Office Coordinator Visa Sponsorship Jobs in New York
New York's dense concentration of corporate headquarters, financial institutions, law firms, and media companies creates consistent demand for office coordinators across Manhattan, Brooklyn, and the outer boroughs. Large employers including JPMorgan Chase, Deloitte, and Viacom have sponsored office support roles, making New York one of the more active states for office coordinator visa sponsorship.
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Get Access To All JobsAbout Suno
We're building the world's first creative entertainment platform, where the entire world can feel the joy and fulfillment of making music. Music is for everyone: Our users include everyone from grandmothers creating songs for their loved ones, to Grammy winners using Suno Studio, our power tool, to make the most popular hits in the world. Building the future of entertainment requires ambition. The pace is fast, the problems are hard, and the work demands ownership and intensity. For the right people, it’s incredibly rewarding: a chance to shape a new medium, work with a small team that cares deeply about quality, make music, drink too much coffee, and build something that millions of people use to express themselves in ways that were never before possible. Suno is the fastest growing consumer entertainment company and the leader in AI music. We are backed by leading investors including Bond Capital, Menlo Ventures, Lightspeed Venture Partners, IVP, Forerunner, Union Square Ventures, Alkeon, Quiet, Matrix Partners, Schroders Capital and, NVentures (venture arm of NVIDIA).
About The Role
We're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality. The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work. Listen to the song we made about the role! https://suno.com/s/Xvlkl9u53fQxJzIq
What You’ll Do
Administrative Management:
- Process and maintain NDAs, waivers, and contracts
- Serve as onsite coordinator for guests and candidates
- Handle incoming/outgoing package shipments
- Scan and distribute incoming mail to appropriate teams
- Manage digital and physical filing systems
- Serve as primary point of contact for vendors and service providers
- Establish and negotiate partnerships with local hotels and vendors
- Support visiting executives and special projects
Office Operations & Facilities
- Oversee office maintenance and promptly address facility issues
- Maintain daily office cleanliness and organization
- Manage security system including badges and camera monitoring
- Manage onsite music studio, support partnerships team in hosting artists
- Provide plant care and maintenance throughout the office
- Monitor and stock food/beverage supplies
- Coordinate daily lunch program including setup, service, and cleanup
- Maintain office supply inventory
- Process incoming and outgoing mail/packages
- Manage guest and visitor access, including registration with building security
- Oversee AV systems setup and troubleshooting
- Coordinate device procurement and inventory
Team Experience
- Plan and execute team events and activities
- Create a welcoming environment for employees and visitors
- Support office culture initiatives
- Support the talent acquisition team through onsite coordination
- Support new hire onboarding
What You’ll Need
- 1-2 years of experience in office management or facilities coordination
- Strong organizational and multitasking abilities
- Excellent interpersonal and communication skills
- Experience managing vendor relationships
- Proficiency with office management software and digital tools
- Problem-solving mindset with ability to work independently
- Detail-oriented approach with a proactive attitude
- Comfort with dynamic environments and changing priorities
- A love of music is a huge plus
Compensation
The annual salary range for this role is $80,000 - 95,000 + target equity + benefits (including medical, dental, vision, and 401k)
Suno is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, genetic information, veteran status, or any other legally protected basis under provincial, federal, state, and local laws, regulations, or ordinances. We will also consider qualified applicants with criminal histories in a manner consistent with the requirements of state and local laws, including the Massachusetts Fair Chance in Employment Act, NYC Fair Chance Act, LA City Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
About Suno
We're building the world's first creative entertainment platform, where the entire world can feel the joy and fulfillment of making music. Music is for everyone: Our users include everyone from grandmothers creating songs for their loved ones, to Grammy winners using Suno Studio, our power tool, to make the most popular hits in the world. Building the future of entertainment requires ambition. The pace is fast, the problems are hard, and the work demands ownership and intensity. For the right people, it’s incredibly rewarding: a chance to shape a new medium, work with a small team that cares deeply about quality, make music, drink too much coffee, and build something that millions of people use to express themselves in ways that were never before possible. Suno is the fastest growing consumer entertainment company and the leader in AI music. We are backed by leading investors including Bond Capital, Menlo Ventures, Lightspeed Venture Partners, IVP, Forerunner, Union Square Ventures, Alkeon, Quiet, Matrix Partners, Schroders Capital and, NVentures (venture arm of NVIDIA).
About The Role
We're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where creativity and productivity thrive. This role combines the precision of facilities management with the warmth of hospitality. The ideal candidate thrives in a dynamic environment where no two days are the same, bringing both meticulous organizational skills and a natural talent for making people feel welcome. From managing confidential documents to coordinating team experiences, your attention to detail and proactive approach will ensure our workplace supports our team's best work. Listen to the song we made about the role! https://suno.com/s/Xvlkl9u53fQxJzIq
What You’ll Do
Administrative Management:
- Process and maintain NDAs, waivers, and contracts
- Serve as onsite coordinator for guests and candidates
- Handle incoming/outgoing package shipments
- Scan and distribute incoming mail to appropriate teams
- Manage digital and physical filing systems
- Serve as primary point of contact for vendors and service providers
- Establish and negotiate partnerships with local hotels and vendors
- Support visiting executives and special projects
Office Operations & Facilities
- Oversee office maintenance and promptly address facility issues
- Maintain daily office cleanliness and organization
- Manage security system including badges and camera monitoring
- Manage onsite music studio, support partnerships team in hosting artists
- Provide plant care and maintenance throughout the office
- Monitor and stock food/beverage supplies
- Coordinate daily lunch program including setup, service, and cleanup
- Maintain office supply inventory
- Process incoming and outgoing mail/packages
- Manage guest and visitor access, including registration with building security
- Oversee AV systems setup and troubleshooting
- Coordinate device procurement and inventory
Team Experience
- Plan and execute team events and activities
- Create a welcoming environment for employees and visitors
- Support office culture initiatives
- Support the talent acquisition team through onsite coordination
- Support new hire onboarding
What You’ll Need
- 1-2 years of experience in office management or facilities coordination
- Strong organizational and multitasking abilities
- Excellent interpersonal and communication skills
- Experience managing vendor relationships
- Proficiency with office management software and digital tools
- Problem-solving mindset with ability to work independently
- Detail-oriented approach with a proactive attitude
- Comfort with dynamic environments and changing priorities
- A love of music is a huge plus
Compensation
The annual salary range for this role is $80,000 - 95,000 + target equity + benefits (including medical, dental, vision, and 401k)
Suno is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, genetic information, veteran status, or any other legally protected basis under provincial, federal, state, and local laws, regulations, or ordinances. We will also consider qualified applicants with criminal histories in a manner consistent with the requirements of state and local laws, including the Massachusetts Fair Chance in Employment Act, NYC Fair Chance Act, LA City Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
Office Coordinator Job Roles in New York
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Search Office Coordinator Jobs in New YorkOffice Coordinator Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for office coordinators in New York?
Large financial institutions, consulting firms, and media companies in New York have the most documented history of sponsoring office coordinators. Employers like JPMorgan Chase, Citigroup, Deloitte, McKinsey, and major law firms in Midtown Manhattan have filed H-1B visa Labor Condition Applications for office and administrative roles. Sponsorship is more common at large, multinational employers with dedicated HR and immigration infrastructure than at small businesses or startups.
Which visa types are most common for office coordinator roles in New York?
The H-1B is the most commonly pursued visa for office coordinators in New York, though it requires demonstrating that the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. The L-1B intracompany transferee visa is another pathway for candidates already employed by a multinational company with a New York office. TN visa status is available to Canadian and Mexican nationals in qualifying professional categories.
Which cities in New York have the most office coordinator sponsorship jobs?
Manhattan accounts for the largest share of office coordinator sponsorship activity in New York, driven by its concentration of financial services, legal, consulting, and media employers. Brooklyn has a growing presence of tech companies and creative agencies that occasionally sponsor office support staff. Buffalo, Albany, and Rochester see more limited sponsorship activity, generally concentrated at universities, healthcare systems, and government contractors.
How to find office coordinator visa sponsorship jobs in New York?
Migrate Mate filters job listings specifically for roles where employers have indicated openness to visa sponsorship, making it easier to identify office coordinator positions in New York without sorting through listings that exclude international candidates. You can filter by state and role type to surface relevant openings across Manhattan and other New York metro areas. Focusing on large, established employers in financial services, consulting, and legal sectors increases the likelihood of finding roles with active sponsorship capacity.
Are there any state-specific considerations for office coordinator visa sponsorship in New York?
New York employers sponsoring H-1B workers must meet Department of Labor prevailing wage requirements specific to the New York metropolitan area, which reflects the state's higher cost of living and competitive job market. Office coordinators applying in New York should also be aware that the city's dense industry clusters mean that specialty occupation determinations are often scrutinized closely by USCIS, making a clear connection between the role's duties and a qualifying degree field particularly important.
What is the prevailing wage for sponsored office coordinator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.