Executive Assistant Visa Sponsorship Jobs in Hawaii
Executive assistant roles in Hawaii are concentrated in Honolulu, where large employers in hospitality, healthcare, and government rely on skilled administrative professionals. Organizations like The Queen's Health Systems, major hotel groups, and state government agencies are among the employers that have sponsored work visas for executive assistants in the islands.
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Get Access To All JobsResponsibilities
JOB SUMMARY/RESPONSIBILITIES:
- Responsible for providing administrative and clerical support to the executive officer(s); duties are generally more complex in nature and involve access to confidential information.
- Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.
TYPICAL PHYSICAL DEMANDS:
- Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking.
- Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions; walking.
- Occasional: climbing stairs, twisting body, pushing/pulling.
- Operates computer, printer, copier, facsimile machine, telephone and other office equipment.
TYPICAL WORKING CONDITIONS:
- Not substantially subjected to adverse environmental conditions.
MINIMUM QUALIFICATIONS:
EDUCATION/CERTIFICATION AND LICENSURE:
- Associate's degree or business school graduate or two (2) years of administrative experience may be substituted for the degree.
Experience:
- In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
- Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
- Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
- Supervisory experience preferred.
-
Experience to demonstrate the following:
-
Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
- Effectively communicates both orally and in writing.
- Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
Equal Opportunity Employer / Disability / Vet
Your Health. Our Legacy
Our Mission: To fulfill the intent of Queen Emma and King Kamehameha IV to provide in perpetuity quality health care services to improve the well-being of Native Hawaiians and all of the people of Hawai‘i.
Our Values:
Compassion guides our actions
Aloha inspires us in all that we do
Respect and understanding are essential for the dignity of all
Excellence is our quest
Responsibilities
JOB SUMMARY/RESPONSIBILITIES:
- Responsible for providing administrative and clerical support to the executive officer(s); duties are generally more complex in nature and involve access to confidential information.
- Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.
TYPICAL PHYSICAL DEMANDS:
- Essential: sitting, walking, stooping/bending, finger dexterity, seeing, hearing, speaking.
- Frequent: standing, lifting usual weight up to 25 pounds; carrying usual weight of 5 pounds up to 20 pounds; reaching above, at and below shoulder level; repetitive arm/hand motions; walking.
- Occasional: climbing stairs, twisting body, pushing/pulling.
- Operates computer, printer, copier, facsimile machine, telephone and other office equipment.
TYPICAL WORKING CONDITIONS:
- Not substantially subjected to adverse environmental conditions.
MINIMUM QUALIFICATIONS:
EDUCATION/CERTIFICATION AND LICENSURE:
- Associate's degree or business school graduate or two (2) years of administrative experience may be substituted for the degree.
Experience:
- In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
- Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
- Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
- Supervisory experience preferred.
-
Experience to demonstrate the following:
-
Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
- Effectively communicates both orally and in writing.
- Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
Equal Opportunity Employer / Disability / Vet
Your Health. Our Legacy
Our Mission: To fulfill the intent of Queen Emma and King Kamehameha IV to provide in perpetuity quality health care services to improve the well-being of Native Hawaiians and all of the people of Hawai‘i.
Our Values:
Compassion guides our actions
Aloha inspires us in all that we do
Respect and understanding are essential for the dignity of all
Excellence is our quest
Executive Assistant Job Roles in Hawaii
See all 11+ Executive Assistant Jobs in Hawaii
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Search Executive Assistant Jobs in HawaiiExecutive Assistant Jobs in Hawaii: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Hawaii?
Visa sponsorship for executive assistants in Hawaii is most common among large organizations with established HR and legal infrastructure. Honolulu-based employers in healthcare, hospitality, and the federal sector, including hospital networks, resort management companies, and defense contractors operating around Pearl Harbor, have a track record of filing H-1B and other work visa petitions for administrative professionals.
Which visa types are most common for executive assistant roles in Hawaii?
The H-1B is the most frequently used visa for executive assistant positions in Hawaii, provided the role qualifies as a specialty occupation requiring at least a bachelor's degree in a specific field. Some executive assistants also enter on TN visas if they are Canadian or Mexican citizens and the role meets qualifying criteria. E-3 visas apply to Australian citizens in qualifying specialty occupation roles.
Which cities in Hawaii have the most executive assistant sponsorship jobs?
Honolulu accounts for the large majority of executive assistant sponsorship opportunities in Hawaii. As the state's commercial, government, and healthcare hub, it concentrates the employers large enough to navigate the sponsorship process. Smaller pockets of opportunity exist in areas like Kailua-Kona on Hawaii Island, tied to resort and healthcare operations, but Honolulu remains the primary market by a significant margin.
How to find executive assistant visa sponsorship jobs in Hawaii?
Migrate Mate is the most direct way to find executive assistant visa sponsorship jobs in Hawaii. The platform filters roles specifically by visa sponsorship availability, so you are not sifting through listings from employers who will not support a work visa. Focusing your search on Honolulu and filtering for administrative or executive support roles gives you the most relevant results for Hawaii's market.
Are there state-specific considerations for executive assistant visa sponsorship in Hawaii?
Hawaii's geographic isolation means the hiring pool is smaller than mainland states, which can make employers more willing to sponsor qualified candidates who are already in the state. The state's economy is heavily anchored in tourism, healthcare, and government, so executive assistant roles tied to those industries are the most active for sponsorship. Employers must still meet federal prevailing wage requirements set by the Department of Labor for the Honolulu metropolitan area.
What is the prevailing wage for sponsored executive assistant jobs in Hawaii?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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