Research Administrator Visa Sponsorship Jobs in New York
Research administrator visa sponsorship jobs in New York are concentrated at major academic medical centers and universities, including Columbia University, NYU Langone, Memorial Sloan Kettering, and Weill Cornell Medicine. New York City's density of NIH-funded research institutions and biomedical organizations makes it one of the most active states for sponsored research administrator hiring.
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Get Access To All JobsINTRODUCTION
The Junior Research Administrator (JRA) provides comprehensive support across the lifecycle of sponsored awards, partnering with faculty and campus stakeholders to manage award acceptance, setup, and modifications. The JRA ensures compliance with University, Research Foundation, and sponsor requirements while supporting efficient pre-award administration in alignment with federal and state regulations. The JRA also prepares documentation for review, signature, and submission by Authorized Organizational Representatives.
DESCRIPTION OF DUTIES:
- Review, prepare, and initiate proposals and award documents to be submitted on behalf of the University. Ensure compliance with sponsor and institutional requirements by interpreting guidelines, preparing award setups and modifications, and coordinating submissions through internal systems and sponsor portals.
- Support pre-award activities including budget revisions, scope changes, no-cost extensions, and subaward initiation. Collaborate with cross-functional teams to ensure efficient administration across the award lifecycle.
- Provide guidance to faculty and departmental staff to ensure effective stewardship of sponsored funding. Deliver responsive support on pre-award and non-financial post-award inquiries while applying University, RF, and sponsor policies to award setup and management. Collaborate with post-award teams, assist with timely technical reporting, and support award closeout activities.
- Participate in team meetings, contribute to process improvements and SOP development, and collaborate with internal partners to deliver high-quality service across the award lifecycle. Maintain tracking of assigned work and perform additional duties as needed.
- Provide assistance to the Associate Director for Account Establishment and Management, the Assistant Director for Proposals Management, and the Director of Pre-Award Services as required.
- Participate in the University's Division for Research & Economic Development programs and events.
MINIMUM REQUIREMENTS:
- Bachelor's degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 2 years of professional experience in an administrative position; OR Associate's degree plus 4 years of professional experience in an administrative position; OR High School diploma and 6 years of professional experience in an administrative position.
- Experience using Microsoft Office products.
- Experience using online business systems, such as Oracle.
- Must be self-directed, possess good judgment and problem-solving skills and be comfortable in a fast paced, deadline driven environment.
- Ability to interact effectively with a diverse constituency and be customer service oriented.
- Demonstrated customer service and continuous improvement experience.
- Strong written and verbal communication skills.
PREFERRED REQUIREMENTS:
- Professional experience in higher education, research, contract administration or a related field.
- Knowledge of federal regulations governing sponsored research.
- Designation of Certified Research Administrator (CRA) or Certified Pre-Award Administrator (CPRA).
ADDITIONAL INFORMATION:
Salary Range: $55,000 - $60,000 (DOE)
Subject to change: This position may be eligible for up to 50% alternative workplace arrangement (Hybrid) with supervisor approval with in-person requirement located in Albany, New York.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/ASR.shtml
As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.
INTRODUCTION
The Junior Research Administrator (JRA) provides comprehensive support across the lifecycle of sponsored awards, partnering with faculty and campus stakeholders to manage award acceptance, setup, and modifications. The JRA ensures compliance with University, Research Foundation, and sponsor requirements while supporting efficient pre-award administration in alignment with federal and state regulations. The JRA also prepares documentation for review, signature, and submission by Authorized Organizational Representatives.
DESCRIPTION OF DUTIES:
- Review, prepare, and initiate proposals and award documents to be submitted on behalf of the University. Ensure compliance with sponsor and institutional requirements by interpreting guidelines, preparing award setups and modifications, and coordinating submissions through internal systems and sponsor portals.
- Support pre-award activities including budget revisions, scope changes, no-cost extensions, and subaward initiation. Collaborate with cross-functional teams to ensure efficient administration across the award lifecycle.
- Provide guidance to faculty and departmental staff to ensure effective stewardship of sponsored funding. Deliver responsive support on pre-award and non-financial post-award inquiries while applying University, RF, and sponsor policies to award setup and management. Collaborate with post-award teams, assist with timely technical reporting, and support award closeout activities.
- Participate in team meetings, contribute to process improvements and SOP development, and collaborate with internal partners to deliver high-quality service across the award lifecycle. Maintain tracking of assigned work and perform additional duties as needed.
- Provide assistance to the Associate Director for Account Establishment and Management, the Assistant Director for Proposals Management, and the Director of Pre-Award Services as required.
- Participate in the University's Division for Research & Economic Development programs and events.
MINIMUM REQUIREMENTS:
- Bachelor's degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 2 years of professional experience in an administrative position; OR Associate's degree plus 4 years of professional experience in an administrative position; OR High School diploma and 6 years of professional experience in an administrative position.
- Experience using Microsoft Office products.
- Experience using online business systems, such as Oracle.
- Must be self-directed, possess good judgment and problem-solving skills and be comfortable in a fast paced, deadline driven environment.
- Ability to interact effectively with a diverse constituency and be customer service oriented.
- Demonstrated customer service and continuous improvement experience.
- Strong written and verbal communication skills.
PREFERRED REQUIREMENTS:
- Professional experience in higher education, research, contract administration or a related field.
- Knowledge of federal regulations governing sponsored research.
- Designation of Certified Research Administrator (CRA) or Certified Pre-Award Administrator (CPRA).
ADDITIONAL INFORMATION:
Salary Range: $55,000 - $60,000 (DOE)
Subject to change: This position may be eligible for up to 50% alternative workplace arrangement (Hybrid) with supervisor approval with in-person requirement located in Albany, New York.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/ASR.shtml
As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.
Research Administrator Job Roles in New York
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Search Research Administrator Jobs in New YorkResearch Administrator Jobs in New York: Frequently Asked Questions
Which visa types realistically fit research administrator roles in New York?
Research administrator roles typically require a bachelor's degree in a related field such as public health, life sciences, business, or health administration, which supports H-1B visa classification as a specialty occupation. F-1 students may use OPT to work in the role before employer sponsorship. Canadian and Mexican nationals cannot use TN visa for this role, as research administrator is not on the USMCA profession list. Employers file an LCA with DOL before submitting an H-1B petition to USCIS.
Which companies sponsor visas for research administrators in New York?
New York's largest research administrator sponsors are predominantly academic medical centers and research universities. Columbia University Irving Medical Center, NYU Grossman School of Medicine, Memorial Sloan Kettering Cancer Center, Weill Cornell Medicine, and the Icahn School of Medicine at Mount Sinai have consistent H-1B filing histories for research administration roles. Major hospital systems like NewYork-Presbyterian and Montefiore Health System also sponsor research operations staff managing grant portfolios.
How to find research administrator visa sponsorship jobs in New York?
Migrate Mate lists New York employers with verified H-1B sponsorship history for research administrator roles, so you can identify active sponsors without sorting through unverified postings. Filter by New York City, Albany, or Buffalo to see institutional employers that have filed for research administration positions. Migrate Mate's database focuses specifically on roles where sponsorship has been confirmed through DOL filings, which is particularly useful in a competitive state like New York.
Which cities in New York have the most research administrator sponsorship jobs?
New York City dominates, driven by the concentration of academic medical centers in Manhattan including the Upper East Side medical corridor, Washington Heights, and Midtown. Albany has a secondary cluster linked to state government research programs and the University at Albany. Buffalo supports sponsored research administrator hiring through the University at Buffalo and Roswell Park Comprehensive Cancer Center. Rochester's University of Rochester Medical Center is also a consistent sponsor in the upstate region.
Are there state-specific factors that affect research administrator sponsorship in New York?
New York's high density of NIH-funded institutions creates sustained demand for sponsored research administrators who manage federal grant compliance under regulations like Uniform Guidance. Many positions require familiarity with New York State Office of Sponsored Research policies in addition to federal requirements. Academic medical centers in New York often hire research administrators at the department level rather than centrally, so openings are distributed across individual schools and institutes rather than consolidated under a single HR function.
What is the prevailing wage for sponsored research administrator jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.