Executive Assistant Visa Sponsorship Jobs in Alabama
Executive assistant roles in Alabama are concentrated in Birmingham's finance and healthcare sectors, Huntsville's aerospace and defense industry, and Montgomery's government and legal hubs. Major employers including Protective Life, Regions Financial, and Huntsville's defense contractors have sponsored skilled administrative professionals. International candidates will find the most active hiring along the Birmingham-Huntsville corridor.
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Get Access To All JobsLocation: Tuscaloosa, Alabama, United States
Pay Grade/Pay Range: Minimum: $21.44 - Midpoint: $26.83 (Hourly N6)
Department/Organization: 800101 - VP Student Life
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Executive Assistant I provides administrative support for a Dean, Assistant/Associate Vice President, or position of comparable size, scope, and complexity. Performs complex and non-routine administrative tasks. Acts as liaison of the executive and their office. Drafts and sends communications on executive’s behalf. Manages the office of the executive to include supervision of office staff. Oversees maintenance of all files, records, and reports. Oversee and works on special projects.
Additional Department Summary: Serves as the primary support for the Assistant Vice President of Student Life. Plans, coordinates, and supports the day-to-day general fiscal, administrative, and operational components of the Office of the Vice President for Student Life. Supports the Student Life Development Officer. Hires, schedules, and supervises student office assistants. Makes purchases to maintain office supplies and equipment needed for office operations. Reconciles p-card transactions for the Office of the Vice President. Serves as the primary back-up to the Executive Assistant to the Vice President of Student Life to provide continuity of office operations. Works in close collaboration with Student Life Business Services to ensure both institutional and divisional business policies are followed, and as appropriate, communicated on behalf of Business Services and/or the Vice President, any messages that need to be delivered to the division and/or department heads or supervisors within Student Life. Provides direct support for the Student Life Development Officer which includes, but is not limited to, documenting communication in, and researching details in, the University's donor database. Manages the Development Officer's annual budget with tasks such as researching and maintaining options for best fiscal use of budget funds for donor gifts, purchasing donor gifts, reconciliation of p-card, and processing monthly reports with Student Life Business Services. Assists with organizing meetings with donors and other external partners on behalf of the Development Officer. Provides support for some of the HR functions of the VP's Office, which includes, but is not limited to, updating and maintaining divisional staffing documentation and posting job positions on external websites. Completes required training and promoting a safe, hospitable, and respectful workplace. Reviews required training reports and communicates with department heads on those non-compliant to ensure compliance by any required deadlines. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.
Required Minimum Qualifications: High school diploma or GED and five (5) years of administrative experience; OR associate’s degree and three (3) years of administrative experience; OR bachelor's degree and one (1) year of administrative experience.
Skills and Knowledge: High proficiency in Microsoft Excel. Reflects initiative, judgment, and professionalism with the many campus stakeholders that this position engages with on a daily basis, including but not limited to students, parents, divisional and institutional colleagues, and donors. Strong communications skills are needed in a variety of settings: in person, over the phone, video conferences, and written communication. Demonstrated commitment to supporting all students.
Preferred Qualifications: Office administration experience. Experience supervising students.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
Location: Tuscaloosa, Alabama, United States
Pay Grade/Pay Range: Minimum: $21.44 - Midpoint: $26.83 (Hourly N6)
Department/Organization: 800101 - VP Student Life
Normal Work Schedule: Monday - Friday 8:00am to 5:00pm
Job Summary: The Executive Assistant I provides administrative support for a Dean, Assistant/Associate Vice President, or position of comparable size, scope, and complexity. Performs complex and non-routine administrative tasks. Acts as liaison of the executive and their office. Drafts and sends communications on executive’s behalf. Manages the office of the executive to include supervision of office staff. Oversees maintenance of all files, records, and reports. Oversee and works on special projects.
Additional Department Summary: Serves as the primary support for the Assistant Vice President of Student Life. Plans, coordinates, and supports the day-to-day general fiscal, administrative, and operational components of the Office of the Vice President for Student Life. Supports the Student Life Development Officer. Hires, schedules, and supervises student office assistants. Makes purchases to maintain office supplies and equipment needed for office operations. Reconciles p-card transactions for the Office of the Vice President. Serves as the primary back-up to the Executive Assistant to the Vice President of Student Life to provide continuity of office operations. Works in close collaboration with Student Life Business Services to ensure both institutional and divisional business policies are followed, and as appropriate, communicated on behalf of Business Services and/or the Vice President, any messages that need to be delivered to the division and/or department heads or supervisors within Student Life. Provides direct support for the Student Life Development Officer which includes, but is not limited to, documenting communication in, and researching details in, the University's donor database. Manages the Development Officer's annual budget with tasks such as researching and maintaining options for best fiscal use of budget funds for donor gifts, purchasing donor gifts, reconciliation of p-card, and processing monthly reports with Student Life Business Services. Assists with organizing meetings with donors and other external partners on behalf of the Development Officer. Provides support for some of the HR functions of the VP's Office, which includes, but is not limited to, updating and maintaining divisional staffing documentation and posting job positions on external websites. Completes required training and promoting a safe, hospitable, and respectful workplace. Reviews required training reports and communicates with department heads on those non-compliant to ensure compliance by any required deadlines. Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.
Required Minimum Qualifications: High school diploma or GED and five (5) years of administrative experience; OR associate’s degree and three (3) years of administrative experience; OR bachelor's degree and one (1) year of administrative experience.
Skills and Knowledge: High proficiency in Microsoft Excel. Reflects initiative, judgment, and professionalism with the many campus stakeholders that this position engages with on a daily basis, including but not limited to students, parents, divisional and institutional colleagues, and donors. Strong communications skills are needed in a variety of settings: in person, over the phone, video conferences, and written communication. Demonstrated commitment to supporting all students.
Preferred Qualifications: Office administration experience. Experience supervising students.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.
The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.
Executive Assistant Job Roles in Alabama
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Search Executive Assistant Jobs in AlabamaExecutive Assistant Jobs in Alabama: Frequently Asked Questions
Which companies in Alabama sponsor visas for executive assistants?
Birmingham-based employers in finance and healthcare, including Regions Financial, Protective Life, and UAB Health System, have historically sponsored skilled administrative roles. Huntsville's aerospace and defense sector, with contractors supporting NASA's Marshall Space Flight Center and Redstone Arsenal, also hires executive assistants at a senior level. Sponsorship is not guaranteed and depends on each employer's internal HR policies and demonstrated need.
Which visa types are most common for executive assistant roles in Alabama?
The H-1B visa is the most commonly used work visa for executive assistants in Alabama, though approval depends on USCIS classifying the role as a specialty occupation requiring at least a bachelor's degree in a specific field. Some candidates from Australia qualify for the E-3 visa. Canadian and Mexican nationals may explore TN visa status if their role and qualifications meet the relevant criteria. An immigration attorney can assess which category fits your specific situation.
Which cities in Alabama have the most executive assistant visa sponsorship jobs?
Birmingham and Huntsville account for the majority of executive assistant sponsorship activity in Alabama. Birmingham's concentration of financial services, legal firms, and healthcare systems drives demand for senior administrative professionals. Huntsville's rapid growth as a technology and defense hub has expanded corporate office hiring significantly. Montgomery, as the state capital, offers opportunities within government-adjacent organizations and regional corporate offices.
How to find executive assistant visa sponsorship jobs in Alabama?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can search executive assistant roles in Alabama without sorting through positions that won't support international candidates. Given Alabama's industry concentration, filtering by Birmingham and Huntsville will surface the most active employers. Migrate Mate also provides context on which employers have sponsored similar administrative roles, helping you prioritize your applications effectively.
Are there any Alabama-specific considerations for executive assistants seeking visa sponsorship?
Alabama does not have state-level visa regulations, but employers must comply with Department of Labor prevailing wage requirements when filing an H-1B petition. The University of Alabama system and Auburn University occasionally hire executive assistants at the administrative professional level, and universities are cap-exempt H-1B employers, meaning they can file petitions outside the annual lottery. Huntsville's defense sector growth has also increased demand for senior administrative talent in the region.
What is the prevailing wage for sponsored executive assistant jobs in Alabama?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.