Grants Administrator Jobs in USA with Visa Sponsorship
Grants Administrator roles sit at the intersection of research compliance, federal reporting, and nonprofit finance, making them strong candidates for H-1B visa specialty occupation sponsorship. Employers in higher education, research institutions, and government contractors regularly file Labor Condition Applications for this role, and Migrate Mate surfaces verified sponsors actively hiring.
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Get Access To All JobsINTRODUCTION
The Grants Research Administrator – Research Development and Compliance provides comprehensive pre-award and post-award grant administration support, research development assistance, and regulatory coordination to investigators and research teams. This position facilitates competitive funding applications; assists with award setup, financial and administrative monitoring, reporting, and closeout; and supports investigators in preparing, submitting, and maintaining Institutional Animal Care and Use Committee (IACUC) protocols. Working collaboratively with principal investigators, research staff, departmental leadership, sponsored programs offices, and institutional compliance offices, the position helps research teams meet sponsor and institutional requirements throughout the grant and protocol lifecycles.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Grant administration, Pre-Award and Post-Award Support
- Coordinate the preparation, review, and submission of grant applications to federal agencies, foundations, and other funding organizations.
- Assist investigators with application timelines, submission requirements, budget development, supporting documentation, and sponsor-specific guidelines.
- Review proposals for administrative completeness, consistency, and compliance with institutional and sponsor requirements.
- Coordinate with departmental administrators and institutional sponsored programs offices to facilitate timely submissions.
- Track funding opportunities, application deadlines, award status, and reporting requirements.
- Assist with post-award grant management, including award setup and review of award terms, budget and expenditure monitoring, effort and personnel coordination, progress reporting, sponsor communications, and award closeout in collaboration with institutional offices.
- Track project spending, budget balances, commitments, and upcoming reporting deadlines; identify potential discrepancies and communicate issues to the appropriate grant manager or investigator.
- Assist with budget revisions, rebudgeting requests, no-cost extensions, and other post-award administrative actions in accordance with sponsor and institutional requirements.
- Coordinate collection of information for annual and final progress reports, including milestones, personnel updates, and required supporting documents.
Research Development Support
- Identify relevant funding opportunities aligned with investigators’ research interests and departmental priorities.
- Help incoming graduate students and research staff identify opportunities for early-career awards, career development funding, pilot grants, and other mechanisms that support research growth.
- Provide individualized support to research personnel preparing funding applications or regulatory submissions.
- Serve as a resource for investigators navigating grant application processes, research development opportunities, and regulatory requirements.
- Develop templates, guidance documents, checklists, and educational materials to improve grant preparation and protocol submission efficiency.
IACUC Protocol Development and Compliance Support
- Assist investigators with preparing, drafting, organizing, submitting, and revising IACUC protocols, including new submissions, amendments, renewals, and continuing reviews as applicable.
- Provide educational support to researchers regarding protocol preparation, animal welfare principles, and responsible conduct of animal research.
- Assist with aligning animal research protocols with grant applications to ensure consistency between proposed experiments and approved or pending animal use activities.
- Coordinate with investigators, laboratory personnel, veterinarians, and the institutional IACUC office to obtain required protocol information, address administrative feedback, and track submission and approval deadlines.
- Help maintain protocol records and monitor review or expiration dates, ensuring that investigators are informed of upcoming actions and documentation needs.
QUALIFICATIONS
Minimum Qualifications
- Advanced degree in biomedical, biological, health, or related scientific discipline.
- Ability to interpret scientific proposals and communicate effectively with investigators and administrative or compliance personnel.
- Excellent project management skills, including the ability to coordinate multiple deadlines and competing priorities.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience contributing to National Institutes of Health (NIH) or other competitive grant applications.
- Familiarity with pre-award grant administration, institutional sponsored programs processes, and federal funding requirements.
- Knowledge of IACUC protocol development, animal research regulations, and institutional animal care and use policies.
- Experience supporting post-award grant administration, including budget monitoring, sponsor reporting, award modifications, and closeout activities.
- Experience mentoring trainees, educating researchers, or developing scientific training materials.
- Experience with research compliance, investigator support, or research program development.
BENEFITS: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
SALARY RANGE: Commensurate
FLSA Exemption Status: Exempt
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
Restricted Position: Yes
HOURS PER WEEK: 40
EMPLOYMENT TYPE: Staff / University Academic Professional (UAP)
UNIVERSITY JOB TITLE: Research Administrator
CONTACT INFORMATION:
Contact Name: Dr. Kevin Byrd
Contact Email: byrdk6@vcu.edu
LOCATION: 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
INTRODUCTION
The Grants Research Administrator – Research Development and Compliance provides comprehensive pre-award and post-award grant administration support, research development assistance, and regulatory coordination to investigators and research teams. This position facilitates competitive funding applications; assists with award setup, financial and administrative monitoring, reporting, and closeout; and supports investigators in preparing, submitting, and maintaining Institutional Animal Care and Use Committee (IACUC) protocols. Working collaboratively with principal investigators, research staff, departmental leadership, sponsored programs offices, and institutional compliance offices, the position helps research teams meet sponsor and institutional requirements throughout the grant and protocol lifecycles.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Grant administration, Pre-Award and Post-Award Support
- Coordinate the preparation, review, and submission of grant applications to federal agencies, foundations, and other funding organizations.
- Assist investigators with application timelines, submission requirements, budget development, supporting documentation, and sponsor-specific guidelines.
- Review proposals for administrative completeness, consistency, and compliance with institutional and sponsor requirements.
- Coordinate with departmental administrators and institutional sponsored programs offices to facilitate timely submissions.
- Track funding opportunities, application deadlines, award status, and reporting requirements.
- Assist with post-award grant management, including award setup and review of award terms, budget and expenditure monitoring, effort and personnel coordination, progress reporting, sponsor communications, and award closeout in collaboration with institutional offices.
- Track project spending, budget balances, commitments, and upcoming reporting deadlines; identify potential discrepancies and communicate issues to the appropriate grant manager or investigator.
- Assist with budget revisions, rebudgeting requests, no-cost extensions, and other post-award administrative actions in accordance with sponsor and institutional requirements.
- Coordinate collection of information for annual and final progress reports, including milestones, personnel updates, and required supporting documents.
Research Development Support
- Identify relevant funding opportunities aligned with investigators’ research interests and departmental priorities.
- Help incoming graduate students and research staff identify opportunities for early-career awards, career development funding, pilot grants, and other mechanisms that support research growth.
- Provide individualized support to research personnel preparing funding applications or regulatory submissions.
- Serve as a resource for investigators navigating grant application processes, research development opportunities, and regulatory requirements.
- Develop templates, guidance documents, checklists, and educational materials to improve grant preparation and protocol submission efficiency.
IACUC Protocol Development and Compliance Support
- Assist investigators with preparing, drafting, organizing, submitting, and revising IACUC protocols, including new submissions, amendments, renewals, and continuing reviews as applicable.
- Provide educational support to researchers regarding protocol preparation, animal welfare principles, and responsible conduct of animal research.
- Assist with aligning animal research protocols with grant applications to ensure consistency between proposed experiments and approved or pending animal use activities.
- Coordinate with investigators, laboratory personnel, veterinarians, and the institutional IACUC office to obtain required protocol information, address administrative feedback, and track submission and approval deadlines.
- Help maintain protocol records and monitor review or expiration dates, ensuring that investigators are informed of upcoming actions and documentation needs.
QUALIFICATIONS
Minimum Qualifications
- Advanced degree in biomedical, biological, health, or related scientific discipline.
- Ability to interpret scientific proposals and communicate effectively with investigators and administrative or compliance personnel.
- Excellent project management skills, including the ability to coordinate multiple deadlines and competing priorities.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience contributing to National Institutes of Health (NIH) or other competitive grant applications.
- Familiarity with pre-award grant administration, institutional sponsored programs processes, and federal funding requirements.
- Knowledge of IACUC protocol development, animal research regulations, and institutional animal care and use policies.
- Experience supporting post-award grant administration, including budget monitoring, sponsor reporting, award modifications, and closeout activities.
- Experience mentoring trainees, educating researchers, or developing scientific training materials.
- Experience with research compliance, investigator support, or research program development.
BENEFITS: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
SALARY RANGE: Commensurate
FLSA Exemption Status: Exempt
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
Restricted Position: Yes
HOURS PER WEEK: 40
EMPLOYMENT TYPE: Staff / University Academic Professional (UAP)
UNIVERSITY JOB TITLE: Research Administrator
CONTACT INFORMATION:
Contact Name: Dr. Kevin Byrd
Contact Email: byrdk6@vcu.edu
LOCATION: 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
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Get Access To All JobsTips for Finding Visa Sponsorship as a Grants Administrator
Frame your degree as directly relevant
H-1B specialty occupation requires a bachelor's degree in a field directly related to grants administration. Degrees in public administration, accounting, finance, or nonprofit management satisfy this. A general business degree without a grants-focused concentration may trigger a Request for Evidence.
Target PERM-exempt employers first
Universities, nonprofit research hospitals, and government contractors are cap-exempt H-1B employers. They can file for you outside the annual lottery and at any time of year, which dramatically shortens your path from offer to authorized work status.
Verify prevailing wage before negotiating
Your employer's LCA must certify your salary meets the DOL prevailing wage for Grants Administrator roles in your metro area. Check the OFLC Wage Search before salary talks so you understand the floor, and push back if an offer sits uncomfortably close to it.
Search verified sponsors on Migrate Mate
Find employers with confirmed LCA filing history for Grants Administrator roles on Migrate Mate. Focusing your applications on employers who have sponsored before saves time and avoids HR teams unfamiliar with the LCA and I-129 petition process.
Get your credentials evaluated early
If your degree is from outside the U.S., have it evaluated by a NACES-member credential evaluation service before applying. USCIS adjudicators scrutinize foreign degrees for specialty occupation equivalence, and a delayed evaluation can stall your petition after the offer is made.
Clarify who files what before you sign
Your employer files the LCA with DOL and the I-129 petition with USCIS. You sign the LCA notice but file nothing yourself in an H-1B process. Confirm your offer letter specifies the employer covers filing fees before you accept, since USCIS prohibits passing most fees to the worker.
Frequently Asked Questions
Does a Grants Administrator role qualify as an H-1B specialty occupation?
Yes, in most cases. USCIS treats Grants Administrator as a specialty occupation when the role requires applying specialized knowledge of federal regulations, compliance frameworks, or financial reporting systems. Employers strengthen the petition by writing a job description that explicitly requires a relevant bachelor's degree, not just a preference for one. Roles that accept any degree in any field are more likely to face an RFE.
Which visa types can sponsor a Grants Administrator role?
H-1B is the most common path for Grants Administrators. If you're an Australian national, the E-3 visa is also available and has no annual lottery. Canadian and Mexican nationals may qualify under TN visa if the role maps to an eligible USMCA profession, though grants administration is not explicitly listed and employer counsel typically determines fit. For permanent residence, EB-2 or EB-3 sponsorship through PERM labor certification is an option at institutions that offer long-term sponsorship.
Do nonprofits and universities sponsor Grants Administrators?
Yes, and they're often better sponsors than for-profit employers for this role. Universities and nonprofit research hospitals are cap-exempt for H-1B purposes, meaning they can file at any time of year without entering the annual lottery. Many have dedicated HR teams experienced with LCA filings and I-129 petitions. Grant-funded positions do sometimes create complications if funding is project-based rather than permanent, so ask your employer directly about funding continuity.
Where can I find employers sponsoring Grants Administrator jobs?
Migrate Mate lists employers with verified LCA sponsorship history for Grants Administrator roles, searchable by location and role type. This lets you focus your applications on organizations that have already navigated the H-1B or E-3 visa filing process for this position, rather than spending time on employers who have never sponsored before.
What happens to my visa status if my grant funding runs out?
If the grant funding your position ends, your employer may terminate your employment, which triggers the 60-day H-1B grace period. During those 60 days you can find a new employer, have them file an H-1B transfer petition, and maintain lawful status while the petition is pending. Grant-funded roles carry more status risk than operating-budget positions, so it's worth understanding the funding source and renewal cycle before accepting an offer.
What is the prevailing wage requirement for sponsored Grants Administrator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.