Executive Assistant Visa Sponsorship Jobs in New York
Executive assistant visa sponsorship jobs in New York are concentrated in Manhattan, where financial firms like JPMorgan Chase, Goldman Sachs, and BlackRock, media companies, law firms, and global tech offices regularly hire at the executive support level. New York's density of Fortune 500 headquarters makes it one of the strongest markets in the country for sponsored EA roles.
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Get Access To All JobsINTRODUCTION
Optum NY, is seeking a Senior Executive Assistant to join our team in Lake Success, NY. Optum is a clinician-led care organization that is changing the way clinicians work and live.
As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone.
At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while Caring. Connecting. Growing together.
PRIMARY RESPONSIBILITIES:
- Serves as Executive Assistant to Optum Insight Finance Executives with the highest levels of performance and professionalism
- Coordinates travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization
- Manages leaders' calendars, travel, expenses, and key meetings
- Utilizes advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and for internal and external meetings and communications
- Meets daily with leaders for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
- Provides coverage (e.g., phone; email; reception) for other leadership team members as needed
- Provides organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
- Maintains and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
- Works effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
- Maintains a high level of organization and attention to detail
- Works effectively as an integral member of a team of administrative professionals Notary
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
REQUIRED QUALIFICATIONS:
- 4+ years of administrative experience in support of senior leaders (VP and higher) in a highly matrixed organization
- Advanced level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents from scratch
- Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
- Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings
- Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
- Reside within a commutable distance from the Eden Prairie, MN office
- Notary or willing and able to obtain
PREFERRED QUALIFICATIONS:
- Experience or knowledge of the health care industry
- SharePoint, Visio and Adobe experience
- Proven excellent interpersonal communication skills
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.38 to $36.44 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
INTRODUCTION
Optum NY, is seeking a Senior Executive Assistant to join our team in Lake Success, NY. Optum is a clinician-led care organization that is changing the way clinicians work and live.
As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone.
At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while Caring. Connecting. Growing together.
PRIMARY RESPONSIBILITIES:
- Serves as Executive Assistant to Optum Insight Finance Executives with the highest levels of performance and professionalism
- Coordinates travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization
- Manages leaders' calendars, travel, expenses, and key meetings
- Utilizes advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and for internal and external meetings and communications
- Meets daily with leaders for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
- Provides coverage (e.g., phone; email; reception) for other leadership team members as needed
- Provides organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
- Maintains and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
- Works effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
- Maintains a high level of organization and attention to detail
- Works effectively as an integral member of a team of administrative professionals Notary
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
REQUIRED QUALIFICATIONS:
- 4+ years of administrative experience in support of senior leaders (VP and higher) in a highly matrixed organization
- Advanced level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents from scratch
- Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
- Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings
- Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
- Reside within a commutable distance from the Eden Prairie, MN office
- Notary or willing and able to obtain
PREFERRED QUALIFICATIONS:
- Experience or knowledge of the health care industry
- SharePoint, Visio and Adobe experience
- Proven excellent interpersonal communication skills
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.38 to $36.44 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
Executive Assistant Job Roles in New York
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Search Executive Assistant Jobs in New YorkExecutive Assistant Jobs in New York: Frequently Asked Questions
Which companies sponsor visas for executive assistants in New York?
Large financial institutions, law firms, consulting firms, and media conglomerates headquartered in New York are among the more consistent sponsors for executive assistant roles. Employers such as JPMorgan Chase, Citigroup, McKinsey, and major international law firms with New York offices have filed Labor Condition Applications for executive support positions. Sponsorship is not guaranteed and depends heavily on the individual employer's HR policies and current headcount needs.
Which visa types are most common for executive assistant roles in New York?
The H-1B visa is the most widely used visa for executive assistants in New York, though it requires demonstrating the role qualifies as a specialty occupation, which can be challenging for some EA positions. The O-1A is an option for candidates with demonstrable extraordinary achievement. Candidates already in the U.S. on L-2 EAD or dependent visa status sometimes transition into executive assistant roles without requiring new employer sponsorship.
Which cities in New York have the most executive assistant sponsorship jobs?
Manhattan accounts for the overwhelming majority of executive assistant sponsorship opportunities in New York State, given its concentration of corporate headquarters, financial institutions, and professional services firms. White Plains and Melville on Long Island have a secondary cluster tied to healthcare and financial services employers. Albany has some opportunities within government-adjacent organizations, but corporate sponsorship activity there is far lower than in New York City.
How to find executive assistant visa sponsorship jobs in New York?
Migrate Mate is built specifically for international candidates seeking visa sponsorship roles, including executive assistant positions in New York. You can filter by state and job category to surface employers with a track record of sponsoring work visas for executive support roles. Focusing on large corporate employers and professional services firms in Manhattan will give you the strongest pool of sponsoring opportunities in this role category.
Are there any New York-specific considerations for executive assistants seeking visa sponsorship?
New York's prevailing wage requirements for H-1B LCA filings apply at the metropolitan statistical area level, so employers must meet Department of Labor wage determinations for the New York City metro area, which tend to be higher than national averages. Executive assistant candidates should also note that specialty occupation approval for this role type receives heightened scrutiny from USCIS, so a strong connection between the candidate's degree field and the role's responsibilities is particularly important.
What is the prevailing wage for sponsored executive assistant jobs in New York?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.