Executive Assistant Visa Sponsorship Jobs in Alabama
Executive assistant roles in Alabama are concentrated in Birmingham's finance and healthcare sectors, Huntsville's aerospace and defense industry, and Montgomery's government and legal hubs. Major employers including Protective Life, Regions Financial, and Huntsville's defense contractors have sponsored skilled administrative professionals. International candidates will find the most active hiring along the Birmingham-Huntsville corridor.
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EXECUTIVE ASSISTANT I
University of Alabama at Birmingham
This position supports the Department of Neurology and is responsible for the Chair's calendar, Grand Rounds coordination, CME reporting, event planning, departmental communication, and other tasks.
General Responsibilities
Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.
- Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.
- May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications.
- May handle human resources related duties, general office management and supervise support staff.
- May coordinate special projects.
- Requires knowledge of organization policy and procedure and a high level of technical skill.
- May monitor financial, budgetary and personnel processes.
- May be responsible for event planning.
Incumbents in this role must possess the following behavioral attributes:
- Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions.
- Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail.
- Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.
- Have stamina, drive and perseverance to handle pressure well.
- Must be willing and able to resolve problem situations.
- Must be a computer-literate performer with extensive software proficiency.
- Have proven relationship-building experiences with unsurpassed interpersonal skills.
Preferred Experience
Executive support experience preferred
Knowledge / Skills / Abilities
- Knowledge of organizational policy and procedure
- Advanced computer/software skills
- Advanced proficiency in Microsoft office products (Excel, Word, PowerPoint, Access, Visio, Outlook)
- Strong organizational skills
- Planning skills
- Active listening skills
- Ability to be results oriented
- Ability to be detail-oriented
- Ability to multi-task
- Ability to prioritize
- Ability to adjust to change and perform well in stressful situations
- Ability to problem-solve
- Must be able to interact with staff at all levels with professionalism and confidentiality
- Must be flexible, proactive, and efficient
- Must be self-directed/self-motivated
- Must have good communication and interpersonal skills
- Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
- Must be able to accept responsibility for the direction, control and planning of one’s own work
- Must be able to work independently
- Must be able to recognize the rights and responsibilities of patient confidentiality
- Must be able to convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief
- Must be able to relate to others in a manner which creates a sense of teamwork and cooperation
- Must be able to communicate effectively with people from every socioeconomic, cultural and educational background
- Must be able to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment
- Must be able to perform effectively when confronted with emergency, critical, unusual or dangerous situations
- Must be able to demonstrate the quality work ethic of doing the right thing the right way
- Must be able to maintain a customer focus and strive to satisfy the customer's perceived needs
- Must be able to maintain professional attire
Salary Range: $47,665-$77,455
Qualifications
Education
- Bachelor's degree in a related field and two (2) years of related experience required.
- Or an equivalent combination of relevant education and/or experience.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location
: University
Job Category
: Professional & Managerial
Organization
: 311500000 Neurology Chair Office
Employee Status
: Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible
Description
EXECUTIVE ASSISTANT I
University of Alabama at Birmingham
This position supports the Department of Neurology and is responsible for the Chair's calendar, Grand Rounds coordination, CME reporting, event planning, departmental communication, and other tasks.
General Responsibilities
Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.
- Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.
- May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications.
- May handle human resources related duties, general office management and supervise support staff.
- May coordinate special projects.
- Requires knowledge of organization policy and procedure and a high level of technical skill.
- May monitor financial, budgetary and personnel processes.
- May be responsible for event planning.
Incumbents in this role must possess the following behavioral attributes:
- Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions.
- Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail.
- Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.
- Have stamina, drive and perseverance to handle pressure well.
- Must be willing and able to resolve problem situations.
- Must be a computer-literate performer with extensive software proficiency.
- Have proven relationship-building experiences with unsurpassed interpersonal skills.
Preferred Experience
Executive support experience preferred
Knowledge / Skills / Abilities
- Knowledge of organizational policy and procedure
- Advanced computer/software skills
- Advanced proficiency in Microsoft office products (Excel, Word, PowerPoint, Access, Visio, Outlook)
- Strong organizational skills
- Planning skills
- Active listening skills
- Ability to be results oriented
- Ability to be detail-oriented
- Ability to multi-task
- Ability to prioritize
- Ability to adjust to change and perform well in stressful situations
- Ability to problem-solve
- Must be able to interact with staff at all levels with professionalism and confidentiality
- Must be flexible, proactive, and efficient
- Must be self-directed/self-motivated
- Must have good communication and interpersonal skills
- Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
- Must be able to accept responsibility for the direction, control and planning of one’s own work
- Must be able to work independently
- Must be able to recognize the rights and responsibilities of patient confidentiality
- Must be able to convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief
- Must be able to relate to others in a manner which creates a sense of teamwork and cooperation
- Must be able to communicate effectively with people from every socioeconomic, cultural and educational background
- Must be able to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment
- Must be able to perform effectively when confronted with emergency, critical, unusual or dangerous situations
- Must be able to demonstrate the quality work ethic of doing the right thing the right way
- Must be able to maintain a customer focus and strive to satisfy the customer's perceived needs
- Must be able to maintain professional attire
Salary Range: $47,665-$77,455
Qualifications
Education
- Bachelor's degree in a related field and two (2) years of related experience required.
- Or an equivalent combination of relevant education and/or experience.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location
: University
Job Category
: Professional & Managerial
Organization
: 311500000 Neurology Chair Office
Employee Status
: Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible
Executive Assistant Job Roles in Alabama
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Search Executive Assistant Jobs in AlabamaExecutive Assistant Jobs in Alabama: Frequently Asked Questions
Which companies in Alabama sponsor visas for executive assistants?
Birmingham-based employers in finance and healthcare, including Regions Financial, Protective Life, and UAB Health System, have historically sponsored skilled administrative roles. Huntsville's aerospace and defense sector, with contractors supporting NASA's Marshall Space Flight Center and Redstone Arsenal, also hires executive assistants at a senior level. Sponsorship is not guaranteed and depends on each employer's internal HR policies and demonstrated need.
Which visa types are most common for executive assistant roles in Alabama?
The H-1B visa is the most commonly used work visa for executive assistants in Alabama, though approval depends on USCIS classifying the role as a specialty occupation requiring at least a bachelor's degree in a specific field. Some candidates from Australia qualify for the E-3 visa. Canadian and Mexican nationals may explore TN visa status if their role and qualifications meet the relevant criteria. An immigration attorney can assess which category fits your specific situation.
Which cities in Alabama have the most executive assistant visa sponsorship jobs?
Birmingham and Huntsville account for the majority of executive assistant sponsorship activity in Alabama. Birmingham's concentration of financial services, legal firms, and healthcare systems drives demand for senior administrative professionals. Huntsville's rapid growth as a technology and defense hub has expanded corporate office hiring significantly. Montgomery, as the state capital, offers opportunities within government-adjacent organizations and regional corporate offices.
How to find executive assistant visa sponsorship jobs in Alabama?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can search executive assistant roles in Alabama without sorting through positions that won't support international candidates. Given Alabama's industry concentration, filtering by Birmingham and Huntsville will surface the most active employers. Migrate Mate also provides context on which employers have sponsored similar administrative roles, helping you prioritize your applications effectively.
Are there any Alabama-specific considerations for executive assistants seeking visa sponsorship?
Alabama does not have state-level visa regulations, but employers must comply with Department of Labor prevailing wage requirements when filing an H-1B petition. The University of Alabama system and Auburn University occasionally hire executive assistants at the administrative professional level, and universities are cap-exempt H-1B employers, meaning they can file petitions outside the annual lottery. Huntsville's defense sector growth has also increased demand for senior administrative talent in the region.
What is the prevailing wage for sponsored executive assistant jobs in Alabama?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.