementing improvements to enhance efficiency and security.
- Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance.
- Manage incoming and outgoing mail and packages.
- Conduct internal transportation services between company buildings as needed.
- Efficiently track and manage office supplies to ensure availability and timely restocking.
- Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures.
- Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks.
- Coordinate travel arrangements, including booking hotels, flights, and car rentals.
- Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations.
- Provide timely support to colleagues and undertake ad hoc tasks based on business needs.
Responsibilities for Food Services:
- Develop weekly lunch menus that cater to various dietary preferences and requirements.
- Monitor and manage lunch orders, ensuring timely placement with vendors and arranging for pickup when necessary.
- Oversee lunch distribution, ensuring timely and securely delivery to employees.
- Manage daily snack bar and cafeteria supplies, ensuring consistent availability.
- Process invoices related to lunches, snacks, consumables and maintain data records.
Qualifications
- Associate's degree or high school diploma with 2+ years' work experience as an office administrator or assistant.
- Proficient in MS office and MS Excel.
- Working knowledge of office administration responsibilities, systems and procedures.
- Strong multitasking and prioritization skills.
- Ability to work independently and demonstrate a proactive, can-do attitude.
- Ability to lift boxes weighing up to 20lbs.
- Willingness to go the extra mile, including working outside typical business hours if the needs arise.
Benefits:
Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.
GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.
GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.
Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.
About GenScript
Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.
Job Scope:
We are seeking a highly organized and proactive Office Coordinator to join our team at our office in Redmond, WA. As an Office Coordinator, you will play a crucial role in ensuring the efficient and smooth operation of our office environment. Your responsibilities will include providing comprehensive administrative support, managing food services, overseeing office supplies, coordinating office events, and maintaining effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, proficient in office administration tasks, and possesses excellent communication skills.
The estimated compensation is $28 - $30 per hour, with a working schedule of Monday - Friday from 8:30 AM - 5:30 PM.
Responsibilities:
- Provide administrative support in onboarding and welcoming new employees, including coordinating workspace setup, site orientation, badge access, and first-day logistics.
- Maintain and periodically review visitor policies and administrative procedures, implementing improvements to enhance efficiency and security.
- Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance.
- Manage incoming and outgoing mail and packages.
- Conduct internal transportation services between company buildings as needed.
- Efficiently track and manage office supplies to ensure availability and timely restocking.
- Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures.
- Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks.
- Coordinate travel arrangements, including booking hotels, flights, and car rentals.
- Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations.
- Provide timely support to colleagues and undertake ad hoc tasks based on business needs.
Responsibilities for Food Services:
- Develop weekly lunch menus that cater to various dietary preferences and requirements.
- Monitor and manage lunch orders, ensuring timely placement with vendors and arranging for pickup when necessary.
- Oversee lunch distribution, ensuring timely and securely delivery to employees.
- Manage daily snack bar and cafeteria supplies, ensuring consistent availability.
- Process invoices related to lunches, snacks, consumables and maintain data records.
Qualifications
- Associate's degree or high school diploma with 2+ years' work experience as an office administrator or assistant.
- Proficient in MS office and MS Excel.
- Working knowledge of office administration responsibilities, systems and procedures.
- Strong multitasking and prioritization skills.
- Ability to work independently and demonstrate a proactive, can-do attitude.
- Ability to lift boxes weighing up to 20lbs.
- Willingness to go the extra mile, including working outside typical business hours if the needs arise.
Benefits:
Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.
GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.
GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.
Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.
Office Coordinator Job Roles in Washington
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Search Office Coordinator Jobs in WashingtonOffice Coordinator Jobs in Washington: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Washington?
Large technology employers in the Seattle metro area, including Amazon, Microsoft, and Salesforce, have sponsored administrative and coordination roles through the H-1B visa program. Healthcare systems such as UW Medicine and Providence Health also file petitions for office coordinators, particularly when the role requires a relevant bachelor's degree in business administration, healthcare management, or a related field.
Which visa types are most common for office coordinator roles in Washington?
The H-1B is the most commonly used visa for office coordinator positions in Washington, but only when the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Some coordinators in academic or research settings may also encounter J-1 visa exchanges. Employers in Washington's tech corridor are among the more active H-1B filers for administrative roles nationally.
Which cities in Washington have the most office coordinator sponsorship jobs?
Seattle accounts for the largest share of office coordinator sponsorship openings in Washington, driven by its concentration of multinational corporations and healthcare institutions. Bellevue and Redmond follow closely, largely due to Microsoft's campus and the surrounding tech ecosystem. Tacoma and Spokane see fewer sponsorship postings but occasionally have openings through healthcare networks and regional government contractors.
How to find office coordinator visa sponsorship jobs in Washington?
Migrate Mate is built specifically for international candidates looking for visa sponsorship roles in the United States, including office coordinator positions in Washington. You can filter by state and job category to surface employers with a track record of sponsoring administrative professionals. This is more targeted than general job searching because listings are screened for sponsorship, saving time during an often stressful job search.
Are there state-specific considerations for office coordinator sponsorship in Washington?
Washington has no state income tax, which affects total compensation comparisons but does not change federal visa requirements. The Department of Labor's prevailing wage determination for office coordinator roles in Seattle is notably higher than in most U.S. metros, reflecting the area's cost of living. Employers must certify they will pay at least the prevailing wage on the Labor Condition Application before sponsoring an H-1B.
What is the prevailing wage for sponsored office coordinator jobs in Washington?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.