Office Coordinator Visa Sponsorship Jobs in Oregon
Office coordinator visa sponsorship jobs in Oregon are concentrated in Portland, where technology companies like Intel and Nike, healthcare systems including OHSU and Providence Health, and professional services firms maintain large administrative operations. Eugene and Bend are smaller but growing markets. Employers sponsoring these roles most often use the H-1B visa.
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This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Administrative Coordinator to join our team in our Portland office. This is an essential position that will require five days in-office. This position is responsible for providing administrative support to the Office Administrator, Operations Supervisor and Legal Assistant Manager(s), including day-to-day processing of various administrative matters, typing correspondence, managing calendars and sending meeting invitations, taking meeting notes, sending reminders, keeping track of vendor documents/contracts terms, assisting with special projects/events and tasks, and additional support as assigned. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a Typical Day You Will
- Act as central communication and information hub and representative of the office management team
- Attend various office administrative meetings and record notes/reminders, circulate and maintain notes/reminders as needed
- Coordinate and act as primary office contact for public transportation monthly passes
- Organize and coordinate various special vendor programs including support staff coaching and student internships
- Maintain and track office credit card charges and back-ups, reconcile charges and prepare appropriate expense reports
- Partner and coordinate with firm legal staff and attorney recruiting teams to deliver onboarding coordination including orientation schedules, office setups and events for new staff and attorney hires, including Summer Associates
- Serve as liaison and secondary point of contact for building management and office vendors; submit vendor invoices for payment
- Coordinate with Operations Supervisor to maintain and update internal directories, floor plans and contact lists as needed
- Assist with planning and execution of office projects and programs, including IT (Information Technology) rollouts, client and community service events, office special events, client meetings and professional development initiatives
- Work with Office Administrator, Operations Supervisor and Legal Assistant Manager(s) to track spending for various department budgets including business development, client development/entertainment, sponsorships, travel, staff development, etc.
Join Us If You Have
- 3+ years of administrative assistant or similar experience is preferred
- GED or High School Diploma
- High level of confidentiality
- Solutions driven and can-do attitude
- High level of emotional intelligence and ability to flex to different personalities
- Approachable and friendly demeanor
- Helpful attitude with high level of customer service focus; team focus
- Creative thinking with ability to partner/collaborate with others in the office
- Ability to organize assignments; work under pressure and meet deadlines
- Ability to communicate effectively and professionally with lawyers, managers and staff
- High attention to detail and excellent organization skills
- Ability to communicate clearly and work independently with minimal supervision
- Strong computer skills with a knowledge of Microsoft Outlook, Word and Excel is required; knowledge of all MS Office products strongly preferred
- Accounting and legal marketing experience is preferred; experience in a professional services organization is a plus
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected]
Description
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Office Administrative Coordinator to join our team in our Portland office. This is an essential position that will require five days in-office. This position is responsible for providing administrative support to the Office Administrator, Operations Supervisor and Legal Assistant Manager(s), including day-to-day processing of various administrative matters, typing correspondence, managing calendars and sending meeting invitations, taking meeting notes, sending reminders, keeping track of vendor documents/contracts terms, assisting with special projects/events and tasks, and additional support as assigned. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a Typical Day You Will
- Act as central communication and information hub and representative of the office management team
- Attend various office administrative meetings and record notes/reminders, circulate and maintain notes/reminders as needed
- Coordinate and act as primary office contact for public transportation monthly passes
- Organize and coordinate various special vendor programs including support staff coaching and student internships
- Maintain and track office credit card charges and back-ups, reconcile charges and prepare appropriate expense reports
- Partner and coordinate with firm legal staff and attorney recruiting teams to deliver onboarding coordination including orientation schedules, office setups and events for new staff and attorney hires, including Summer Associates
- Serve as liaison and secondary point of contact for building management and office vendors; submit vendor invoices for payment
- Coordinate with Operations Supervisor to maintain and update internal directories, floor plans and contact lists as needed
- Assist with planning and execution of office projects and programs, including IT (Information Technology) rollouts, client and community service events, office special events, client meetings and professional development initiatives
- Work with Office Administrator, Operations Supervisor and Legal Assistant Manager(s) to track spending for various department budgets including business development, client development/entertainment, sponsorships, travel, staff development, etc.
Join Us If You Have
- 3+ years of administrative assistant or similar experience is preferred
- GED or High School Diploma
- High level of confidentiality
- Solutions driven and can-do attitude
- High level of emotional intelligence and ability to flex to different personalities
- Approachable and friendly demeanor
- Helpful attitude with high level of customer service focus; team focus
- Creative thinking with ability to partner/collaborate with others in the office
- Ability to organize assignments; work under pressure and meet deadlines
- Ability to communicate effectively and professionally with lawyers, managers and staff
- High attention to detail and excellent organization skills
- Ability to communicate clearly and work independently with minimal supervision
- Strong computer skills with a knowledge of Microsoft Outlook, Word and Excel is required; knowledge of all MS Office products strongly preferred
- Accounting and legal marketing experience is preferred; experience in a professional services organization is a plus
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What’s in it For You?
DWT offers competitive compensation in addition to ample benefits including but not limited to:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.
Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI here:
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected]
Office Coordinator Job Roles in Oregon
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Search Office Coordinator Jobs in OregonOffice Coordinator Jobs in Oregon: Frequently Asked Questions
Which companies sponsor visas for office coordinators in Oregon?
Oregon's largest visa-sponsoring employers for administrative and coordinator roles include Intel, Nike, and Adidas in the Portland metro, along with Oregon Health and Science University, Providence Health and Services, and Legacy Health. Technology firms concentrated along the Silicon Forest corridor also sponsor office coordinators to support operations teams, though sponsorship decisions vary by employer and individual role requirements.
Which visa types are most common for office coordinator roles in Oregon?
The H-1B visa is the most common visa for office coordinator roles in Oregon, though it requires the position to qualify as a specialty occupation requiring a bachelor's degree in a specific field. Some international candidates transition from F-1 OPT or STEM OPT if they hold relevant degrees. TN visas apply only to Canadian and Mexican nationals in qualifying occupations. Each case depends on the specific role's duties and degree requirements.
Which cities in Oregon have the most office coordinator sponsorship jobs?
Portland accounts for the large majority of office coordinator sponsorship opportunities in Oregon, driven by its concentration of technology, healthcare, and consumer goods employers. Beaverton and Hillsboro in the Portland metro are also active hiring areas, particularly around Intel's campuses. Eugene has a smaller but consistent demand tied to the University of Oregon and regional healthcare employers. Bend is an emerging market but sponsorship openings there remain limited.
How to find office coordinator visa sponsorship jobs in Oregon?
Migrate Mate is built specifically for international job seekers and filters office coordinator roles in Oregon by visa sponsorship availability, saving you from sorting through postings from employers who won't sponsor. You can browse current openings, see which employers have sponsored visas historically, and focus your applications on realistic targets. Searching by location and role on Migrate Mate is the most direct way to surface relevant Oregon opportunities.
Are there state-specific considerations for office coordinator sponsorship in Oregon?
Oregon employers filing H-1B petitions for office coordinators must meet the Department of Labor's prevailing wage requirements for the Portland-Vancouver-Hillsboro or Eugene metropolitan areas, which are set separately from national averages. Oregon's strong healthcare and technology sectors mean administrative roles at hospitals, universities, and tech firms are more likely to have established immigration infrastructure than smaller employers. OHSU and Portland State University also generate candidate pipelines through OPT programs.
What is the prevailing wage for sponsored office coordinator jobs in Oregon?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.