Executive Assistant Jobs in USA with Visa Sponsorship
Executive assistant roles are very rarely sponsored for U.S. work visas. USCIS generally doesn't consider administrative support positions to be specialty occupations, making H-1B visa approval extremely unlikely. Even at the C-suite level, the core duties of scheduling, correspondence, and coordination don't typically require a specific bachelor's degree. Your best path forward is transitioning into a more specialized role like project management or operations. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsABOUT THE BRAND:
Callaway Golf Company is a premium golf equipment, gear and apparel company with a portfolio of global brands, including Callaway Golf, Odyssey, TravisMathew, and OGIO. Through an unwavering commitment to innovation and premium craftsmanship, Callaway designs, manufactures, and sells high-performance golf clubs, golf balls, apparel, bags, and other accessories—setting the standard for performance in the game of golf.
Our Mission: To create demonstrably superior and pleasingly different products powered by innovative technology and premium craftsmanship enabling golfers of all abilities to play their best and find more joy in the game.
Our company is a blend of experience and diverse backgrounds, and together we look to leave the past behind while moving the game forward. For more information, please visit https://www.callawaygolf.com
JOB OVERVIEW
The Executive Assistant role offers a unique opportunity to enable the team, senior leadership, and visitors to the NADC. We serve premium brands and this role is a primary face of the professional culture at the site. As a key member of our team you will provide strategic and confidential support to the executive team, the local operating team as directed, ensuring smooth functioning and maximizing productivity. We are looking for initiative-taking, solution-oriented individuals with a quest for continuous improvement.
ROLES AND RESPONSIBILITIES
Executive Schedule Management:
- Maintain and update executive calendars, prioritizing meetings and appointments based on urgency and importance.
- Anticipate potential scheduling conflicts and proactively manage solutions.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
Communication Management:
- Screen and prioritize incoming calls, emails, and messages for the executive team as requested.
- Draft and send high-level correspondence on behalf of the executive team, ensuring clarity, professionalism, and consistent messaging.
- Manage and maintain contact databases and information systems.
Meeting and Event Support:
- Deliver outstanding visitor and local attendee experience for meetings and events onsite at the NADC.
- Partner with executives to prepare meeting agendas and materials, ensuring their effectiveness and timeliness.
- Organize and coordinate internal and external events, including coordination, vendor communication, and follow-up.
Strategic Support:
- Assist with research and analysis tasks as assigned by the executive team.
- Prepare presentations for meetings for a broad range of audiences from the onsite team to the Board of Directors.
- Contribute to the development and implementation of strategic initiatives.
Discretion and Confidentiality:
- Maintain the highest level of confidentiality with all executive matters and information.
- Exercise sound judgment and discretion in handling sensitive information.
- Maintain clear alignment with and professional representation of the executive team.
TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)
- Proven ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.
- Excellent organizational skills, diligence, and an initiative-taking approach to problem-solving.
- Effective communication and people skills, including interacting effectively with senior executives and navigating complex situations.
- Demonstrates a high sense of responsibility, strong interpersonal and teamwork skills, and ability to work without close supervision.
- Must accept and keep confidential information learned in the job performance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, CoPilot) and other relevant software (e.g., project management tools).
- Active use of AI in research and content creation or compilation.
- Knowledge of Skye, SharePoint, Visio, and Adobe PDF is a plus.
- Knowledge of proper letter formats, correct grammar, spelling, and language usage; ability to produce neat, accurate correspondence.
- Ability to project manage highly desirable.
- Ability to use telephone, voicemail, conference call, and video conference systems.
- Ability to use and sometimes teach office equipment to run business operations.
- Ability to deliver high-caliber results.
Drive impact department and company operations positively and continuously.
EDUCATION AND EXPERIENCE
Minimum of 5 years experience in an administrative support role, preferably for an executive or high-level manager or large department.
High school diploma or general education degree (GED) required, Bachelor’s degree desired.
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT (if applicable)
- Work is performed in a supportive and professional office workstation and environment designed to facilitate your success.
- Extensive use of office equipment, including computers, calculators, copiers, fax machines, and other business-related machines and software.
- Regularly required to sit and view a computer, use hands to perform typing, and use a mouse.
- Occasionally required to lift and carry up to 25 lbs. and regularly lift and carry up to 5 kg.
- Limited travel.
DISCLAIMER
This job description indicates, in general terms, the type and level of work performed and the typical responsibilities of employees in this classification. Management may change it at any time. Other duties may also apply. Nothing in this position description changes the at-will employment relationship between the Company and its employees. Distribution of this item outside the Company without an authorized release violates Company policy.
DE&I and EEOC:
Inclusion & Diversity: As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day.
If your experience is close to what we’re looking for, please consider applying. Experience comes in many forms, skills are transferable, and passion goes a long way. We know that diverse backgrounds and experiences make for the best problem-solving and creative thinking, which is why we’re dedicated to adding new perspectives to the team and encourage everyone to apply. We look forward to learning more about you.
ARE YOU READY TO MAKE THE TURN? APPLY TODAY!
ABOUT THE BRAND:
Callaway Golf Company is a premium golf equipment, gear and apparel company with a portfolio of global brands, including Callaway Golf, Odyssey, TravisMathew, and OGIO. Through an unwavering commitment to innovation and premium craftsmanship, Callaway designs, manufactures, and sells high-performance golf clubs, golf balls, apparel, bags, and other accessories—setting the standard for performance in the game of golf.
Our Mission: To create demonstrably superior and pleasingly different products powered by innovative technology and premium craftsmanship enabling golfers of all abilities to play their best and find more joy in the game.
Our company is a blend of experience and diverse backgrounds, and together we look to leave the past behind while moving the game forward. For more information, please visit https://www.callawaygolf.com
JOB OVERVIEW
The Executive Assistant role offers a unique opportunity to enable the team, senior leadership, and visitors to the NADC. We serve premium brands and this role is a primary face of the professional culture at the site. As a key member of our team you will provide strategic and confidential support to the executive team, the local operating team as directed, ensuring smooth functioning and maximizing productivity. We are looking for initiative-taking, solution-oriented individuals with a quest for continuous improvement.
ROLES AND RESPONSIBILITIES
Executive Schedule Management:
- Maintain and update executive calendars, prioritizing meetings and appointments based on urgency and importance.
- Anticipate potential scheduling conflicts and proactively manage solutions.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
Communication Management:
- Screen and prioritize incoming calls, emails, and messages for the executive team as requested.
- Draft and send high-level correspondence on behalf of the executive team, ensuring clarity, professionalism, and consistent messaging.
- Manage and maintain contact databases and information systems.
Meeting and Event Support:
- Deliver outstanding visitor and local attendee experience for meetings and events onsite at the NADC.
- Partner with executives to prepare meeting agendas and materials, ensuring their effectiveness and timeliness.
- Organize and coordinate internal and external events, including coordination, vendor communication, and follow-up.
Strategic Support:
- Assist with research and analysis tasks as assigned by the executive team.
- Prepare presentations for meetings for a broad range of audiences from the onsite team to the Board of Directors.
- Contribute to the development and implementation of strategic initiatives.
Discretion and Confidentiality:
- Maintain the highest level of confidentiality with all executive matters and information.
- Exercise sound judgment and discretion in handling sensitive information.
- Maintain clear alignment with and professional representation of the executive team.
TECHNICAL COMPETENCIES (Knowledge, Skills & Abilities)
- Proven ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.
- Excellent organizational skills, diligence, and an initiative-taking approach to problem-solving.
- Effective communication and people skills, including interacting effectively with senior executives and navigating complex situations.
- Demonstrates a high sense of responsibility, strong interpersonal and teamwork skills, and ability to work without close supervision.
- Must accept and keep confidential information learned in the job performance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, CoPilot) and other relevant software (e.g., project management tools).
- Active use of AI in research and content creation or compilation.
- Knowledge of Skye, SharePoint, Visio, and Adobe PDF is a plus.
- Knowledge of proper letter formats, correct grammar, spelling, and language usage; ability to produce neat, accurate correspondence.
- Ability to project manage highly desirable.
- Ability to use telephone, voicemail, conference call, and video conference systems.
- Ability to use and sometimes teach office equipment to run business operations.
- Ability to deliver high-caliber results.
Drive impact department and company operations positively and continuously.
EDUCATION AND EXPERIENCE
Minimum of 5 years experience in an administrative support role, preferably for an executive or high-level manager or large department.
High school diploma or general education degree (GED) required, Bachelor’s degree desired.
PHYSICAL REQUIREMENTS / WORK ENVIRONMENT (if applicable)
- Work is performed in a supportive and professional office workstation and environment designed to facilitate your success.
- Extensive use of office equipment, including computers, calculators, copiers, fax machines, and other business-related machines and software.
- Regularly required to sit and view a computer, use hands to perform typing, and use a mouse.
- Occasionally required to lift and carry up to 25 lbs. and regularly lift and carry up to 5 kg.
- Limited travel.
DISCLAIMER
This job description indicates, in general terms, the type and level of work performed and the typical responsibilities of employees in this classification. Management may change it at any time. Other duties may also apply. Nothing in this position description changes the at-will employment relationship between the Company and its employees. Distribution of this item outside the Company without an authorized release violates Company policy.
DE&I and EEOC:
Inclusion & Diversity: As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, supporting them to bring their authentic selves to work every day.
If your experience is close to what we’re looking for, please consider applying. Experience comes in many forms, skills are transferable, and passion goes a long way. We know that diverse backgrounds and experiences make for the best problem-solving and creative thinking, which is why we’re dedicated to adding new perspectives to the team and encourage everyone to apply. We look forward to learning more about you.
ARE YOU READY TO MAKE THE TURN? APPLY TODAY!
See all 728+ Executive Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Executive Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Executive Assistant
Frame your role around strategic business functions
Position your work as executive operations, chief of staff support, or strategic coordination rather than traditional executive assistance. Employers and immigration attorneys have more success arguing specialty occupation status when the job description emphasizes business analysis, cross-functional project management, and strategic planning responsibilities.
Develop expertise in a regulated or technical industry
Executive assistants in healthcare, financial services, legal, or technology sectors can leverage industry-specific knowledge requirements to strengthen their sponsorship case. Understanding HIPAA compliance, SEC reporting cycles, or technical product terminology adds a layer of specialization that supports the H-1B petition.
Pursue complementary professional certifications
Credentials like the Certified Administrative Professional (CAP), Project Management Professional (PMP), or Certified Executive Administrative Professional (CEAP) provide documentation of specialized expertise. These certifications can help an immigration attorney argue that the role demands professional-level knowledge beyond general office skills.
Target C-suite support roles at multinational corporations
Executive assistants supporting CEOs, CFOs, or global leadership teams at companies like JPMorgan Chase, Goldman Sachs, or McKinsey often handle responsibilities that cross into strategic territory. These firms are more familiar with immigration processes and can better justify the specialized nature of the role.
Frequently Asked Questions
Is H-1B sponsorship possible for executive assistant roles?
H-1B visa sponsorship for executive assistant positions is difficult but not impossible when the role involves highly specialized functions. USCIS scrutinizes executive assistant petitions closely because the agency often views these roles as not requiring a degree in a specific field. Petitions are stronger when the position involves complex project management, financial analysis, board-level coordination, or specialized industry knowledge rather than general administrative support.
What distinguishes an executive assistant role that can be sponsored from one that cannot?
The key factor is whether the role genuinely requires a bachelor's degree in a specific field as a minimum qualification. Executive assistants managing M&A due diligence, investor relations coordination, or C-suite strategic initiatives in regulated industries have stronger cases. Roles limited to calendar management, travel booking, and basic correspondence are much harder to justify as specialty occupations.
What alternative visa pathways exist for executive assistants?
The J-1 visa trainee visa can work for executive support professionals in structured training programs lasting up to 18 months. Canadian and Mexican citizens may qualify for TN visa status if the role can be reframed under a qualifying profession. For executive assistants at seasonal businesses, H-2B visa temporary visas may be an option if the position is tied to peak business periods.
Do executive assistants at large companies have better sponsorship chances?
Large corporations and financial institutions are more likely to sponsor executive assistants when the role supports senior leadership in specialized areas like investment banking, technology, or pharmaceuticals. These companies have dedicated immigration teams and can more easily absorb sponsorship costs. The role must still meet specialty occupation requirements regardless of company size.
What is the prevailing wage requirement for sponsored Executive Assistant jobs?
When a U.S. employer sponsors a foreign worker for a work visa, they are legally required to pay at least the "prevailing wage" — the average wage paid to workers in the same occupation, in the same geographic area, with similar experience. This is set by the Department of Labor to prevent employers from hiring foreign workers at below-market rates. The prevailing wage varies significantly by role, location, and experience level — for example, a executive assistant in California will have a different prevailing wage than the same role in a smaller state. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search.
How to find Executive Assistant jobs with visa sponsorship?
To find Executive Assistant jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on multinational corporations, tech companies, and financial firms that commonly sponsor H-1B, O-1 visa, or other work visas for Executive Assistant roles. These organizations often need bilingual assistants and value international experience for supporting global operations.