Executive Assistant Jobs in USA with Visa Sponsorship
Executive assistant roles are very rarely sponsored for U.S. work visas. USCIS generally doesn't consider administrative support positions to be specialty occupations, making H-1B visa approval extremely unlikely. Even at the C-suite level, the core duties of scheduling, correspondence, and coordination don't typically require a specific bachelor's degree. Your best path forward is transitioning into a more specialized role like project management or operations. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsExecutive Assistant & Office Manager
Reports to: Chief Executive Officer · Hybrid – Orange, Durham, Wake, Johnston Counties
Salary
$60,000 - $70,000
Work Model
Hybrid
Benefits
Medical, Dental, 401K
At United Way Greater Triangle, we believe that behind every high-functioning team is someone who makes everything feel effortless. That someone is you. We’re looking for an Executive Assistant & Office Manager who is more than a logistics expert — you’re a culture builder, a connector of people, and the steady presence that keeps our CEO and team operating at their best.
About us
UWGT invests in, convenes, and amplifies community-driven solutions so everyone in the Triangle can thrive. We connect people and resources to community-driven solutions that create lasting impact across Durham, Johnston, Orange, and Wake counties.
WHAT YOU’LL DO
BE THE GLUE
Culture & team cohesion
You are the heartbeat of the office. You notice when energy is off, celebrate the wins, and cultivate an environment where staff feel seen and supported. You champion warmth and professionalism in every interaction — internal and external — and help make UWGT a place people love to show up to.
PROTECT THE MISSION
Executive & board support
Serve as the CEO’s trusted partner and first line of defense. Manage a complex, ever shifting calendar, prioritize a high-volume inbox, and anticipate needs two steps ahead. Act as a key liaison to the Board of Directors — preparing agendas, compiling briefing materials, attending meetings, and maintaining governance records with discretion and accuracy.
KEEP THINGS MOVING
Operations & HR support
Support hiring managers with interview coordination and candidate communication. Help integrate new software tools to streamline internal workflows. Keep the office running smoothly so the rest of the team can stay focused on community impact.
SET THE TABLE — LITERALLY
Events & hospitality
From staff lunches to donor dinners, you ensure every event reflects UWGT’s standard of hospitality. Source and manage local Triangle-area vendors, track dietary needs, and handle on-site setup and breakdown with quiet professionalism.
Position Qualifications
WHO YOU ARE
- A nonprofit person. You’re fueled by mission, not just tasks. You understand that everything you do — from scheduling a meeting to ordering lunch — is in service of real community impact.
- The glue. You see the whole picture — how teams, calendars, and projects connect — and you build bridges before gaps appear.
- An anticipator. You’re always two steps ahead — solving problems before they become problems and clearing the path so leadership can lead.
- Discreet and trusted. You handle sensitive board and organizational information with the highest level of care and professionalism.
- Technically fluent. Comfortable with Microsoft Suite, AI tools (Claude, Granola), and a quick learner with new platforms.
- Calm under change. Plans shift. You adapt without panic, recalibrate quickly, and bring others along with you.
SKILLS AND EXPERIENCE
- Executive support. You’ve worked directly with a senior leader — a CEO, Executive Director, or C-suite executive — managing their calendar, inbox, and priorities with care and discretion.
- Nonprofit or mission-driven environment. You understand how nonprofits operate: the culture, the stakeholders, the pace, and the purpose. You don’t need to be taught why the mission matters.
- Event & vendor coordination. You’ve planned and executed events — from small team lunches to donor receptions — and managed vendor relationships with professionalism and attention to detail.
- Communication. Exceptional written and verbal skills. You can represent a leader’s voice with authenticity, draft a polished board memo, and still send a warm reply to a vendor — all in the same afternoon.
- Organization & prioritization. You manage competing demands without dropping the ball. You have a system, and it works.
- Technology fluency. Proficient in Microsoft 365 (Outlook, Word, Excel, Teams). Comfortable with AI tools like Claude and Granola, and quick to pick up new platforms.
- Discretion. You handle sensitive information — board matters, personnel issues, donor relationships — with absolute confidentiality.
- Precision. Details matter to you. You catch the typo in the board packet. You double-check the catering order. You confirm the Zoom link works before the meeting starts.
- Adaptability. Things change. You recalibrate without panic and bring a calm, solution-first energy to whatever comes your way.
HOW TO APPLY
Submit your résumé and a cover letter with salary requirement to jobs@unitedwaytriangle.org. Applications are reviewed on a rolling basis.
United Way Greater Triangle is an equal opportunity employer committed to an inclusive, equitable environment that honors the diverse voices in our organization and the communities we serve.
Years of experience
3 - 5 years of experience
Salary range
$60,000.00 - $70,000.00 per year
Required languages
English
Skills and Competencies
- Adaptability and Change Management
- Cross-Functional Capability and Collaboration
- Effective and Engaging Communication
- MS Outlook
- MS Office
- Relationship-Oriented
Executive Assistant & Office Manager
Reports to: Chief Executive Officer · Hybrid – Orange, Durham, Wake, Johnston Counties
Salary
$60,000 - $70,000
Work Model
Hybrid
Benefits
Medical, Dental, 401K
At United Way Greater Triangle, we believe that behind every high-functioning team is someone who makes everything feel effortless. That someone is you. We’re looking for an Executive Assistant & Office Manager who is more than a logistics expert — you’re a culture builder, a connector of people, and the steady presence that keeps our CEO and team operating at their best.
About us
UWGT invests in, convenes, and amplifies community-driven solutions so everyone in the Triangle can thrive. We connect people and resources to community-driven solutions that create lasting impact across Durham, Johnston, Orange, and Wake counties.
WHAT YOU’LL DO
BE THE GLUE
Culture & team cohesion
You are the heartbeat of the office. You notice when energy is off, celebrate the wins, and cultivate an environment where staff feel seen and supported. You champion warmth and professionalism in every interaction — internal and external — and help make UWGT a place people love to show up to.
PROTECT THE MISSION
Executive & board support
Serve as the CEO’s trusted partner and first line of defense. Manage a complex, ever shifting calendar, prioritize a high-volume inbox, and anticipate needs two steps ahead. Act as a key liaison to the Board of Directors — preparing agendas, compiling briefing materials, attending meetings, and maintaining governance records with discretion and accuracy.
KEEP THINGS MOVING
Operations & HR support
Support hiring managers with interview coordination and candidate communication. Help integrate new software tools to streamline internal workflows. Keep the office running smoothly so the rest of the team can stay focused on community impact.
SET THE TABLE — LITERALLY
Events & hospitality
From staff lunches to donor dinners, you ensure every event reflects UWGT’s standard of hospitality. Source and manage local Triangle-area vendors, track dietary needs, and handle on-site setup and breakdown with quiet professionalism.
Position Qualifications
WHO YOU ARE
- A nonprofit person. You’re fueled by mission, not just tasks. You understand that everything you do — from scheduling a meeting to ordering lunch — is in service of real community impact.
- The glue. You see the whole picture — how teams, calendars, and projects connect — and you build bridges before gaps appear.
- An anticipator. You’re always two steps ahead — solving problems before they become problems and clearing the path so leadership can lead.
- Discreet and trusted. You handle sensitive board and organizational information with the highest level of care and professionalism.
- Technically fluent. Comfortable with Microsoft Suite, AI tools (Claude, Granola), and a quick learner with new platforms.
- Calm under change. Plans shift. You adapt without panic, recalibrate quickly, and bring others along with you.
SKILLS AND EXPERIENCE
- Executive support. You’ve worked directly with a senior leader — a CEO, Executive Director, or C-suite executive — managing their calendar, inbox, and priorities with care and discretion.
- Nonprofit or mission-driven environment. You understand how nonprofits operate: the culture, the stakeholders, the pace, and the purpose. You don’t need to be taught why the mission matters.
- Event & vendor coordination. You’ve planned and executed events — from small team lunches to donor receptions — and managed vendor relationships with professionalism and attention to detail.
- Communication. Exceptional written and verbal skills. You can represent a leader’s voice with authenticity, draft a polished board memo, and still send a warm reply to a vendor — all in the same afternoon.
- Organization & prioritization. You manage competing demands without dropping the ball. You have a system, and it works.
- Technology fluency. Proficient in Microsoft 365 (Outlook, Word, Excel, Teams). Comfortable with AI tools like Claude and Granola, and quick to pick up new platforms.
- Discretion. You handle sensitive information — board matters, personnel issues, donor relationships — with absolute confidentiality.
- Precision. Details matter to you. You catch the typo in the board packet. You double-check the catering order. You confirm the Zoom link works before the meeting starts.
- Adaptability. Things change. You recalibrate without panic and bring a calm, solution-first energy to whatever comes your way.
HOW TO APPLY
Submit your résumé and a cover letter with salary requirement to jobs@unitedwaytriangle.org. Applications are reviewed on a rolling basis.
United Way Greater Triangle is an equal opportunity employer committed to an inclusive, equitable environment that honors the diverse voices in our organization and the communities we serve.
Years of experience
3 - 5 years of experience
Salary range
$60,000.00 - $70,000.00 per year
Required languages
English
Skills and Competencies
- Adaptability and Change Management
- Cross-Functional Capability and Collaboration
- Effective and Engaging Communication
- MS Outlook
- MS Office
- Relationship-Oriented
See all 3,292+ Executive Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Executive Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Executive Assistant
Frame your role around strategic business functions
Position your work as executive operations, chief of staff support, or strategic coordination rather than traditional executive assistance. Employers and immigration attorneys have more success arguing specialty occupation status when the job description emphasizes business analysis, cross-functional project management, and strategic planning responsibilities.
Develop expertise in a regulated or technical industry
Executive assistants in healthcare, financial services, legal, or technology sectors can leverage industry-specific knowledge requirements to strengthen their sponsorship case. Understanding HIPAA compliance, SEC reporting cycles, or technical product terminology adds a layer of specialization that supports the H-1B petition.
Pursue complementary professional certifications
Credentials like the Certified Administrative Professional (CAP), Project Management Professional (PMP), or Certified Executive Administrative Professional (CEAP) provide documentation of specialized expertise. These certifications can help an immigration attorney argue that the role demands professional-level knowledge beyond general office skills.
Target C-suite support roles at multinational corporations
Executive assistants supporting CEOs, CFOs, or global leadership teams at companies like JPMorgan Chase, Goldman Sachs, or McKinsey often handle responsibilities that cross into strategic territory. These firms are more familiar with immigration processes and can better justify the specialized nature of the role.
Document complex responsibilities beyond administrative tasks
Keep a detailed record of high-level projects, board meeting preparation, financial report coordination, and cross-departmental initiatives you manage. When it comes time for an H-1B petition, this documentation helps the employer demonstrate that the role exceeds standard administrative functions and requires specialized expertise.
Frequently Asked Questions
Is H-1B sponsorship possible for executive assistant roles?
H-1B visa sponsorship for executive assistant positions is difficult but not impossible when the role involves highly specialized functions. USCIS scrutinizes executive assistant petitions closely because the agency often views these roles as not requiring a degree in a specific field. Petitions are stronger when the position involves complex project management, financial analysis, board-level coordination, or specialized industry knowledge rather than general administrative support.
What distinguishes an executive assistant role that can be sponsored from one that cannot?
The key factor is whether the role genuinely requires a bachelor's degree in a specific field as a minimum qualification. Executive assistants managing M&A due diligence, investor relations coordination, or C-suite strategic initiatives in regulated industries have stronger cases. Roles limited to calendar management, travel booking, and basic correspondence are much harder to justify as specialty occupations.
What alternative visa pathways exist for executive assistants?
The J-1 visa trainee visa can work for executive support professionals in structured training programs lasting up to 18 months. Canadian and Mexican citizens may qualify for TN visa status if the role can be reframed under a qualifying profession. For executive assistants at seasonal businesses, H-2B visa temporary visas may be an option if the position is tied to peak business periods.
Do executive assistants at large companies have better sponsorship chances?
Large corporations and financial institutions are more likely to sponsor executive assistants when the role supports senior leadership in specialized areas like investment banking, technology, or pharmaceuticals. These companies have dedicated immigration teams and can more easily absorb sponsorship costs. The role must still meet specialty occupation requirements regardless of company size.
What is the prevailing wage requirement for sponsored Executive Assistant jobs?
When a U.S. employer sponsors a foreign worker for a work visa, they are legally required to pay at least the "prevailing wage" — the average wage paid to workers in the same occupation, in the same geographic area, with similar experience. This is set by the Department of Labor to prevent employers from hiring foreign workers at below-market rates. The prevailing wage varies significantly by role, location, and experience level — for example, a executive assistant in California will have a different prevailing wage than the same role in a smaller state. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search.
How to find Executive Assistant jobs with visa sponsorship?
To find Executive Assistant jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on multinational corporations, tech companies, and financial firms that commonly sponsor H-1B, O-1 visa, or other work visas for Executive Assistant roles. These organizations often need bilingual assistants and value international experience for supporting global operations.