Executive Assistant Jobs in USA with Visa Sponsorship
Executive assistant roles are very rarely sponsored for U.S. work visas. USCIS generally doesn't consider administrative support positions to be specialty occupations, making H-1B visa approval extremely unlikely. Even at the C-suite level, the core duties of scheduling, correspondence, and coordination don't typically require a specific bachelor's degree. Your best path forward is transitioning into a more specialized role like project management or operations. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsWhere Ambition Meets Innovation
Build a career that matches all your initiative with an impressive dose of innovation. From cutting-edge resources and a collaborative environment to the freedom to make an impact and more, you’ll find the ingredients you need at LPL Financial to shape your success while helping clients pursue their financial goals.
We are seeking a highly organized, proactive, and strategic Executive Administrative Assistant to support senior Compliance leadership. This role serves as a trusted partner to Compliance executives, acting as an extension of the leadership team to drive operational effectiveness, manage organizational routines, coordinate strategic initiatives, and ensure seamless execution of key priorities.
This position goes beyond traditional administrative support and requires exceptional judgment, executive presence, communication skills, and the ability to operate effectively in a fast-paced, highly regulated environment. The Executive Administrative Assistant will coordinate leadership meetings, manage executive communications, support large-scale department initiatives, develop executive presentations, oversee logistical planning for key events, and maintain visibility into department priorities and action items.
The ideal candidate is a strong project coordinator, skilled communicator, and highly organized professional who can anticipate needs, drive follow-through, and build effective partnerships across all levels of the organization.
Responsibilities
Executive Support & Leadership Effectiveness
- Manage executive calendars, scheduling priorities, and meeting logistics.
- Coordinate leadership meetings, executive one-on-ones, staff meetings, and department planning sessions.
- Track action items, commitments, and follow-up activities arising from leadership meetings.
- Serve as a liaison between Compliance leadership and internal business partners.
- Support travel planning, conference logistics, and executive event coordination.
- Anticipate executive needs and proactively identify opportunities to improve efficiency and effectiveness.
Strategic Planning & Communications
- Develop and maintain executive presentations, meeting materials, talking points, and leadership communications.
- Support preparation of materials for senior leadership meetings, management committees, board updates, and organizational reviews.
- Assist with organizational planning routines and department communications.
- Coordinate department-wide communication initiatives and leadership messaging.
- Ensure consistency, quality, and professionalism across executive communications and presentations.
Project Coordination & Operational Support
- Assist with planning and execution of strategic initiatives and special projects.
- Maintain project trackers, action logs, milestone reporting, and status updates.
- Coordinate activities across Compliance, Risk, Supervision, Legal, Operations, and other business partners.
- Monitor progress against objectives and provide visibility into risks, dependencies, and deliverables.
- Support leadership with research, issue resolution, and follow-up activities.
Meeting & Event Management
- Coordinate department offsites, leadership meetings, workshops, conferences, and training events.
- Manage agendas, materials, attendee communications, catering, room reservations, and meeting logistics.
- Support planning and execution of Compliance-sponsored conferences, leadership forums, and employee engagement events.
- Maintain meeting documentation and ensure completion of assigned follow-up actions.
Reporting & Administrative Operations
- Prepare reports, dashboards, and metrics to support leadership decision-making.
- Assist with budget tracking, invoice processing, and expense management activities.
- Organize and maintain department records, presentation libraries, and document repositories.
- Coordinate recognition programs, employee engagement activities, and department operating routines.
- Support onboarding and administrative activities for new team members.
What Are We Looking For?
We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.
Requirements
- Bachelor's degree or equivalent work experience preferred.
- 5+ years of experience supporting senior executives or leadership teams.
- Experience managing complex calendars, meetings, travel, and executive communications.
- Demonstrated project coordination or business management experience.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, Word, and Teams.
Core Competencies
-
Executive Presence
Demonstrates professionalism, sound judgment, discretion, and confidence when interacting with senior leaders and business partners.
-
Communication Excellence
Produces high-quality written communications and presentations and effectively communicates with individuals at all organizational levels.
-
Organization & Execution
Effectively manages competing priorities, drives accountability, and ensures timely completion of deliverables.
-
Project Coordination
Applies strong planning and organizational skills to support initiatives, meetings, and operational routines.
-
Relationship Management
Builds strong partnerships across departments and serves as a reliable point of coordination for executive leadership.
-
Problem Solving
Identifies issues, proposes practical solutions, and follows through to resolution.
-
Adaptability
Thrives in a fast-paced environment and adjusts quickly to changing priorities and business needs.
Preferences
- Experience supporting executive leaders within Compliance, Risk, Legal, Financial Services, or other regulated industries.
- Experience developing executive-level presentations and leadership materials.
- Experience coordinating large meetings, conferences, or leadership events.
- Familiarity with project management tools such as Smartsheet, SharePoint, Archer, or similar platforms.
- Experience supporting multiple executives or leadership teams simultaneously.
Pay Range:
$26.49-$44.12/hour
Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location. Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more. Your recruiter will be happy to discuss all that LPL has to offer!
Company Overview:
LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace, LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses.
At LPL, independence means that advisors and institution leaders have the freedom they deserve to choose the business model, services, and technology resources that allow them to run a thriving business. They have the flexibility to do business their way. And they have the freedom to manage their client relationships, because they know their clients best. Simply put, we take care of our advisors and institutions, so they can take care of their clients.
Join the LPL team and help us make a difference by turning life’s aspirations into financial realities. Please log in or create an account to apply to this position. Principals only. EOE.
Information on Interviews:
LPL will only communicate with a job applicant directly from an @lplfinancial.com email address and will never conduct an interview online or in a chatroom forum. During an interview, LPL will not request any form of payment from the applicant, or information regarding an applicant’s bank or credit card. Should you have any questions regarding the application process, please contact LPL’s Human Resources Solutions Center at (855) 575-6947.
Where Ambition Meets Innovation
Build a career that matches all your initiative with an impressive dose of innovation. From cutting-edge resources and a collaborative environment to the freedom to make an impact and more, you’ll find the ingredients you need at LPL Financial to shape your success while helping clients pursue their financial goals.
We are seeking a highly organized, proactive, and strategic Executive Administrative Assistant to support senior Compliance leadership. This role serves as a trusted partner to Compliance executives, acting as an extension of the leadership team to drive operational effectiveness, manage organizational routines, coordinate strategic initiatives, and ensure seamless execution of key priorities.
This position goes beyond traditional administrative support and requires exceptional judgment, executive presence, communication skills, and the ability to operate effectively in a fast-paced, highly regulated environment. The Executive Administrative Assistant will coordinate leadership meetings, manage executive communications, support large-scale department initiatives, develop executive presentations, oversee logistical planning for key events, and maintain visibility into department priorities and action items.
The ideal candidate is a strong project coordinator, skilled communicator, and highly organized professional who can anticipate needs, drive follow-through, and build effective partnerships across all levels of the organization.
Responsibilities
Executive Support & Leadership Effectiveness
- Manage executive calendars, scheduling priorities, and meeting logistics.
- Coordinate leadership meetings, executive one-on-ones, staff meetings, and department planning sessions.
- Track action items, commitments, and follow-up activities arising from leadership meetings.
- Serve as a liaison between Compliance leadership and internal business partners.
- Support travel planning, conference logistics, and executive event coordination.
- Anticipate executive needs and proactively identify opportunities to improve efficiency and effectiveness.
Strategic Planning & Communications
- Develop and maintain executive presentations, meeting materials, talking points, and leadership communications.
- Support preparation of materials for senior leadership meetings, management committees, board updates, and organizational reviews.
- Assist with organizational planning routines and department communications.
- Coordinate department-wide communication initiatives and leadership messaging.
- Ensure consistency, quality, and professionalism across executive communications and presentations.
Project Coordination & Operational Support
- Assist with planning and execution of strategic initiatives and special projects.
- Maintain project trackers, action logs, milestone reporting, and status updates.
- Coordinate activities across Compliance, Risk, Supervision, Legal, Operations, and other business partners.
- Monitor progress against objectives and provide visibility into risks, dependencies, and deliverables.
- Support leadership with research, issue resolution, and follow-up activities.
Meeting & Event Management
- Coordinate department offsites, leadership meetings, workshops, conferences, and training events.
- Manage agendas, materials, attendee communications, catering, room reservations, and meeting logistics.
- Support planning and execution of Compliance-sponsored conferences, leadership forums, and employee engagement events.
- Maintain meeting documentation and ensure completion of assigned follow-up actions.
Reporting & Administrative Operations
- Prepare reports, dashboards, and metrics to support leadership decision-making.
- Assist with budget tracking, invoice processing, and expense management activities.
- Organize and maintain department records, presentation libraries, and document repositories.
- Coordinate recognition programs, employee engagement activities, and department operating routines.
- Support onboarding and administrative activities for new team members.
What Are We Looking For?
We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.
Requirements
- Bachelor's degree or equivalent work experience preferred.
- 5+ years of experience supporting senior executives or leadership teams.
- Experience managing complex calendars, meetings, travel, and executive communications.
- Demonstrated project coordination or business management experience.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Outlook, Word, and Teams.
Core Competencies
-
Executive Presence
Demonstrates professionalism, sound judgment, discretion, and confidence when interacting with senior leaders and business partners.
-
Communication Excellence
Produces high-quality written communications and presentations and effectively communicates with individuals at all organizational levels.
-
Organization & Execution
Effectively manages competing priorities, drives accountability, and ensures timely completion of deliverables.
-
Project Coordination
Applies strong planning and organizational skills to support initiatives, meetings, and operational routines.
-
Relationship Management
Builds strong partnerships across departments and serves as a reliable point of coordination for executive leadership.
-
Problem Solving
Identifies issues, proposes practical solutions, and follows through to resolution.
-
Adaptability
Thrives in a fast-paced environment and adjusts quickly to changing priorities and business needs.
Preferences
- Experience supporting executive leaders within Compliance, Risk, Legal, Financial Services, or other regulated industries.
- Experience developing executive-level presentations and leadership materials.
- Experience coordinating large meetings, conferences, or leadership events.
- Familiarity with project management tools such as Smartsheet, SharePoint, Archer, or similar platforms.
- Experience supporting multiple executives or leadership teams simultaneously.
Pay Range:
$26.49-$44.12/hour
Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location. Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more. Your recruiter will be happy to discuss all that LPL has to offer!
Company Overview:
LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace, LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses.
At LPL, independence means that advisors and institution leaders have the freedom they deserve to choose the business model, services, and technology resources that allow them to run a thriving business. They have the flexibility to do business their way. And they have the freedom to manage their client relationships, because they know their clients best. Simply put, we take care of our advisors and institutions, so they can take care of their clients.
Join the LPL team and help us make a difference by turning life’s aspirations into financial realities. Please log in or create an account to apply to this position. Principals only. EOE.
Information on Interviews:
LPL will only communicate with a job applicant directly from an @lplfinancial.com email address and will never conduct an interview online or in a chatroom forum. During an interview, LPL will not request any form of payment from the applicant, or information regarding an applicant’s bank or credit card. Should you have any questions regarding the application process, please contact LPL’s Human Resources Solutions Center at (855) 575-6947.
See all 882+ Executive Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Executive Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Executive Assistant
Frame your role around strategic business functions
Position your work as executive operations, chief of staff support, or strategic coordination rather than traditional executive assistance. Employers and immigration attorneys have more success arguing specialty occupation status when the job description emphasizes business analysis, cross-functional project management, and strategic planning responsibilities.
Develop expertise in a regulated or technical industry
Executive assistants in healthcare, financial services, legal, or technology sectors can leverage industry-specific knowledge requirements to strengthen their sponsorship case. Understanding HIPAA compliance, SEC reporting cycles, or technical product terminology adds a layer of specialization that supports the H-1B petition.
Pursue complementary professional certifications
Credentials like the Certified Administrative Professional (CAP), Project Management Professional (PMP), or Certified Executive Administrative Professional (CEAP) provide documentation of specialized expertise. These certifications can help an immigration attorney argue that the role demands professional-level knowledge beyond general office skills.
Target C-suite support roles at multinational corporations
Executive assistants supporting CEOs, CFOs, or global leadership teams at companies like JPMorgan Chase, Goldman Sachs, or McKinsey often handle responsibilities that cross into strategic territory. These firms are more familiar with immigration processes and can better justify the specialized nature of the role.
Frequently Asked Questions
Is H-1B sponsorship possible for executive assistant roles?
H-1B visa sponsorship for executive assistant positions is difficult but not impossible when the role involves highly specialized functions. USCIS scrutinizes executive assistant petitions closely because the agency often views these roles as not requiring a degree in a specific field. Petitions are stronger when the position involves complex project management, financial analysis, board-level coordination, or specialized industry knowledge rather than general administrative support.
What distinguishes an executive assistant role that can be sponsored from one that cannot?
The key factor is whether the role genuinely requires a bachelor's degree in a specific field as a minimum qualification. Executive assistants managing M&A due diligence, investor relations coordination, or C-suite strategic initiatives in regulated industries have stronger cases. Roles limited to calendar management, travel booking, and basic correspondence are much harder to justify as specialty occupations.
What alternative visa pathways exist for executive assistants?
The J-1 visa trainee visa can work for executive support professionals in structured training programs lasting up to 18 months. Canadian and Mexican citizens may qualify for TN visa status if the role can be reframed under a qualifying profession. For executive assistants at seasonal businesses, H-2B visa temporary visas may be an option if the position is tied to peak business periods.
Do executive assistants at large companies have better sponsorship chances?
Large corporations and financial institutions are more likely to sponsor executive assistants when the role supports senior leadership in specialized areas like investment banking, technology, or pharmaceuticals. These companies have dedicated immigration teams and can more easily absorb sponsorship costs. The role must still meet specialty occupation requirements regardless of company size.
What is the prevailing wage requirement for sponsored Executive Assistant jobs?
When a U.S. employer sponsors a foreign worker for a work visa, they are legally required to pay at least the "prevailing wage" — the average wage paid to workers in the same occupation, in the same geographic area, with similar experience. This is set by the Department of Labor to prevent employers from hiring foreign workers at below-market rates. The prevailing wage varies significantly by role, location, and experience level — for example, a executive assistant in California will have a different prevailing wage than the same role in a smaller state. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search.
How to find Executive Assistant jobs with visa sponsorship?
To find Executive Assistant jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus on multinational corporations, tech companies, and financial firms that commonly sponsor H-1B, O-1 visa, or other work visas for Executive Assistant roles. These organizations often need bilingual assistants and value international experience for supporting global operations.