Executive Assistant Visa Sponsorship Jobs in Ohio
Ohio's executive assistant job market centers on Columbus, Cleveland, and Cincinnati, where major employers like JPMorgan Chase, Nationwide Insurance, and Procter & Gamble regularly hire senior administrative talent. International candidates with specialized skills can find visa sponsorship opportunities across finance, healthcare, and professional services firms throughout the state.
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Get Access To All JobsNATURE AND SCOPE
The Executive Assistant provides high-level administrative and operational support to multiple executives, ensuring efficient management of schedules, communications, projects, and departmental activities. This role serves as a key point of coordination between executives, internal stakeholders, and external partners while maintaining the highest level of professionalism, confidentiality, and organizational effectiveness.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
- Manage complex calendars for multiple executives, including scheduling meetings, appointments
- Coordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.
- Prepare meeting agendas, presentations, reports, and supporting materials.
- Draft, edit, and distribute professional communications on behalf of executives.
- Track and follow up on action items, deadlines, and key deliverables.
- Assist with day-to-day business-related activities for site(s).
- Coordinate staff meetings, and special events.
- Prepare meeting materials, presentations, minutes, and follow-up summaries.
- Arrange conference rooms, catering and logistics as needed.
- Support all departmental and company meetings
- Coordinate domestic and international travel arrangements.
- Develop travel itineraries and ensure all necessary reservations are secured.
- Prepare and reconcile expense reports in accordance with company policies.
- Perform any other tasks/duties as assigned by management.
EDUCATION REQUIREMENTS AND QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Bachelor’s degree required.
- Minimum 5-7 years of executive administrative support experience.
- Experience supporting multiple senior-level executives simultaneously.
- Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.
- Experience using Concur preferred
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong problem-solving and decision-making skills.
- Ability to handle confidential and sensitive information with discretion.
- Demonstrated professionalism, sound judgment, and initiative.
- Ability to work independently with minimal supervision.
- Ability to work overtime as needed.
PHYSICAL ENVIRONMENT AND REQUIREMENTS
- Ability to work in an office environment.
- Ability to sit, stand, and use a computer for extended periods.
- Occasional travel may be required.
American Regent celebrates diversity and we are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.
Applicants have rights under Federal Employment Laws.
- FMLA poster: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
- Know Your Rights: Know Your Rights: Workplace discrimination is illegal (eeoc.gov)
- Employee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
ALERT: WE’RE AWARE OF INDIVIDUALS IMPERSONATING OUR STAFF TO TARGET JOB SEEKERS. PLEASE NOTE:
- All legitimate communication will come directly from a verified ARI recruiter either by phone or via an americanregent.com email address.
- Our recruiting process includes multiple in person and/or video interviews and assessments.
- If you are unsure about the legitimacy of a message, contact John Rossini at jrossini@americanregent.com before responding.
- We never request payment, bank information, or personal financial details during our offer process.
Your security is important to us, and we encourage you to stay vigilant when job searching.
American Regent Inc. endeavors to make https://careers.americanregent.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email hrtalentacquisition@americanregent.com.
NATURE AND SCOPE
The Executive Assistant provides high-level administrative and operational support to multiple executives, ensuring efficient management of schedules, communications, projects, and departmental activities. This role serves as a key point of coordination between executives, internal stakeholders, and external partners while maintaining the highest level of professionalism, confidentiality, and organizational effectiveness.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
- Manage complex calendars for multiple executives, including scheduling meetings, appointments
- Coordinate and prioritize competing scheduling demands while ensuring optimal use of executive time.
- Prepare meeting agendas, presentations, reports, and supporting materials.
- Draft, edit, and distribute professional communications on behalf of executives.
- Track and follow up on action items, deadlines, and key deliverables.
- Assist with day-to-day business-related activities for site(s).
- Coordinate staff meetings, and special events.
- Prepare meeting materials, presentations, minutes, and follow-up summaries.
- Arrange conference rooms, catering and logistics as needed.
- Support all departmental and company meetings
- Coordinate domestic and international travel arrangements.
- Develop travel itineraries and ensure all necessary reservations are secured.
- Prepare and reconcile expense reports in accordance with company policies.
- Perform any other tasks/duties as assigned by management.
EDUCATION REQUIREMENTS AND QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Bachelor’s degree required.
- Minimum 5-7 years of executive administrative support experience.
- Experience supporting multiple senior-level executives simultaneously.
- Experience in a corporate, manufacturing, pharmaceutical, healthcare, or regulated environment preferred.
- Experience using Concur preferred
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong problem-solving and decision-making skills.
- Ability to handle confidential and sensitive information with discretion.
- Demonstrated professionalism, sound judgment, and initiative.
- Ability to work independently with minimal supervision.
- Ability to work overtime as needed.
PHYSICAL ENVIRONMENT AND REQUIREMENTS
- Ability to work in an office environment.
- Ability to sit, stand, and use a computer for extended periods.
- Occasional travel may be required.
American Regent celebrates diversity and we are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.
Applicants have rights under Federal Employment Laws.
- FMLA poster: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
- Know Your Rights: Know Your Rights: Workplace discrimination is illegal (eeoc.gov)
- Employee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
ALERT: WE’RE AWARE OF INDIVIDUALS IMPERSONATING OUR STAFF TO TARGET JOB SEEKERS. PLEASE NOTE:
- All legitimate communication will come directly from a verified ARI recruiter either by phone or via an americanregent.com email address.
- Our recruiting process includes multiple in person and/or video interviews and assessments.
- If you are unsure about the legitimacy of a message, contact John Rossini at jrossini@americanregent.com before responding.
- We never request payment, bank information, or personal financial details during our offer process.
Your security is important to us, and we encourage you to stay vigilant when job searching.
American Regent Inc. endeavors to make https://careers.americanregent.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email hrtalentacquisition@americanregent.com.
Executive Assistant Job Roles in Ohio
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Search Executive Assistant Jobs in OhioExecutive Assistant Jobs in Ohio: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Ohio?
Large Ohio-based employers with established immigration programs are the most consistent sponsors for executive assistant roles. Companies like JPMorgan Chase and Fifth Third Bank in the financial sector, Cleveland Clinic and OhioHealth in healthcare, and Procter & Gamble and Nationwide Insurance in Columbus have sponsored administrative professionals in the past. Sponsorship decisions depend on the specific role, candidate qualifications, and the employer's existing legal infrastructure.
Which visa types are most common for executive assistant roles in Ohio?
The H-1B visa is the most frequently used visa for executive assistant positions when the role requires a bachelor's degree in a directly related field, such as business administration or communications, and meets specialty occupation criteria. L-1B visas can apply for candidates transferring within a multinational company. Some candidates already holding OPT or STEM OPT work authorization pursue these roles before seeking employer-sponsored status changes.
Which cities in Ohio have the most executive assistant sponsorship jobs?
Columbus generates the highest volume of executive assistant openings tied to sponsorship, driven by its concentration of insurance, finance, and technology companies. Cleveland follows, with healthcare systems and manufacturing headquarters creating consistent demand. Cincinnati's corporate base, anchored by firms like Procter & Gamble and Kroger, also produces executive assistant roles at the senior level where international candidates are more likely to be considered.
How to find executive assistant visa sponsorship jobs in Ohio?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it practical to search executive assistant roles in Ohio without sifting through positions that don't support international candidates. The platform surfaces openings at Ohio employers with active sponsorship histories in administrative and professional services categories. Filtering by city, such as Columbus or Cleveland, helps narrow results to markets with the strongest hiring volume for this role.
Are there state-specific considerations for executive assistants seeking sponsorship in Ohio?
Ohio's prevailing wage requirements for H-1B positions are determined by the Department of Labor based on the specific metropolitan area, so Columbus, Cleveland, and Cincinnati each carry different wage benchmarks for executive assistant roles. Ohio universities including Ohio State and Case Western Reserve produce internationally trained graduates who pursue OPT pathways into administrative careers before seeking sponsorship. Candidates with experience supporting C-suite executives in regulated industries like healthcare or finance tend to attract more sponsorship-eligible postings.
What is the prevailing wage for sponsored executive assistant jobs in Ohio?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.