Executive Assistant Visa Sponsorship Jobs in Michigan
Michigan's executive assistant jobs with visa sponsorship are concentrated in Detroit, Grand Rapids, and Ann Arbor, where major employers like Ford, General Motors, Stellantis, and the University of Michigan regularly hire senior administrative professionals. The state's automotive, healthcare, and higher education sectors drive consistent demand for experienced executive assistants.
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Posting Summary
College VP Business And Finance - DIV
Executive Area VP Business And Finance
Department VP Business and Finance
Posting Detail Information
Posting Number S1729P
Job Type Full Time, Regular
Pay Type Exempt/Salaried
Pay Grade G
Campus Location WMU - Kalamazoo - Main Campus
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
Independently plans, directs and performs advanced, diversified, and confidential administrative activities for the executive. Works independently and sets priorities to manage critical and ongoing office functions. Directs and oversees projects or initiatives in the division and exercises discretion and judgment. Reflects, articulates, and promotes the mission, vision and identity of the University.
Major Duties
- Manages projects and activities. Serves as principal point of contact and advisor to the executive. Independently coordinates projects and initiatives in the division, and exercises discretion and judgment to handle issues that are referred to the executive.
- Represents the executive with communication to internal and external constituents. Demonstrates exceptional interpersonal, verbal, and written communication skills, as well as the ability to communicate with tact and diplomacy with all constituents.
- Completes multiple, diverse assignments. Coordinates the collection of data and information; proactively produces and edits letters, memos, speeches, presentations and other miscellaneous documents.
- Manages office operations and departmental functions, including budget orders as well as coordinating and overseeing repair of all office equipment.
- Directs and administers the management and administration of executive’s office functions and operations. This includes supervision of office staff, student employees and employment decisions.
- Provides oversight and guidance to effectively address and resolve issues referred to the executive. Collects input regarding conflicts/issues, determines priorities and possible pathways for resolution, and initiates steps for resolution. If possible, resolves issues before they reach the executive. Facilitates contacts and problem-resolution referring issues to appropriate academic and administrative offices for follow-up as needed and to assure issues are resolved.
Minimum Qualifications
- Bachelor’s degree in related field from an accredited institution, or equivalent combination of education and experience.
- Five years’ relevant experience.
- Ability to provide executive-level administrative support including managing executive’s schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents.
- Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems.
- Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems.
- Experience providing guidance to students or other employees.
Desired Qualifications
- Bachelor’s degree in related field from an accredited institution.
- Notary Public of Michigan or willingness to be appointed and serve.
- Advanced office software skills, including word processing, spreadsheets and presentations.
- Ability to manage and coordinate special projects.
Special Instructions to Applicants
External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.
Additional Position Information
Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, s://www.wmich.edu/hr/enrollment-staff.
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.
- Work is generally performed in a well lit, temperature-controlled indoor environment with occasional exposure to the outdoors and/or any number of elements.
Position Details
Posting Summary
College VP Business And Finance - DIV
Executive Area VP Business And Finance
Department VP Business and Finance
Posting Detail Information
Posting Number S1729P
Job Type Full Time, Regular
Pay Type Exempt/Salaried
Pay Grade G
Campus Location WMU - Kalamazoo - Main Campus
Salary Range Pay is commensurate with qualifications and experience, combined with an excellent benefits package.
General Summary
Independently plans, directs and performs advanced, diversified, and confidential administrative activities for the executive. Works independently and sets priorities to manage critical and ongoing office functions. Directs and oversees projects or initiatives in the division and exercises discretion and judgment. Reflects, articulates, and promotes the mission, vision and identity of the University.
Major Duties
- Manages projects and activities. Serves as principal point of contact and advisor to the executive. Independently coordinates projects and initiatives in the division, and exercises discretion and judgment to handle issues that are referred to the executive.
- Represents the executive with communication to internal and external constituents. Demonstrates exceptional interpersonal, verbal, and written communication skills, as well as the ability to communicate with tact and diplomacy with all constituents.
- Completes multiple, diverse assignments. Coordinates the collection of data and information; proactively produces and edits letters, memos, speeches, presentations and other miscellaneous documents.
- Manages office operations and departmental functions, including budget orders as well as coordinating and overseeing repair of all office equipment.
- Directs and administers the management and administration of executive’s office functions and operations. This includes supervision of office staff, student employees and employment decisions.
- Provides oversight and guidance to effectively address and resolve issues referred to the executive. Collects input regarding conflicts/issues, determines priorities and possible pathways for resolution, and initiates steps for resolution. If possible, resolves issues before they reach the executive. Facilitates contacts and problem-resolution referring issues to appropriate academic and administrative offices for follow-up as needed and to assure issues are resolved.
Minimum Qualifications
- Bachelor’s degree in related field from an accredited institution, or equivalent combination of education and experience.
- Five years’ relevant experience.
- Ability to provide executive-level administrative support including managing executive’s schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents.
- Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems.
- Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems.
- Experience providing guidance to students or other employees.
Desired Qualifications
- Bachelor’s degree in related field from an accredited institution.
- Notary Public of Michigan or willingness to be appointed and serve.
- Advanced office software skills, including word processing, spreadsheets and presentations.
- Ability to manage and coordinate special projects.
Special Instructions to Applicants
External applicants should use the WMU – Application.
Internal applicants should use the WMU – Internal Application.
Additional Position Information
Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation.
Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, s://www.wmich.edu/hr/enrollment-staff.
Physical requirements and working conditions
- Office or other indoor work with minimal physical demands such as occasionally lifting/moving materials less than 25 pounds.
- Work is generally performed in a well lit, temperature-controlled indoor environment with occasional exposure to the outdoors and/or any number of elements.
Executive Assistant Job Roles in Michigan
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Search Executive Assistant Jobs in MichiganExecutive Assistant Jobs in Michigan: Frequently Asked Questions
Which companies in Michigan sponsor visas for executive assistants?
Michigan's largest employers across automotive and healthcare are the most active sponsors. Ford Motor Company, General Motors, Stellantis, Dow Chemical, Beaumont Health, and the University of Michigan have documented H-1B visa sponsorship histories for administrative and operations roles. Large professional services firms with Michigan offices, including accounting and consulting practices, also sponsor executive assistants when candidates meet specialty occupation requirements.
Which visa types are most common for executive assistant roles in Michigan?
The H-1B is the most common visa category for executive assistants in Michigan, but approval depends on the role meeting the specialty occupation standard, meaning a specific bachelor's degree in a directly related field is typically required. Candidates from Australia may qualify for the E-3 visa. Those with extraordinary ability or multinational manager experience may explore O-1 visa or L-1 visa pathways, depending on their background.
Which cities in Michigan have the most executive assistant visa sponsorship jobs?
Detroit and its metro suburbs, including Dearborn, Auburn Hills, and Southfield, concentrate the highest volume of executive assistant sponsorship opportunities given the density of automotive headquarters and corporate offices. Ann Arbor adds demand through the University of Michigan and its affiliated research and healthcare institutions. Grand Rapids is a secondary market with growing sponsorship activity driven by healthcare systems like Corewell Health and regional corporate employers.
How to find executive assistant visa sponsorship jobs in Michigan?
Migrate Mate is the most direct way to find executive assistant visa sponsorship jobs in Michigan, with listings filtered specifically for roles where employers have indicated sponsorship availability. Searching within Migrate Mate for executive assistant positions in Detroit, Ann Arbor, and Grand Rapids surfaces opportunities at Michigan's major automotive, healthcare, and university employers, saving significant time compared to manually screening general job postings for sponsorship eligibility.
Are there state-specific considerations for executive assistants seeking sponsorship in Michigan?
Michigan's prevailing wage requirements for H-1B positions are set by Department of Labor wage surveys and vary by metro area, with Detroit metro wages generally higher than those in smaller Michigan markets. The automotive industry's project-based staffing cycles can affect sponsorship timing, so candidates targeting Ford, GM, or Stellantis should expect hiring to align with fiscal planning periods. University of Michigan and Michigan State hiring follows academic calendar rhythms, with searches often opening in spring and fall.
What is the prevailing wage for sponsored executive assistant jobs in Michigan?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.