Accounting Specialist Jobs in USA with Visa Sponsorship

INTRODUCTION

We are looking for a candidate who can work as an Accounting Specialist at a Japanese trading company specializing in industrial products in Elk Grove Village, IL.

ROLE AND RESPONSIBILITIES

This position manages accounts receivable, customer invoicing, payment processing, account reconciliation, collections, and accurate financial recordkeeping. In addition to general accounts receivable functions, the position supports machine sales accounting activities, including processing machine-related invoices and advance payments, tracking project-related costs and expenses, and maintaining accurate financial records for machine sales projects.

The Accounting Specialist will also assist with general accounting operations, customer credit administration, purchase order processing, and other financial and administrative activities. The position will work closely with the Accounting, Sales, and Management teams to ensure accurate financial transactions, timely collection of outstanding receivables, proper documentation, and efficient accounting operations.

• Manage accounts receivable activities by monitoring customer account balances, maintaining accurate AR records, identifying overdue accounts, and addressing payment discrepancies.
• Process and record customer payments by receiving, recording, and applying incoming payments, including checks, ACH transfers, wire transfers, and credit card payments, through the Company’s accounting system and banking platforms.
• Conduct payment collection activities by communicating with customers through email and telephone, requesting payment status updates, following up on past-due balances, and coordinating collection efforts with the Sales and Management teams.
• Manage machine sales invoicing and payment transactions, including preparing and issuing down payment, progress payment, and final payment invoices in accordance with customer purchase orders and agreed payment terms.
• Maintain machine project accounting records by tracking project-related payments, costs, expenses, service fees, travel expenses, and other charges in the Company’s accounting system.
• Manage advance payments and customer deposits by recording advance payments, maintaining supporting documentation, and coordinating the application of advance payments to corresponding customer invoices and machine sales projects.
• Perform customer account reconciliation by reviewing customer ledgers, payment histories, general ledger entries, and supporting documentation to identify and resolve discrepancies and unapplied payments.
• Support month-end and year-end closing activities, including machine sales invoicing, application of advance payments, account reconciliation, review of outstanding receivables, and updating project financial records.
• Maintain organized accounting records by filing and retaining customer invoices, payment records, remittance information, bank documentation, checks, and other supporting financial documents for accounting and audit purposes.
• Support credit and financial administration by preparing Dun & Bradstreet (D&B) reports, coordinating UCC filing-related administrative activities, and maintaining related customer documentation.
• Coordinate with internal departments and external parties to resolve billing, payment, documentation, and accounting issues and perform other accounting and administrative responsibilities as assigned by Management.

BASIC QUALIFICATIONS

- A high school diploma or equivalent is required.
- An Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred but not required. Equivalent relevant work experience may be considered in lieu of a degree.
- Legally eligible to work in the United States.
- Minimum of two (2) years of experience in accounting, accounts receivable, bookkeeping, or a related field.
- Basic understanding of accounting principles, accounts receivable procedures, and general accounting practices.
- Experience handling customer invoicing, payment processing, cash applications, and account reconciliation.
- Experience communicating with customers regarding outstanding payments, billing inquiries, and account discrepancies.
- Ability to maintain accurate financial records and handle confidential financial information professionally.
- Strong organizational skills and ability to manage multiple responsibilities and deadlines.
- Ability to work independently, exercise sound judgment, and communicate effectively with customers and internal departments.

PREFERRED QUALIFICATIONS

- Proficiency in Microsoft Word, Outlook, and other standard Microsoft Office applications.
- Familiarity with accounting software and ERP systems. Experience with Microsoft Dynamics 365 Business Central is preferred.
- Strong numerical accuracy and attention to detail when processing invoices, payments, and financial transactions.
- Effective written and verbal communication skills, particularly when communicating with customers regarding billing and payment matters.
- Ability to review financial records, identify discrepancies, and resolve accounting and payment issues.
- Ability to prioritize tasks, manage multiple customer accounts, and meet accounting deadlines.
- Ability to maintain confidentiality and exercise appropriate judgment when handling customer financial information.
- Experience in a manufacturing, industrial machinery, distribution, or trading company is preferred.
- Familiarity with machine sales transactions, including purchase orders, advance payments, progress payments, and project-related invoicing, is preferred.

COMPENSATION

- Job Type: Full-time
- Salary: $48,000 – $50,000（DOE）

BENEFITS

- Medical and dental insurance covered for the employee
- $100 premium for family coverage covering all family members
- 401(k) plan
- Bonus (Annually based on Company Performance)