Executive Assistant Visa Sponsorship Jobs in California

EXECUTIVE ASSISTANT

This Jobot Job is hosted by: Milan Kacar

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Salary: $85,000 - $105,000 per year

A bit about us: We are a large Non-Profit based out of Los Angeles.

Why join us?

• Retirement
• Health Insurance
• Room for Growth
• Team Environment

Job Details

Experience:

• Ability to adapt in a fast past environment and be able to work responsively under pressure.
• Have a great attitude and be team player.
• Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.
• Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.
• Initiative, resourcefulness, and attention to detail.
• Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance.
• Ability to prioritize multiple requests based on own judgment of importance/need to the department.
• Recent experience working with C level executives.
• Professional verbal and written communication skills and the ability to type 50 wpm.
• Knowledge of Microsoft Office and telephone protocol.

Responsibilities:

• Provide extensive administrative support, including the management and coordination of projects, with detailed accuracy, acute sensitivity for the importance of time urgency, exceptional anticipation skills and an enviable personal touch.
• Demonstrate consistent follow-up to ensure task completion.
• Consistently operate with a sense of urgency while not losing sight of the details.
• Key competency: Precise techniques.
• Successfully manage independent projects to fruition on an as-needed basis.
• Work quickly and efficiently; remain flexible to shifting of priorities.
• Works independently, proactively, and uses sound judgement skills daily.
• Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc.
• Compose correspondence for CHRO signature.
• Prepare appropriate written responses to incoming correspondence.
• Provide leadership for as necessary for office personnel.
• Edit and finalize agenda items for departmental meetings.
• Assist with preparing the annual budget for HR Department.
• Serve as liaison between CHRO and outside entities.
• Research and provide recommendations on special projects/assignments.
• Maintain accurate filing system for HR.
• Proofread complex HR documents; establish and maintain complex filing system; perform research; compile information, reports and spreadsheets.
• Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
• Orders supplies and submit requisitions for HR.
• Provide assistance to staff from other departments regarding HR responsibilities.
• Handle multiple projects simultaneously and meet deadlines.
• Maintain composure during demanding circumstances.
• Knowledge of operational processes, procedures and policies.
• Ability to learn, retain and use specific operational guidelines.
• Travel between sites may be required.
• Other duties as assigned.