Personal Assistant Visa Sponsorship Jobs in Massachusetts
Personal assistant visa sponsorship jobs in Massachusetts are concentrated in Greater Boston, where biotech firms, private equity offices, hospitals like Mass General, and university systems at Harvard and MIT routinely hire executive and personal assistants. Demand is steady across corporate headquarters in Cambridge and the Financial District, with sponsorship most common at large institutional employers.
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We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.
What You’ll Do:
- Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
- Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.
- Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
- Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.
- Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
- Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.
- Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.
Education and Experience Required:
- Associate's degree, or equivalent work experience.
- 4+ years of progressive administrative support experience, preferably supporting executives.
What We’re Looking For:
- Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.
- Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
- Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
- Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.
- Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.
- Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.
- Growth Mindset: Eager to learn and grow within the organization.
Work Model/Office Location:
- This is a hybrid position requiring four days in office per week.
- Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.
Required Availability:
- Monday-Friday, 8:30am-5:00pm (flexible).
Total Compensation:
- Competitive hourly rate
- Paid time off starting at 4 weeks per year, plus 12 paid federal holidays per year.
- Medical, dental, and vision benefits.
- 401k match up to 5%.
- Various options for tuition assistance, paid parental and adoption leave, stock purchase, wellness and employee discounts.
- Receive 40 hours per year of volunteer time with an organization of your choosing (get paid to give back!).
- And more.
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $23.84 - $39.74 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.
Location
Boston, Massachusetts, United States of America
Overview:
We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.
What You’ll Do:
- Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
- Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.
- Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
- Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.
- Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
- Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.
- Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.
Education and Experience Required:
- Associate's degree, or equivalent work experience.
- 4+ years of progressive administrative support experience, preferably supporting executives.
What We’re Looking For:
- Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.
- Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
- Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
- Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.
- Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.
- Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.
- Growth Mindset: Eager to learn and grow within the organization.
Work Model/Office Location:
- This is a hybrid position requiring four days in office per week.
- Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.
Required Availability:
- Monday-Friday, 8:30am-5:00pm (flexible).
Total Compensation:
- Competitive hourly rate
- Paid time off starting at 4 weeks per year, plus 12 paid federal holidays per year.
- Medical, dental, and vision benefits.
- 401k match up to 5%.
- Various options for tuition assistance, paid parental and adoption leave, stock purchase, wellness and employee discounts.
- Receive 40 hours per year of volunteer time with an organization of your choosing (get paid to give back!).
- And more.
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $23.84 - $39.74 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.
Location
Boston, Massachusetts, United States of America
Personal Assistant Job Roles in Massachusetts
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Search Personal Assistant Jobs in MassachusettsPersonal Assistant Jobs in Massachusetts: Frequently Asked Questions
Which companies sponsor visas for personal assistants in Massachusetts?
Large institutional employers are the most consistent sponsors for personal assistant roles in Massachusetts. These include major hospitals such as Mass General Brigham and Boston Children's Hospital, financial services firms in the Financial District, biotech companies like Biogen and Moderna in Cambridge, and universities including Harvard and MIT. Smaller private households or boutique firms rarely sponsor work visas due to the administrative burden involved.
Which visa types are most common for personal assistant roles in Massachusetts?
The H-1B visa is the most recognized work visa, but personal assistant roles often face scrutiny under the specialty occupation requirement, which demands a direct link between the position and a relevant bachelor's degree. Roles framed around executive operations, communications, or project coordination tend to have stronger H-1B eligibility. Candidates already holding O-1 visa or L-1 visa status through a prior employer may find more straightforward paths to sponsorship in this role category.
Which cities in Massachusetts have the most personal assistant sponsorship jobs?
Boston and Cambridge account for the largest share of personal assistant sponsorship jobs in Massachusetts, driven by dense concentrations of biotech, finance, healthcare, and higher education employers. Newton, Waltham, and Quincy also see hiring from corporate campuses and private offices. Outside Greater Boston, Springfield and Worcester have a smaller but present market through regional hospital systems and mid-size businesses.
How to find personal assistant visa sponsorship jobs in Massachusetts?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it easier to identify Massachusetts employers actively open to sponsoring personal assistant candidates. Rather than sorting through thousands of general postings, you can focus on roles where sponsorship is confirmed or indicated. Prioritizing large employers in Boston and Cambridge, particularly in biotech, healthcare, and finance, gives you the strongest pool of opportunities.
Are there any state-specific considerations for personal assistants seeking visa sponsorship in Massachusetts?
Massachusetts has strong worker protection laws that apply regardless of immigration status, including paid family and medical leave requirements that sponsored employees are entitled to. The state's high concentration of H-1B-dependent employers in biotech and tech means many local companies already have established immigration compliance processes. Personal assistant roles tied to academic or research institutions may also qualify for cap-exempt H-1B sponsorship, depending on the employer's classification.
What is the prevailing wage for sponsored personal assistant jobs in Massachusetts?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.