Administration Manager Jobs in USA with Visa Sponsorship
Administration Manager roles qualify for H-1B visa and EB-2/EB-3 green card sponsorship when the position requires a bachelor's degree in business administration, management, or a directly related field. Employers file a Labor Condition Application before hiring, and prevailing wage compliance is mandatory from day one.
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Get Access To All JobsAbout the Opportunity
We are seeking an experienced, organized, and resourceful Human Resources & Administration Manager to support our growing multifamily property management organization.
This position oversees a broad range of HR and administrative functions, including employee relations, recruitment, benefits administration, insurance coordination, and internal operations across multiple legal entities.
The ideal candidate is a proactive problem-solver with strong interpersonal skills, sound judgment, advanced technical proficiency, and the ability to quickly learn new systems and navigate complex workplace situations with professionalism and discretion.
Key Responsibilities
Employee Relations & Conflict Resolution: Advise managers on workplace concerns, performance management, and employee relations. Facilitate constructive communication and effective resolution of interpersonal conflicts.
HR Administration: Coordinate hiring, onboarding, offboarding, employee evaluations, disciplinary documentation, and personnel records.
Recruitment: Manage job postings, applicant screening, interview coordination, and recruitment activities using Indeed and ADP.
Benefits Administration: Coordinate employee benefits, enrollments, leaves of absence, renewals, and continuation of coverage.
HR Policies & Compliance: Review and maintain the Employee Handbook, coordinate required training, and support compliance with applicable employment laws.
Insurance & Claims Coordination: Assist with insurance applications, renewals, audits, liability claims, and communication with brokers, adjusters, and legal counsel.
Administrative Operations: Maintain HR systems, coordinate payroll-related information, improve internal processes, and provide administrative reports to management.
Management Support & Special Projects: Collaborate with the Managing Members on HR and administrative initiatives, including special projects, research, reporting, and process improvements that support organizational needs.
Qualifications
Required:
- Minimum of 3 years of professional HR experience, including employee relations and HR administration, with experience supporting HR operations in New Jersey and/or New York.
- Demonstrated experience in employee relations, workplace conflict resolution, and facilitating constructive communication.
- Working knowledge of applicable employment laws, HR practices, policies, and employee benefits administration.
- Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities independently.
- Excellent interpersonal and communication skills, sound professional judgment, and the ability to handle confidential matters with discretion and impartiality.
- Strong technical aptitude, advanced proficiency in Microsoft 365, Excel and HR management systems, and the ability to independently learn and troubleshoot software applications.
- Practical knowledge of AI tools and their applications in HR administration, reporting, research, and process improvement, with an understanding of confidentiality, data security, and responsible use of company-approved technologies in accordance with applicable laws and company policies.
Preferred
- HR experience in real estate, property management, or organizations operating across multiple legal entities.
- Experience supporting multistate HR compliance, particularly in New Jersey, New York, and Georgia.
- Hands-on experience with ADP Workforce Now.
- Experience coordinating insurance administration, policy renewals, and liability claims.
- Professional HR certification, such as SHRM-CP, SHRM-SCP, PHR, or SPHR.
- HR-Focused AI Training or Credentials, such as SHRM’s AI+HI Specialty Credential, or equivalent training in the responsible application of AI in Human Resources.
Join Our Team
If you are an experienced HR professional who enjoys working with people, resolving challenges, and creating organized, effective workplace processes, we encourage you to apply.
Job Type: Full-time
Pay: $80,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- Human resources: 3 years (Required)
Ability to Commute:
- Edison, NJ 08837 (Required)
Work Location: In person
About the Opportunity
We are seeking an experienced, organized, and resourceful Human Resources & Administration Manager to support our growing multifamily property management organization.
This position oversees a broad range of HR and administrative functions, including employee relations, recruitment, benefits administration, insurance coordination, and internal operations across multiple legal entities.
The ideal candidate is a proactive problem-solver with strong interpersonal skills, sound judgment, advanced technical proficiency, and the ability to quickly learn new systems and navigate complex workplace situations with professionalism and discretion.
Key Responsibilities
Employee Relations & Conflict Resolution: Advise managers on workplace concerns, performance management, and employee relations. Facilitate constructive communication and effective resolution of interpersonal conflicts.
HR Administration: Coordinate hiring, onboarding, offboarding, employee evaluations, disciplinary documentation, and personnel records.
Recruitment: Manage job postings, applicant screening, interview coordination, and recruitment activities using Indeed and ADP.
Benefits Administration: Coordinate employee benefits, enrollments, leaves of absence, renewals, and continuation of coverage.
HR Policies & Compliance: Review and maintain the Employee Handbook, coordinate required training, and support compliance with applicable employment laws.
Insurance & Claims Coordination: Assist with insurance applications, renewals, audits, liability claims, and communication with brokers, adjusters, and legal counsel.
Administrative Operations: Maintain HR systems, coordinate payroll-related information, improve internal processes, and provide administrative reports to management.
Management Support & Special Projects: Collaborate with the Managing Members on HR and administrative initiatives, including special projects, research, reporting, and process improvements that support organizational needs.
Qualifications
Required:
- Minimum of 3 years of professional HR experience, including employee relations and HR administration, with experience supporting HR operations in New Jersey and/or New York.
- Demonstrated experience in employee relations, workplace conflict resolution, and facilitating constructive communication.
- Working knowledge of applicable employment laws, HR practices, policies, and employee benefits administration.
- Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities independently.
- Excellent interpersonal and communication skills, sound professional judgment, and the ability to handle confidential matters with discretion and impartiality.
- Strong technical aptitude, advanced proficiency in Microsoft 365, Excel and HR management systems, and the ability to independently learn and troubleshoot software applications.
- Practical knowledge of AI tools and their applications in HR administration, reporting, research, and process improvement, with an understanding of confidentiality, data security, and responsible use of company-approved technologies in accordance with applicable laws and company policies.
Preferred
- HR experience in real estate, property management, or organizations operating across multiple legal entities.
- Experience supporting multistate HR compliance, particularly in New Jersey, New York, and Georgia.
- Hands-on experience with ADP Workforce Now.
- Experience coordinating insurance administration, policy renewals, and liability claims.
- Professional HR certification, such as SHRM-CP, SHRM-SCP, PHR, or SPHR.
- HR-Focused AI Training or Credentials, such as SHRM’s AI+HI Specialty Credential, or equivalent training in the responsible application of AI in Human Resources.
Join Our Team
If you are an experienced HR professional who enjoys working with people, resolving challenges, and creating organized, effective workplace processes, we encourage you to apply.
Job Type: Full-time
Pay: $80,000.00 - $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- Human resources: 3 years (Required)
Ability to Commute:
- Edison, NJ 08837 (Required)
Work Location: In person
See all 65+ Administration Manager Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administration Manager roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Administration Manager
Frame your degree as directly related
H-1B eligibility hinges on a direct connection between your degree and the Administration Manager role. A business administration or management degree maps cleanly, but a humanities degree needs a clear argument through coursework, not just job experience.
Search LCA filings before applying
Use Migrate Mate to identify employers who have filed Labor Condition Applications for Administration Manager positions specifically. Prior LCA activity signals genuine sponsorship infrastructure, not just a willingness to explore it after you're already in the offer process.
Request the wage level before accepting
Administration Manager roles span Level I through Level IV on DOL's prevailing wage scale. Ask HR which wage level they intend to certify before you sign anything. Level I on the OFLC Wage Search often falls below market rate and can complicate future green card PERM filings.
Distinguish yourself from general managers
USCIS scrutinizes whether Administration Manager roles genuinely require a specialty degree or could be filled by someone without one. Document scope: budget authority, compliance responsibilities, cross-departmental coordination, and direct reporting lines all reinforce the specialty occupation argument.
Time your PERM filing around your priority date
If your employer plans an EB-3 green card, PERM labor certification must be filed while your I-140 approval still reflects a current priority date for your country. Administration Managers from India and China face multi-year backlogs, so starting PERM within the first year of employment matters.
Verify your O*NET alignment in your resume
Tailor your resume tasks to match the O*NET occupation profile for Administrative Services Managers. USCIS officers cross-reference job duties against published occupation descriptions, and unexplained gaps between your listed tasks and the O*NET profile can trigger a Request for Evidence.
Frequently Asked Questions
Does an Administration Manager role qualify as a specialty occupation for the H-1B?
It can, but it's not automatic. USCIS requires that the position normally demands a bachelor's degree in a specific field such as business administration, organizational management, or a directly related discipline. Generic management experience without a degree requirement weakens the petition. Employers should document that peer positions at similar organizations also require a specific degree, not just any bachelor's.
Which green card category fits Administration Managers best?
Most Administration Managers pursue EB-3 skilled worker or EB-2 sponsorship, depending on whether the role requires an advanced degree or exceptional ability. EB-3 is more common because the PERM labor certification threshold is achievable for most administrative management positions. EB-2 is viable if the role specifically requires a master's degree or equivalent in a defined field.
How do I find employers actively sponsoring Administration Manager visas?
Migrate Mate lists employers with verified LCA sponsorship history for administrative and management roles, so you can focus your applications on companies that have already committed to the sponsorship process rather than those open to it in theory.
Can an Administration Manager role be denied for not meeting specialty occupation standards?
Yes. USCIS has issued Requests for Evidence and denials for administrative management roles where the job posting accepted any bachelor's degree or where duties were considered generalist rather than specialized. Petitions succeed most reliably when the employer can show that every incumbent in the role holds a specific degree in a directly related field, not just a bachelor's in any subject.
What degree does a visa-sponsored Administration Manager typically need?
A bachelor's degree in business administration, public administration, management, or a closely related field is the standard. Some employers also accept degrees in finance, human resources management, or operations management if the role's duties align with that discipline. USCIS will review whether the degree field genuinely corresponds to the job's core responsibilities, not just its title.
What is the prevailing wage requirement for sponsored Administration Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.