Assistant Director of Admissions Jobs in USA with Visa Sponsorship
Assistant Director of Admissions roles sit squarely in the specialty occupation category, making H-1B visa, E-3 visa, and TN visa the most common sponsorship pathways. Employers in higher education regularly file LCAs for these positions, and many universities are H-1B cap-exempt, which removes the lottery entirely.
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ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
Leads the systems, processes, and decisions that convert applicant demand into enrolled students across Olin’s full-time graduate programs. The seat is one of two Assistant Dean positions reporting to the Associate Dean, Full-Time Programs: the Assistant Dean & Executive Director of Full-Time Graduate Recruitment builds the applicant pool; this position converts it—application processing, evaluation and decisioning, enrollment forecasting, and the Slate and Salesforce architecture on which both teams operate. The position holds admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment; scholarship decisions are reserved to the discretion of this group.
Decisioning authority covers Olin’s full-time graduate programs. Systems leadership extends further: the position administers and enhances the admissions platforms serving the graduate portfolio, including systems and workflows supporting part-time program operations. The position supervises the admissions operations team and requires administrator-level command of Slate and Salesforce. Olin is in the midst of a deliberate transformation, and this position plays a key part in advancing Olin’s proud legacy and furthering WashU’s role in driving impact.
Job Description
Primary Duties & Responsibilities:
Admissions Operations & Decisioning
- Lead the day-to-day operations of the admissions function, ensuring timely, accurate, and efficient processing of applications and related materials.
- Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle, from inquiry through matriculation.
- Manage the evaluation of full-time MBA and specialized master’s applications. Hold admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment.
- Exercise scholarship decision authority as a member of that group, within approved budget parameters.
- In collaboration with internal partners, develop selection criteria that identify students with the highest potential for academic and professional success.
- Direct complex admissions processes, apply admission policies evenly, and ensure integrity and fairness in the selection process. Demonstrate understanding of the reputational impacts of decisioning.
- Accountable for cyclical updates to the application process, including annual Slate cycle preparation, interview and essay questions, and admission materials.
- Ensure matriculating students are accurately reflected in the Workday student database.
- Monitor and improve data integrity, process compliance, and operational effectiveness. Ensure compliance with FERPA and University file retention policies.
Enrollment Forecasting & Reporting
- Own the enrollment forecast, including stage-gating of all admitted students from deposit through matriculation and management of the visa process for international students.
- Prepare regular admissions forecasts, enrollment reports, statistical analyses, and summaries, including round-by-round conversion, end-of-cycle performance, and longitudinal reporting.
- Analyze admissions trends and operational metrics to inform decision-making and continuous improvement.
Systems Leadership
- Lead the implementation, maintenance, and enhancement of admissions systems, including administrator-level ownership of the Slate instance and systemic review of Salesforce CRM processes to increase effectiveness and organizational efficiency.
- Provide systems leadership across the graduate portfolio, including admissions platforms and workflows supporting part-time program operations, in partnership with the part-time programs team.
- Develop and refine procedures, documentation, and training for admissions operations.
Recruitment Partnership & Yield Support
- Support the Assistant Dean & Executive Director of Full-Time Graduate Recruitment in executing strategic and tactical plans to strengthen and expand the applicant pool, utilizing tools such as scholarship and relationship management.
- Coordinate communication strategies and operational processes across departments to support a seamless applicant experience.
- Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders to align operational processes with institutional priorities.
Supervision, Management & Fiscal Responsibility
- Supervise and support the admissions operations team, including the Assistant Director of Admissions Operations and admissions operations staff, to maintain high-quality service and operational excellence.
- Manage admissions division hiring, training, coaching, and professional development for admissions staff.
- Develop and monitor performance metrics for admissions operations staff to assess impact and effectiveness. Make performance decisions quickly and with integrity when standards are not met.
- Support budget oversight, resource allocation, and operational planning. Maintain efficient use of staff, systems, and operational resources to support enrollment objectives.
- Work closely with other teams, departments, and outside partners to achieve strategic goals.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Admissions, College Access, Or Diversity Recruitment (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Driver Safety, Microsoft Office, Negotiation, Personal Initiative, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, Work Hardening, Working Independently
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
Location
ST. LOUIS, MO 63130
Scheduled Hours
37.5
Position Summary
Leads the systems, processes, and decisions that convert applicant demand into enrolled students across Olin’s full-time graduate programs. The seat is one of two Assistant Dean positions reporting to the Associate Dean, Full-Time Programs: the Assistant Dean & Executive Director of Full-Time Graduate Recruitment builds the applicant pool; this position converts it—application processing, evaluation and decisioning, enrollment forecasting, and the Slate and Salesforce architecture on which both teams operate. The position holds admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment; scholarship decisions are reserved to the discretion of this group.
Decisioning authority covers Olin’s full-time graduate programs. Systems leadership extends further: the position administers and enhances the admissions platforms serving the graduate portfolio, including systems and workflows supporting part-time program operations. The position supervises the admissions operations team and requires administrator-level command of Slate and Salesforce. Olin is in the midst of a deliberate transformation, and this position plays a key part in advancing Olin’s proud legacy and furthering WashU’s role in driving impact.
Job Description
Primary Duties & Responsibilities:
Admissions Operations & Decisioning
- Lead the day-to-day operations of the admissions function, ensuring timely, accurate, and efficient processing of applications and related materials.
- Oversee admissions systems, data management, reporting, and workflow optimization across the full admissions lifecycle, from inquiry through matriculation.
- Manage the evaluation of full-time MBA and specialized master’s applications. Hold admission decision authority jointly with the Associate Dean and the Assistant Dean & Executive Director of Full-Time Graduate Recruitment.
- Exercise scholarship decision authority as a member of that group, within approved budget parameters.
- In collaboration with internal partners, develop selection criteria that identify students with the highest potential for academic and professional success.
- Direct complex admissions processes, apply admission policies evenly, and ensure integrity and fairness in the selection process. Demonstrate understanding of the reputational impacts of decisioning.
- Accountable for cyclical updates to the application process, including annual Slate cycle preparation, interview and essay questions, and admission materials.
- Ensure matriculating students are accurately reflected in the Workday student database.
- Monitor and improve data integrity, process compliance, and operational effectiveness. Ensure compliance with FERPA and University file retention policies.
Enrollment Forecasting & Reporting
- Own the enrollment forecast, including stage-gating of all admitted students from deposit through matriculation and management of the visa process for international students.
- Prepare regular admissions forecasts, enrollment reports, statistical analyses, and summaries, including round-by-round conversion, end-of-cycle performance, and longitudinal reporting.
- Analyze admissions trends and operational metrics to inform decision-making and continuous improvement.
Systems Leadership
- Lead the implementation, maintenance, and enhancement of admissions systems, including administrator-level ownership of the Slate instance and systemic review of Salesforce CRM processes to increase effectiveness and organizational efficiency.
- Provide systems leadership across the graduate portfolio, including admissions platforms and workflows supporting part-time program operations, in partnership with the part-time programs team.
- Develop and refine procedures, documentation, and training for admissions operations.
Recruitment Partnership & Yield Support
- Support the Assistant Dean & Executive Director of Full-Time Graduate Recruitment in executing strategic and tactical plans to strengthen and expand the applicant pool, utilizing tools such as scholarship and relationship management.
- Coordinate communication strategies and operational processes across departments to support a seamless applicant experience.
- Partner with Financial Aid, Registrar, IT, Marketing & Communications, Strategic Insights, Student Advising, and other stakeholders to align operational processes with institutional priorities.
Supervision, Management & Fiscal Responsibility
- Supervise and support the admissions operations team, including the Assistant Director of Admissions Operations and admissions operations staff, to maintain high-quality service and operational excellence.
- Manage admissions division hiring, training, coaching, and professional development for admissions staff.
- Develop and monitor performance metrics for admissions operations staff to assess impact and effectiveness. Make performance decisions quickly and with integrity when standards are not met.
- Support budget oversight, resource allocation, and operational planning. Maintain efficient use of staff, systems, and operational resources to support enrollment objectives.
- Work closely with other teams, departments, and outside partners to achieve strategic goals.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
Physical Effort
- Typically sitting at a desk or table
Equipment
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications /Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Admissions, College Access, Or Diversity Recruitment (7 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education:
Master's degree
Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Budget Management, Communication, Cultural Diversity, Data Confidentiality, Data Interpretations, Decision Making, Diversity Awareness, Driver Safety, Microsoft Office, Negotiation, Personal Initiative, Prioritization, Project Administration, Sound Judgment, Strategy Development, Strategy Implementation, Supervision, Team Problem Solving, Work Collaboratively, Work Hardening, Working Independently
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.
See all Assistant Director of Admissions Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Assistant Director of Admissions roles.
Get Access To All JobsTips for Finding Assistant Director of Admissions Jobs
Verify your degree field directly qualifies
Admissions roles require a bachelor's degree in a directly related field like higher education administration, counseling, or communications. A degree in an unrelated field can trigger an RFE, so check how your credentials map against the O*NET occupation profile before applying.
Target cap-exempt universities first
Nonprofits affiliated with higher education institutions are exempt from the H-1B annual cap and lottery. Applying to these employers means your petition can be filed any time of year, cutting months off your timeline compared to cap-subject corporate employers.
Search verified sponsoring employers on Migrate Mate
Filter your job search to institutions with confirmed LCA filing history for admissions roles. Migrate Mate shows employers with verified DOL sponsorship records, so you spend your time on applications with a real pathway rather than guessing from job postings.
Request your LCA prevailing wage tier upfront
Use the OFLC Wage Search to look up the prevailing wage for your specific institution's location before negotiating salary. If the offered wage falls below the Level I or Level II threshold, the LCA will be denied and your petition stalls before it reaches USCIS.
Get your international credentials evaluated early
If your degree was earned outside the U.S., obtain a credential evaluation from a NACES-member service before submitting applications. Many universities require this documentation during the offer stage, and delays in evaluation can push back your start date and complicate the LCA filing timeline.
Clarify PERM labor certification expectations at offer
Admissions positions often require a PERM recruitment process before an employer can sponsor a green card. Ask during the offer stage whether the institution has sponsored EB-2 or EB-3 cases before, since PERM adds 12 to 18 months to the green card timeline and not all universities commit to it.
Frequently Asked Questions
Does an Assistant Director of Admissions role qualify as a specialty occupation for H-1B purposes?
Yes, in most cases. USCIS treats higher education admissions roles as specialty occupations because they typically require at least a bachelor's degree in a directly related field such as higher education administration, student affairs, or counseling. The employer must demonstrate in the LCA that the degree requirement is a genuine condition of the job, not a preference, so the job description language matters significantly.
Are universities more likely to sponsor visas for admissions roles than other employers?
Universities and colleges are among the most active sponsors for admissions positions because many qualify as H-1B cap-exempt institutions. Cap-exempt status means they can file petitions year-round without entering the lottery, which makes sponsorship more predictable. Migrate Mate lists employers with verified LCA filing history for admissions roles so you can focus your search on institutions that have already demonstrated willingness to sponsor.
Which visa types are realistic for an international candidate in this role?
H-1B is the most common pathway, especially through cap-exempt universities. Australian nationals can use the E-3 visa, which has a separate annual cap that has never been exhausted and requires no lottery. Canadian and Mexican nationals may qualify under TN if the role fits the USMCA profession list. F-1 students finishing OPT or STEM OPT can also work in this role while a longer-term visa is processed.
What degree fields satisfy the specialty occupation requirement for this position?
USCIS looks for a direct relationship between the degree field and the job duties. Higher education administration, counseling, communications, marketing, and psychology are commonly accepted. A general business or unrelated STEM degree may face scrutiny unless the employer can document how the specific field applies to managing recruitment strategy, applicant evaluation, or enrollment operations.
Can an employer sponsor a green card for an Assistant Director of Admissions?
Yes, though it requires additional steps. Most employers use the EB-2 or EB-3 employment-based categories, which require PERM labor certification from DOL before USCIS can adjudicate the immigrant petition. The PERM process involves a formal recruitment audit and typically adds 12 to 18 months to the overall timeline. Not all universities sponsor green cards, so it's worth asking about institutional policy before accepting an offer.
What is the prevailing wage requirement for sponsored Assistant Director of Admissions jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.