Data Entry Specialist Jobs in USA with Visa Sponsorship
Data Entry Specialist roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field such as information systems or business administration. Employers file a Labor Condition Application before sponsoring, and candidates on F-1 OPT can start work while that process is underway.
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Get Access To All JobsINTRODUCTION
Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
ROLE AND RESPONSIBILITIES
The Data Entry Specialist serves as the central coordinator for gift processing, donor administration, and event data management within Beebe Medical Foundation. This position ensures donor contributions are processed accurately and timely, donor records are maintained with integrity, event registrations and related financial data are tracked appropriately, and development operations receive consistent administrative support.
Working closely with event, finance, philanthropy, and administrative staff, the Data Entry Specialist supports the full gift-processing lifecycle, maintains data integrity within Raiser's Edge, supports donor stewardship activities, and serves as a key resource for fundraising and event-related data management.
Responsibilities:
Gift Processing & Donor Administration
- Support the gift-processing workflow from receipt through acknowledgment.
- Receive, review, and process charitable contributions accurately and timely.
- Maintain daily gift logs and gift tracking records.
- Enter gifts, pledges, and donor information into Raiser's Edge.
- Process monthly recurring gifts and maintain recurring donor records.
- Prepare and coordinate check deposits.
- Generate and distribute donor acknowledgment letters.
- Prepare and distribute pledge reminder communications.
- Maintain accurate donor documentation and electronic records.
- Ensure donor records are complete, accurate, and compliant with organizational policies.
Event Registration & Sponsorship Administration
- Maintain event tracking spreadsheets and registration databases.
- Enter sponsorship, registration, attendee, golfer, and guest information.
- Support fundraising events through on-site registration and cashiering.
- Coordinate attendee records and event participant information.
- Reconcile event registration and sponsorship information with Raiser's Edge.
- Assist with event reporting and post-event data analysis.
Database & Reporting Support
- Maintain data accuracy and consistency within Raiser's Edge.
- Support Raiser's Edge NXT initiatives and related data management projects.
- Generate routine reports for philanthropy and leadership stakeholders.
- Assist with donor and fundraising data reconciliation.
- Support documentation management and record retention processes.
- Identify and resolve data discrepancies and incomplete records.
Administrative Support
- Distribute incoming department mail and correspondence.
- Enter and process OnBase check requests.
- Provide general administrative support for fundraising operations and donor services, as needed.
BASIC QUALIFICATIONS
Required Knowledge, Skills, and Abilities
- Exceptional accuracy, attention to detail, and commitment to data integrity.
- Strong data entry and database management skills.
- Ability to handle confidential donor and financial information with discretion and professionalism.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Basic understanding of nonprofit accounting principles.
Qualifications
Required Experience, Education, and Certifications
- Associate degree preferred; an equivalent combination of education and experience will be considered.
- Minimum of two years of data entry, administrative support, fundraising operations, donor services, finance, or database management experience preferred.
- Experience with fundraising databases, CRM systems, or donor management software preferred.
- Experience with Raiser's Edge or Raiser's Edge NXT strongly preferred.
- No certification required.
COMPENSATION
- Entry: USD $18.75/Hr.
- Max: USD $29.06/Hr.
INTRODUCTION
Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
ROLE AND RESPONSIBILITIES
The Data Entry Specialist serves as the central coordinator for gift processing, donor administration, and event data management within Beebe Medical Foundation. This position ensures donor contributions are processed accurately and timely, donor records are maintained with integrity, event registrations and related financial data are tracked appropriately, and development operations receive consistent administrative support.
Working closely with event, finance, philanthropy, and administrative staff, the Data Entry Specialist supports the full gift-processing lifecycle, maintains data integrity within Raiser's Edge, supports donor stewardship activities, and serves as a key resource for fundraising and event-related data management.
Responsibilities:
Gift Processing & Donor Administration
- Support the gift-processing workflow from receipt through acknowledgment.
- Receive, review, and process charitable contributions accurately and timely.
- Maintain daily gift logs and gift tracking records.
- Enter gifts, pledges, and donor information into Raiser's Edge.
- Process monthly recurring gifts and maintain recurring donor records.
- Prepare and coordinate check deposits.
- Generate and distribute donor acknowledgment letters.
- Prepare and distribute pledge reminder communications.
- Maintain accurate donor documentation and electronic records.
- Ensure donor records are complete, accurate, and compliant with organizational policies.
Event Registration & Sponsorship Administration
- Maintain event tracking spreadsheets and registration databases.
- Enter sponsorship, registration, attendee, golfer, and guest information.
- Support fundraising events through on-site registration and cashiering.
- Coordinate attendee records and event participant information.
- Reconcile event registration and sponsorship information with Raiser's Edge.
- Assist with event reporting and post-event data analysis.
Database & Reporting Support
- Maintain data accuracy and consistency within Raiser's Edge.
- Support Raiser's Edge NXT initiatives and related data management projects.
- Generate routine reports for philanthropy and leadership stakeholders.
- Assist with donor and fundraising data reconciliation.
- Support documentation management and record retention processes.
- Identify and resolve data discrepancies and incomplete records.
Administrative Support
- Distribute incoming department mail and correspondence.
- Enter and process OnBase check requests.
- Provide general administrative support for fundraising operations and donor services, as needed.
BASIC QUALIFICATIONS
Required Knowledge, Skills, and Abilities
- Exceptional accuracy, attention to detail, and commitment to data integrity.
- Strong data entry and database management skills.
- Ability to handle confidential donor and financial information with discretion and professionalism.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Basic understanding of nonprofit accounting principles.
Qualifications
Required Experience, Education, and Certifications
- Associate degree preferred; an equivalent combination of education and experience will be considered.
- Minimum of two years of data entry, administrative support, fundraising operations, donor services, finance, or database management experience preferred.
- Experience with fundraising databases, CRM systems, or donor management software preferred.
- Experience with Raiser's Edge or Raiser's Edge NXT strongly preferred.
- No certification required.
COMPENSATION
- Entry: USD $18.75/Hr.
- Max: USD $29.06/Hr.
See all 32+ Data Entry Specialist Jobs
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Get Access To All JobsTips for Finding Visa Sponsorship as a Data Entry Specialist
Frame your degree for specialty occupation
Data entry roles only qualify for H-1B sponsorship when the employer can document a degree requirement in a specific field. Pull the O*NET profile for your role and highlight tasks tied to your degree discipline when building your resume and cover letter.
Target employers with LCA filing history
Use Migrate Mate to find employers who have certified Labor Condition Applications for data entry and data operations roles, so you approach companies already familiar with the sponsorship process rather than educating them from scratch.
Document your STEM OPT training plan early
If your data entry role falls under a STEM-designated CIP code, your employer must sign a Form I-983 training plan. Prepare a draft outlining how the role develops your skills before you bring it to HR, so the conversation moves faster.
Verify prevailing wage before negotiating your offer
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your role and location. Run your job title and work site through the OFLC Wage Search before salary discussions so you know the floor the employer is legally bound to meet.
Ask HR whether the role is exempt from PERM
Some data entry positions are staffed on a temporary or project basis, which can qualify for H-2B instead of a green card track. Confirm early whether the employer intends to file PERM for permanent residence or is sponsoring only for a fixed term.
Get the job description tightened before filing
USCIS scrutinizes data entry roles heavily for specialty occupation status. Work with your employer to ensure the job description specifies a bachelor's degree in a named field as a requirement, not a preference, before the I-129 petition is drafted.
Frequently Asked Questions
Does a Data Entry Specialist role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer structures the position. USCIS requires that the role normally requires a bachelor's degree in a specific, directly related field. Generic data entry jobs often fail this test, but roles requiring knowledge of information systems, database management, or healthcare coding can qualify if the job description explicitly mandates that degree. The employer bears the burden of proving the requirement.
Which visas can sponsor a Data Entry Specialist for work in the United States?
The H-1B is the most common path if the role meets specialty occupation standards. F-1 students can work under OPT or STEM OPT if their degree field aligns with the role. TN visa status is not available for data entry roles because the position does not appear on the USMCA profession list. H-2B visa is an option for temporary or seasonal data entry contracts where the employer can demonstrate no available U.S. workers.
How do I find employers willing to sponsor a Data Entry Specialist role?
Browse Migrate Mate to find U.S. employers with verified sponsorship history for data entry and data operations positions. Focusing on companies that have sponsored before saves time and improves your chances compared to approaching employers who have never navigated the process.
Will my information systems or business degree satisfy the H-1B specialty occupation requirement for data entry work?
A bachelor's degree in information systems, computer science, or a closely related field can support an H-1B for a data entry role if the duties genuinely require that knowledge. A general business degree carries more risk unless the role involves financial data, compliance, or reporting functions that map directly to business administration coursework. USCIS will review the connection between the degree and the daily duties.
Can I switch to a different employer while my H-1B sponsorship is in progress?
Yes, if you are already in H-1B status, you can begin working for a new employer as soon as the new I-129 petition is filed with USCIS, without waiting for approval. If your original petition has not yet been approved, switching employers restarts the process. Keeping documentation of both petitions in order protects your status during any transition period.
What is the prevailing wage requirement for sponsored Data Entry Specialist jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.