Executive Assistant Visa Sponsorship Jobs in Missouri
Missouri's executive assistant jobs with visa sponsorship are concentrated in Kansas City and St. Louis, where major employers in healthcare, financial services, and technology maintain large administrative operations. Companies like Cerner (now Oracle Health), Edward Jones, and Express Scripts have historically supported professional visa petitions for qualified executive support staff.
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Why you’ll love this position
We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.
Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.
This position will be in the Division of Administrative Support at the Lewis & Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri.
Responsibilities
What you’ll do
- Provide administrative support to division team members, including scheduling meetings, making travel arrangements, proof-reading and finalizing correspondence, ensuring timely signing of grants and other documents requiring signature authority as delegated by the department director.
- Serve as a member of the division leadership team, mentoring others within and outside the division. Note: this position may supervise one team member in the future.
- Create and update division forms, ensuring final versions are posted on the intranet.
- Coordinate the onboarding and offboarding of department operations team members and unclassified positions, including scheduling interviews, requests to fill, requests to hire, position changes, and offboarding activities.
- Function as the timekeeper for the Division of Administrative Support and Director's Office. Review reports to ensure time was entered correctly and enter corrections into the statewide accounting system when necessary.
- Manage supplies for the office – making sure adequate supplies are available and ordering additional items as approved.
- Manage multipurpose purchasing card in accordance with state guidelines and policies.
- Process and submit department operations invoices for payment.
- Other duties as assigned.
QUALIFICATIONS
All you need for success
To be successful in this position, a candidate will need the following skills:
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Ability to operate in a discreet environment and maintain a certain level of confidentiality.
Equivalent to those typically gained by:
- Four or more years of office or related clerical experience including one year at an advanced level position.
- Possession of a high school diploma, GED certificate, or equivalent.
(Additional education or experience may substitute for the required education or experience)
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant
JOB DETAILS
More reasons to love this position
BENEFITS & WORK-LIFE BALANCE
Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.
HOW WE INVEST IN YOU:
- Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
- Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
CONTACT DETAILS
If you have questions or require any accommodations to participate in the application or interview process please contact:
Darcy Bybee, Division Director at 573-751-1117 or Darcy.Bybee@dnr.mo.gov
Or
Sally Namassy, Recruiter at dnr.recruiter@dnr.mo.gov
The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.
JOB SUMMARY
Why you’ll love this position
We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values: Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.
Please note: The salary range listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above.
This position will be in the Division of Administrative Support at the Lewis & Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri.
Responsibilities
What you’ll do
- Provide administrative support to division team members, including scheduling meetings, making travel arrangements, proof-reading and finalizing correspondence, ensuring timely signing of grants and other documents requiring signature authority as delegated by the department director.
- Serve as a member of the division leadership team, mentoring others within and outside the division. Note: this position may supervise one team member in the future.
- Create and update division forms, ensuring final versions are posted on the intranet.
- Coordinate the onboarding and offboarding of department operations team members and unclassified positions, including scheduling interviews, requests to fill, requests to hire, position changes, and offboarding activities.
- Function as the timekeeper for the Division of Administrative Support and Director's Office. Review reports to ensure time was entered correctly and enter corrections into the statewide accounting system when necessary.
- Manage supplies for the office – making sure adequate supplies are available and ordering additional items as approved.
- Manage multipurpose purchasing card in accordance with state guidelines and policies.
- Process and submit department operations invoices for payment.
- Other duties as assigned.
QUALIFICATIONS
All you need for success
To be successful in this position, a candidate will need the following skills:
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Ability to operate in a discreet environment and maintain a certain level of confidentiality.
Equivalent to those typically gained by:
- Four or more years of office or related clerical experience including one year at an advanced level position.
- Possession of a high school diploma, GED certificate, or equivalent.
(Additional education or experience may substitute for the required education or experience)
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant
JOB DETAILS
More reasons to love this position
BENEFITS & WORK-LIFE BALANCE
Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here.
HOW WE INVEST IN YOU:
- Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
- Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
CONTACT DETAILS
If you have questions or require any accommodations to participate in the application or interview process please contact:
Darcy Bybee, Division Director at 573-751-1117 or Darcy.Bybee@dnr.mo.gov
Or
Sally Namassy, Recruiter at dnr.recruiter@dnr.mo.gov
The State of Missouri is an equal opportunity employer and is committed to developing and maintaining a talented workforce.
Executive Assistant Job Roles in Missouri
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Search Executive Assistant Jobs in MissouriExecutive Assistant Jobs in Missouri: Frequently Asked Questions
Which companies in Missouri sponsor visas for executive assistants?
Large employers in Missouri's healthcare and financial services sectors are the most consistent sponsors for executive assistant roles. Organizations like BJC HealthCare, Ascension, Edward Jones, and Centene Corporation have filed H-1B visa petitions for administrative and executive support positions. Enterprise-level companies with global operations tend to have established immigration programs and HR infrastructure to manage sponsorship for these roles.
Which visa types are most common for executive assistant roles in Missouri?
The H-1B is the most common visa category used for executive assistant roles where the position requires a bachelor's degree in a specific field, such as business administration or communications. USCIS scrutinizes executive assistant petitions carefully, so the employer must demonstrate the role qualifies as a specialty occupation. L-1B and O-1 visas are less common but may apply in specific circumstances depending on the applicant's background and employer type.
How to find executive assistant visa sponsorship jobs in Missouri?
Migrate Mate is built specifically for this search. You can filter by role and state to see executive assistant positions in Missouri where employers have indicated willingness to sponsor work visas. This is more targeted than a general job search because the listings are pre-filtered for sponsorship. Focusing your search on Kansas City and St. Louis will surface the highest concentration of relevant opportunities in Missouri.
Which cities in Missouri have the most executive assistant sponsorship jobs?
Kansas City and St. Louis account for the large majority of executive assistant sponsorship opportunities in Missouri. St. Louis draws from its base of Fortune 500 companies in healthcare, logistics, and financial services, including Emerson Electric and Mastercard's regional offices. Kansas City's growing technology and healthcare sectors, anchored by employers like Cerner and H&R Block, generate consistent demand for senior administrative professionals.
Are there any Missouri-specific factors that affect executive assistant visa sponsorship?
Missouri does not have state-level visa programs, so federal H-1B rules govern sponsorship. One practical consideration is that executive assistant roles must meet the specialty occupation standard, which means the employer's job description needs to clearly require a bachelor's degree in a relevant discipline. Missouri's lower cost of living compared to coastal markets means prevailing wage requirements are generally more accessible for employers, which can make sponsorship more feasible for mid-sized companies.
What is the prevailing wage for sponsored executive assistant jobs in Missouri?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.