Office Coordinator Visa Sponsorship Jobs in New York
New York's dense concentration of corporate headquarters, financial institutions, law firms, and media companies creates consistent demand for office coordinators across Manhattan, Brooklyn, and the outer boroughs. Large employers including JPMorgan Chase, Deloitte, and Viacom have sponsored office support roles, making New York one of the more active states for office coordinator visa sponsorship.
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Get Access To All JobsJob # 042823
Department Code 40701-7010
Department Student Experience
Job Title Office Coordinator III (11month)
Location Syracuse, NY
Campus Syracuse, NY
Commitment to On-Campus Experience
Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.
Pay Range $19.44
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level S3
FLSA Status Non-exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Rotating Saturdays may be required.
Hours may vary based on operational needs.
Job Type Full-time
Unionized Position Code Not Applicable
Job Description
This is an 11-month position (July through May) as an Office Coordinator with the Barnes Center at the Arch: Operations. Each year this individual will have the month of June off. This position requires availability for rotating Saturdays.
All Office Coordinator III positions are cross trained to serve in a variety of positions including, but not limited to, the information desk, health reception, the health and wellness phone bank, medical records and referrals. Position provides assistance and support to students/patients. Serve as initial point of contact for students, parents and visitors coming to the Barnes Center at the Arch, with the capacity to interact with over 400 individuals daily. Tasks may include taking basic health information, making appointments, collecting health insurance information, checking students in for appointments, and assisting with the completion of required forms. Position serves in the health and wellness phone bank by answering incoming phone calls, creating messages in Electronic Medical Record to send to health or counseling staff, and scheduling appointments daily.
Education and Experience
- High school diploma with experience in records management and office operations.
- Knowledge of HIPAA and ability to handle sensitive, confidential information.
- Best in class customer service skills required.
- Demonstrated ability to work in a fast-paced environment.
- Good communication and teamwork skills.
Skills and Knowledge
- Proficient with current office technologies.
- Comfortable with medical jargon and discussing personal health matters.
- Able to work with confidential information and maintain confidentiality.
- Related office experience desired.
Responsibilities
- Greet and check students in at time of appointment. Provide students with necessary paperwork for completion.
- Enter billable insurance information into their account.
- Scan billing agreements and insurance cards into patient’s account.
- Create tickets for office visits/no show charges.
- Answer incoming phone calls, scheduling appointments, and/or take messages for the health and counseling staff.
- Provide assistance and support to students/patients upon arrival.
- Direct students to appointments as well as work collaboratively with nurses and therapists to ensure student is managed in an appropriate and timely manner.
- Enter immunization information into student’s electronic health record and scan health history.
- Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
Job # 042823
Department Code 40701-7010
Department Student Experience
Job Title Office Coordinator III (11month)
Location Syracuse, NY
Campus Syracuse, NY
Commitment to On-Campus Experience
Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.
Pay Range $19.44
Pay Determination
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Staff Level S3
FLSA Status Non-exempt
Hours
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Rotating Saturdays may be required.
Hours may vary based on operational needs.
Job Type Full-time
Unionized Position Code Not Applicable
Job Description
This is an 11-month position (July through May) as an Office Coordinator with the Barnes Center at the Arch: Operations. Each year this individual will have the month of June off. This position requires availability for rotating Saturdays.
All Office Coordinator III positions are cross trained to serve in a variety of positions including, but not limited to, the information desk, health reception, the health and wellness phone bank, medical records and referrals. Position provides assistance and support to students/patients. Serve as initial point of contact for students, parents and visitors coming to the Barnes Center at the Arch, with the capacity to interact with over 400 individuals daily. Tasks may include taking basic health information, making appointments, collecting health insurance information, checking students in for appointments, and assisting with the completion of required forms. Position serves in the health and wellness phone bank by answering incoming phone calls, creating messages in Electronic Medical Record to send to health or counseling staff, and scheduling appointments daily.
Education and Experience
- High school diploma with experience in records management and office operations.
- Knowledge of HIPAA and ability to handle sensitive, confidential information.
- Best in class customer service skills required.
- Demonstrated ability to work in a fast-paced environment.
- Good communication and teamwork skills.
Skills and Knowledge
- Proficient with current office technologies.
- Comfortable with medical jargon and discussing personal health matters.
- Able to work with confidential information and maintain confidentiality.
- Related office experience desired.
Responsibilities
- Greet and check students in at time of appointment. Provide students with necessary paperwork for completion.
- Enter billable insurance information into their account.
- Scan billing agreements and insurance cards into patient’s account.
- Create tickets for office visits/no show charges.
- Answer incoming phone calls, scheduling appointments, and/or take messages for the health and counseling staff.
- Provide assistance and support to students/patients upon arrival.
- Direct students to appointments as well as work collaboratively with nurses and therapists to ensure student is managed in an appropriate and timely manner.
- Enter immunization information into student’s electronic health record and scan health history.
- Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
Office Coordinator Job Roles in New York
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Search Office Coordinator Jobs in New YorkOffice Coordinator Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for office coordinators in New York?
Large financial institutions, consulting firms, and media companies in New York have the most documented history of sponsoring office coordinators. Employers like JPMorgan Chase, Citigroup, Deloitte, McKinsey, and major law firms in Midtown Manhattan have filed H-1B visa Labor Condition Applications for office and administrative roles. Sponsorship is more common at large, multinational employers with dedicated HR and immigration infrastructure than at small businesses or startups.
Which visa types are most common for office coordinator roles in New York?
The H-1B is the most commonly pursued visa for office coordinators in New York, though it requires demonstrating that the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. The L-1B intracompany transferee visa is another pathway for candidates already employed by a multinational company with a New York office. TN visa status is available to Canadian and Mexican nationals in qualifying professional categories.
Which cities in New York have the most office coordinator sponsorship jobs?
Manhattan accounts for the largest share of office coordinator sponsorship activity in New York, driven by its concentration of financial services, legal, consulting, and media employers. Brooklyn has a growing presence of tech companies and creative agencies that occasionally sponsor office support staff. Buffalo, Albany, and Rochester see more limited sponsorship activity, generally concentrated at universities, healthcare systems, and government contractors.
How to find office coordinator visa sponsorship jobs in New York?
Migrate Mate filters job listings specifically for roles where employers have indicated openness to visa sponsorship, making it easier to identify office coordinator positions in New York without sorting through listings that exclude international candidates. You can filter by state and role type to surface relevant openings across Manhattan and other New York metro areas. Focusing on large, established employers in financial services, consulting, and legal sectors increases the likelihood of finding roles with active sponsorship capacity.
Are there any state-specific considerations for office coordinator visa sponsorship in New York?
New York employers sponsoring H-1B workers must meet Department of Labor prevailing wage requirements specific to the New York metropolitan area, which reflects the state's higher cost of living and competitive job market. Office coordinators applying in New York should also be aware that the city's dense industry clusters mean that specialty occupation determinations are often scrutinized closely by USCIS, making a clear connection between the role's duties and a qualifying degree field particularly important.
What is the prevailing wage for sponsored office coordinator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.