Clerical Assistant Jobs in USA with Visa Sponsorship
Clerical Assistant roles can qualify for visa sponsorship under the H-1B visa, TN visa, or green card pathways when the position requires a directly related bachelor's degree. Employers in healthcare, government contracting, and large administrative offices are the most active sponsors, and OPT holders often use this role as a bridge to longer-term status.
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Get Access To All JobsClerical Assistant – Radiology Administration
Join Maury Regional Health as a Clerical Assistant – Radiology Administration and utilize your organizational skills, attention to detail, and commitment to excellent customer service to support the daily operations of our Imaging Department. Play an important role in maintaining accurate medical records, supporting communication, and ensuring efficient administrative services that contribute to our mission of delivering Clinical excellence. Compassionate care. Every patient. Every day.
Location
Maury Regional Medical Center
1224 Trotwood Ave.
Columbia, TN 38401
Shift
Day Shift
PRN as needed
Job Summary
The Clerical Assistant – Radiology Administration plays an important role in supporting the efficiency, organization, and accuracy of administrative operations within the Imaging Department. This position helps ensure healthcare professionals have timely access to essential patient information while supporting effective communication and continuity of care. As a valued member of the Imaging team, the Clerical Assistant contributes to a positive patient experience, reliable information management, and Maury Regional Health's commitment to providing high-quality, patient-centered care.
Responsibilities
- Maintain, organize, and update patient imaging records and reports within the Imaging reports library, ensuring accuracy, accessibility, and compliance with established documentation procedures.
- Answer and direct incoming telephone calls, respond to inquiries, and provide courteous, professional assistance to patients, healthcare providers, and departmental staff.
- Process requests for copies of imaging examinations, reports, and related records in accordance with organizational policies, patient privacy requirements, and established release procedures.
- Maintain accurate information within Radiology Information Systems (RIS) and Electronic Health Records (EHR), including updating records, verifying information, and addressing documentation discrepancies.
- Coordinate with radiologists, imaging technologists, clinical departments, and other healthcare personnel to support timely communication, information requests, and efficient departmental workflows.
- Perform general clerical and administrative duties, including document preparation, filing, record retrieval, and other assigned tasks while maintaining confidentiality, accuracy, and organizational standards.
Qualifications
- High School Diploma or Equivalent (Preferred)
- 1 Year of Secretarial or Clerical Support Experience (Preferred)
Why Maury Regional Health
Join an award-winning health system committed to serving the healthcare needs of southern Middle Tennessee! Benefit-eligible positions include:
- Comprehensive Medical, Dental, and Vision plans
- Employer-paid life insurance
- Retirement savings plan with employer-matching
- Paid Time Off (PTO)
- Educational Assistance, Tuition Reimbursement and Student Loan Forgiveness
- Career advancement navigation opportunities
- Adoption assistance services
- Financial planning programs
Maury Regional Health is committed to the principles of Equal Employment Opportunity in all aspects of the employer/employee relationship. Maury Regional Health grants equal employment opportunities to all qualified persons without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origins (including ancestry), genetic information, disability, age, military/national guard/veteran status, sexual orientation, gender identity, or gender expression, or other status protected by state or federal law. Statements made by applicants for employment on this application form will be checked for accuracy. Maury Regional Health campuses are tobacco-free. All tobacco use is prohibited.
Clerical Assistant – Radiology Administration
Join Maury Regional Health as a Clerical Assistant – Radiology Administration and utilize your organizational skills, attention to detail, and commitment to excellent customer service to support the daily operations of our Imaging Department. Play an important role in maintaining accurate medical records, supporting communication, and ensuring efficient administrative services that contribute to our mission of delivering Clinical excellence. Compassionate care. Every patient. Every day.
Location
Maury Regional Medical Center
1224 Trotwood Ave.
Columbia, TN 38401
Shift
Day Shift
PRN as needed
Job Summary
The Clerical Assistant – Radiology Administration plays an important role in supporting the efficiency, organization, and accuracy of administrative operations within the Imaging Department. This position helps ensure healthcare professionals have timely access to essential patient information while supporting effective communication and continuity of care. As a valued member of the Imaging team, the Clerical Assistant contributes to a positive patient experience, reliable information management, and Maury Regional Health's commitment to providing high-quality, patient-centered care.
Responsibilities
- Maintain, organize, and update patient imaging records and reports within the Imaging reports library, ensuring accuracy, accessibility, and compliance with established documentation procedures.
- Answer and direct incoming telephone calls, respond to inquiries, and provide courteous, professional assistance to patients, healthcare providers, and departmental staff.
- Process requests for copies of imaging examinations, reports, and related records in accordance with organizational policies, patient privacy requirements, and established release procedures.
- Maintain accurate information within Radiology Information Systems (RIS) and Electronic Health Records (EHR), including updating records, verifying information, and addressing documentation discrepancies.
- Coordinate with radiologists, imaging technologists, clinical departments, and other healthcare personnel to support timely communication, information requests, and efficient departmental workflows.
- Perform general clerical and administrative duties, including document preparation, filing, record retrieval, and other assigned tasks while maintaining confidentiality, accuracy, and organizational standards.
Qualifications
- High School Diploma or Equivalent (Preferred)
- 1 Year of Secretarial or Clerical Support Experience (Preferred)
Why Maury Regional Health
Join an award-winning health system committed to serving the healthcare needs of southern Middle Tennessee! Benefit-eligible positions include:
- Comprehensive Medical, Dental, and Vision plans
- Employer-paid life insurance
- Retirement savings plan with employer-matching
- Paid Time Off (PTO)
- Educational Assistance, Tuition Reimbursement and Student Loan Forgiveness
- Career advancement navigation opportunities
- Adoption assistance services
- Financial planning programs
Maury Regional Health is committed to the principles of Equal Employment Opportunity in all aspects of the employer/employee relationship. Maury Regional Health grants equal employment opportunities to all qualified persons without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origins (including ancestry), genetic information, disability, age, military/national guard/veteran status, sexual orientation, gender identity, or gender expression, or other status protected by state or federal law. Statements made by applicants for employment on this application form will be checked for accuracy. Maury Regional Health campuses are tobacco-free. All tobacco use is prohibited.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Clerical Assistant
Match your degree field to the role
Clerical Assistant positions only qualify as a specialty occupation if your degree directly relates to the administrative or technical duties in the job description. A business administration or office management degree is a stronger fit than a general arts credential.
Pull prevailing wage data before negotiating
Use the OFLC Wage Search to look up the prevailing wage for your specific work location before accepting any offer. Your employer's LCA must certify a wage at or above that level, so knowing it protects you from an underpayment that could sink your petition.
Target employers with active PERM filing history
Healthcare networks, federal contractors, and university administrative offices regularly sponsor clerical staff through PERM labor certification for green card pathways. Migrate Mate lists employers with verified sponsorship history so you can focus your applications on offices that have done this before.
Secure a specialty-occupation job description in writing
Generic clerical postings rarely survive an H-1B specialty occupation review. Ask your employer to include specific degree requirements in the official offer letter and job description before USCIS filing. Vague language like 'administrative support' without degree alignment is a common RFE trigger.
File your LCA early to protect your start date
DOL certifies a Labor Condition Application within seven working days for H-1B and E-3 visa cases, but delays happen. Your employer should submit the LCA at least three weeks before your intended start date to leave room for any processing hold or correction request.
Verify your O*NET classification supports sponsorship
Check the O*NET profile for Clerical Assistants to confirm the listed education requirements align with your degree. If your employer's posted role deviates significantly from that profile, USCIS may challenge the specialty occupation claim, so flag any mismatch to your employer before filing.
Frequently Asked Questions
Can a Clerical Assistant role qualify for H-1B sponsorship?
It can, but it depends on how the position is defined. USCIS requires that the role qualifies as a specialty occupation, meaning it must normally require a bachelor's degree in a specific field. A Clerical Assistant job description that specifies a degree in business administration, records management, or a related discipline is far more likely to pass USCIS review than a generic 'office support' posting with no degree requirement.
What visa types are realistic for sponsored Clerical Assistant jobs?
H-1B is the most common nonimmigrant path, though it requires the role to meet specialty occupation standards and is subject to an annual cap and selection process. TN is available to Canadian and Mexican nationals if the clerical role fits a listed USMCA profession. F-1 OPT and STEM OPT let recent graduates work in qualifying administrative roles without employer petition filing. EB-3 green card sponsorship through PERM is also used by larger healthcare and government employers for long-term clerical staff.
Do employers commonly sponsor Clerical Assistants for green cards?
PERM-based EB-3 sponsorship for clerical roles does happen, particularly at large hospital systems, federal contractors, and university administrative offices. The process requires the employer to demonstrate through DOL recruitment that no qualified U.S. workers were available. Because the recruitment process is time-consuming and costly, smaller offices rarely pursue it, making employer size and industry a key filter in your job search.
Where can I find Clerical Assistant jobs that offer visa sponsorship?
Migrate Mate lists Clerical Assistant roles at employers with verified visa sponsorship history, so you can search specifically for offices that have already navigated the LCA and USCIS filing process. Focusing on employers with a sponsorship track record significantly improves your chances of a smooth petition.
Does my degree field matter for a sponsored Clerical Assistant position?
Yes, and it's one of the most common points of failure for H-1B petitions in this category. USCIS looks at whether the specific degree you hold relates directly to the duties in the job description. A degree in office administration, health information management, or business operations tends to hold up well. A degree in an unrelated field, even a bachelor's, is unlikely to satisfy the specialty occupation requirement without a strong employer justification in the petition.
What is the prevailing wage requirement for sponsored Clerical Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.