Executive Assistant Visa Sponsorship Jobs in Washington DC
Washington DC's executive assistant market is driven by federal agencies, international organizations, embassies, law firms, and major consulting groups like Deloitte and Booz Allen Hamilton. Employers here regularly sponsor H-1B visa and TN visas for qualified candidates. Competition is significant, but DC's concentration of high-profile institutions creates consistent demand for experienced executive assistants.
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About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive. May provide back up support to higher-level management as needed.
Responsibilities
- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
- Uses advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
- May train/coordinate work for new administrative assistants.
- Follows executive onboarding procedures.
Qualifications
- High School diploma or equivalent. Some college preferred.
- 5+ years previous admin experience or equivalent.
- Operates with little instruction and minimal supervision.
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive. May provide back up support to higher-level management as needed.
Responsibilities
- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
- Uses advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
- May train/coordinate work for new administrative assistants.
- Follows executive onboarding procedures.
Qualifications
- High School diploma or equivalent. Some college preferred.
- 5+ years previous admin experience or equivalent.
- Operates with little instruction and minimal supervision.
- Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Executive Assistant Job Roles in Washington DC
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Search Executive Assistant Jobs in Washington DCExecutive Assistant Jobs in Washington DC: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Washington DC?
Federal contractors, international organizations, and major consulting firms are among the most active sponsors in DC. Companies like Booz Allen Hamilton, Deloitte, KPMG, and large law firms have established sponsorship processes. Embassies and multilateral organizations such as the World Bank and IMF also hire executive assistants and have experience navigating work authorization for international candidates.
Which visa types are most common for executive assistant roles in Washington DC?
The H-1B is the most common visa for executive assistants in DC, provided the role qualifies as a specialty occupation requiring a bachelor's degree in a specific field. Canadian and Mexican nationals may pursue TN visas if their background fits an eligible category. Some candidates working for international organizations may have access to G-series visas depending on the institution.
How to find executive assistant visa sponsorship jobs in Washington DC?
Migrate Mate is built specifically for international job seekers and filters executive assistant roles in Washington DC by visa sponsorship availability. Rather than sorting through thousands of unfiltered listings, Migrate Mate surfaces employers who have an active track record of sponsoring work visas, saving significant time for candidates navigating both job search and immigration requirements simultaneously.
Which areas in Washington DC have the most executive assistant sponsorship jobs?
Most sponsoring employers are concentrated in the District itself, particularly in the Penn Quarter, Foggy Bottom, and K Street corridors where consulting firms, law firms, and international organizations cluster. The broader metro area, including Bethesda and McLean in Virginia, also has strong demand through federal contractors and government-adjacent organizations with established immigration sponsorship infrastructure.
Are there DC-specific factors that affect visa sponsorship for executive assistants?
DC's high concentration of federal contractors means many executive assistant roles require security clearances, which can create complications for non-citizens or recent visa holders. Employers in the international development and diplomatic sectors tend to be more experienced with work authorization processes. Prevailing wage requirements under the H-1B program apply here as they do nationally, and DC's cost of living means offered compensation generally meets or exceeds those thresholds.
What is the prevailing wage for sponsored executive assistant jobs in Washington DC?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.