Executive Assistant Visa Sponsorship Jobs in Oregon
Oregon's executive assistant job market centers on Portland's corporate and tech sectors, with major employers like Nike, Intel, and Adidas maintaining significant administrative support teams. The state's growing life sciences and professional services industries also generate steady demand for executive assistants, with sponsorship opportunities concentrated in the Portland metro area and the Willamette Valley.
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Get Access To All JobsExecutive Assistant
Bookmark this Posting | Apply for this Job
Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Erin Wirkkala, erin.wirkkala@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Department Office of the Registrar (XUS)
Position Title Executive Assistant
Job Title Executive Assistant
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Office of the Registrar is seeking an Executive Assistant. This is a full-time (1.00 FTE), 12-month, professional faculty position.
Academic Operations (Accreditation, Curriculum Management, and Office of the Registrar) is an Oregon State University mission-critical unit. We safeguard institutional integrity while helping meet the needs of students, faculty, and staff. We play a critical role in serving the needs of students throughout the student lifecycle, from admission through degree completion and beyond; provide faculty and staff with timely and accurate expertise, resources, and systems solutions; and co-create, shepherd, implement, interpret, and uphold academic policies and regulations, accreditation standards, and laws. Academic Operations serves as an institutional partner, providing a clear path for student success, and we value expertise, innovation, inclusion, and collaboration. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We provide a welcoming and inclusive work environment, in which everyone is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.
The Executive Assistant position in Academic Operations is a member of the Leadership Team. This position is responsible for supporting the confidential and critical work of the Associate Vice Provost for Academic Affairs & University Registrar. Collaboration and communication are critical aspects of this position for building and maintaining strong partnerships across the institution. Success in this position includes the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are required. The Executive Assistant role is an onsite position at the OSU Corvallis campus, providing essential support to ensure the smooth and uninterrupted delivery of Academic Operations services to students, staff, and faculty at Oregon State University, and helping to promote their success.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Free confidential mental health and emotional support services, and counseling resources.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
2025 Best Place for Working Parents® Designation!
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
- 45% Administrative Support – Associate Vice Provost-Academic Affairs & University Registrar
- 25% – Director, Office Administration
- 15% – Budget and Financial Oversight
- 10% – Commencement Operations & Volunteer Coordination
- 5% – Other duties as assigned
What You Will Need
- Bachelor’s degree and five years of experience providing substantial executive administrative support, with progressively increasing responsibility, at an institution of higher education or other similarly complex organization.
- Two years of progressively increasing experience with office operations/leadership and budget development, oversight, and management.
- Experience with Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
- Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions for all student populations.
- Excellent verbal and written communications skills, with the ability to communicate effectively with executive level management and academic constituencies, are essential.
- Ability to draft, write, and correspond with professional level writing and without prompts or support from AVP.
- Ability to work with frequent interruptions while meeting strict deadlines, with the flexibility to prioritize and manage multiple projects, activities, and tasks while priorities shift frequently.
- Ability to handle interpersonal relationships judiciously and empathetically with demonstrated experience through leadership, collaboration, and relationship building.
- Demonstrated experience making independent judgments and problem solving using a high degree of professionalism with highest attention to and respect for confidentiality, discretion, and diplomacy.
- Experience providing exceptional customer service, with the confidence to act when critical situations arise.
- Proven ability to work effectively in environments characterized by ambiguity and uncertainty, with the confidence and flexibility to pivot quickly.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Baccalaureate degree or higher in business management/operations, human resources or higher education.
- Experience working in higher education.
- Experience working in a registrar’s office, enrollment management office, or academic administrative unit.
- Experience with a complex data system such as Banner, Workday, Peoplesoft, OnBase, Slate, or other relational databases.
- Experience with collaborative online tools used in project management, brainstorming, and team collaboration, etc. (e.g., Miro, Slack, etc.).
- Experience with Microsoft applications SharePoint and CoPilot.
Working Conditions / Work Schedule
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $80,000-$89,000
Link to Position Description
https: //jobs.oregonstate.edu/position_descriptions/19555
Posting Detail Information
Posting Number P09953UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/27/2026
Anticipated Appointment End Date
Posting Date 05/27/2026
Full Consideration Date
Closing Date 06/14/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Erin Wirkkala, erin.wirkkala@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Executive Assistant
Bookmark this Posting | Apply for this Job
Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Erin Wirkkala, erin.wirkkala@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Department Office of the Registrar (XUS)
Position Title Executive Assistant
Job Title Executive Assistant
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Office of the Registrar is seeking an Executive Assistant. This is a full-time (1.00 FTE), 12-month, professional faculty position.
Academic Operations (Accreditation, Curriculum Management, and Office of the Registrar) is an Oregon State University mission-critical unit. We safeguard institutional integrity while helping meet the needs of students, faculty, and staff. We play a critical role in serving the needs of students throughout the student lifecycle, from admission through degree completion and beyond; provide faculty and staff with timely and accurate expertise, resources, and systems solutions; and co-create, shepherd, implement, interpret, and uphold academic policies and regulations, accreditation standards, and laws. Academic Operations serves as an institutional partner, providing a clear path for student success, and we value expertise, innovation, inclusion, and collaboration. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We provide a welcoming and inclusive work environment, in which everyone is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.
The Executive Assistant position in Academic Operations is a member of the Leadership Team. This position is responsible for supporting the confidential and critical work of the Associate Vice Provost for Academic Affairs & University Registrar. Collaboration and communication are critical aspects of this position for building and maintaining strong partnerships across the institution. Success in this position includes the ability to pivot quickly within an ever-changing environment; comfort with ambiguity and flexibility are required. The Executive Assistant role is an onsite position at the OSU Corvallis campus, providing essential support to ensure the smooth and uninterrupted delivery of Academic Operations services to students, staff, and faculty at Oregon State University, and helping to promote their success.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Free confidential mental health and emotional support services, and counseling resources.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
2025 Best Place for Working Parents® Designation!
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
- 45% Administrative Support – Associate Vice Provost-Academic Affairs & University Registrar
- 25% – Director, Office Administration
- 15% – Budget and Financial Oversight
- 10% – Commencement Operations & Volunteer Coordination
- 5% – Other duties as assigned
What You Will Need
- Bachelor’s degree and five years of experience providing substantial executive administrative support, with progressively increasing responsibility, at an institution of higher education or other similarly complex organization.
- Two years of progressively increasing experience with office operations/leadership and budget development, oversight, and management.
- Experience with Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
- Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions for all student populations.
- Excellent verbal and written communications skills, with the ability to communicate effectively with executive level management and academic constituencies, are essential.
- Ability to draft, write, and correspond with professional level writing and without prompts or support from AVP.
- Ability to work with frequent interruptions while meeting strict deadlines, with the flexibility to prioritize and manage multiple projects, activities, and tasks while priorities shift frequently.
- Ability to handle interpersonal relationships judiciously and empathetically with demonstrated experience through leadership, collaboration, and relationship building.
- Demonstrated experience making independent judgments and problem solving using a high degree of professionalism with highest attention to and respect for confidentiality, discretion, and diplomacy.
- Experience providing exceptional customer service, with the confidence to act when critical situations arise.
- Proven ability to work effectively in environments characterized by ambiguity and uncertainty, with the confidence and flexibility to pivot quickly.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
- Baccalaureate degree or higher in business management/operations, human resources or higher education.
- Experience working in higher education.
- Experience working in a registrar’s office, enrollment management office, or academic administrative unit.
- Experience with a complex data system such as Banner, Workday, Peoplesoft, OnBase, Slate, or other relational databases.
- Experience with collaborative online tools used in project management, brainstorming, and team collaboration, etc. (e.g., Miro, Slack, etc.).
- Experience with Microsoft applications SharePoint and CoPilot.
Working Conditions / Work Schedule
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $80,000-$89,000
Link to Position Description
https: //jobs.oregonstate.edu/position_descriptions/19555
Posting Detail Information
Posting Number P09953UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/27/2026
Anticipated Appointment End Date
Posting Date 05/27/2026
Full Consideration Date
Closing Date 06/14/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Erin Wirkkala, erin.wirkkala@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Executive Assistant Job Roles in Oregon
See all 50+ Executive Assistant Jobs in Oregon
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Search Executive Assistant Jobs in OregonExecutive Assistant Jobs in Oregon: Frequently Asked Questions
Which companies in Oregon sponsor visas for executive assistants?
Oregon's largest corporate employers are the most active sponsors for executive assistant roles. Nike's world headquarters in Beaverton, Intel's major campus in Hillsboro, and Adidas North America in Portland have all sponsored administrative professionals. Large healthcare systems like OHSU and Providence Health, along with financial institutions and professional services firms based in Portland, also sponsor executive assistant positions when they identify strong candidates.
Which visa types are most common for executive assistant roles in Oregon?
The H-1B visa is the most frequently used visa for executive assistant positions in Oregon, though it requires the role to qualify as a specialty occupation, meaning a bachelor's degree in a specific field must be a genuine requirement. Some candidates also enter through L-1B intracompany transfers when moving from a foreign office of a multinational employer. TN visa status applies to Canadian and Mexican nationals in qualifying professional categories.
How to find executive assistant visa sponsorship jobs in Oregon?
Migrate Mate filters job listings specifically by visa sponsorship status, making it easier to identify Oregon employers actively willing to sponsor executive assistant candidates. Rather than sorting through hundreds of general postings, you can focus directly on roles where sponsorship is confirmed. Migrate Mate's search covers Oregon's key employment centers, including Portland, Beaverton, and Hillsboro, where corporate headquarters hiring executive assistants are concentrated.
Which cities in Oregon have the most executive assistant sponsorship opportunities?
Portland accounts for the majority of executive assistant sponsorship activity in Oregon, driven by its concentration of corporate headquarters, professional services firms, and healthcare institutions. The Portland metro area extends into Beaverton and Hillsboro, where Nike and Intel are headquartered, adding significantly to available roles. Eugene and Salem have smaller but active markets tied to state government, the University of Oregon, and regional business operations.
Are there any Oregon-specific considerations for executive assistant visa sponsorship?
Oregon follows federal prevailing wage requirements, so sponsoring employers must document that the offered compensation meets Department of Labor wage levels for the Portland or relevant metro area. Oregon's tech and athletic apparel industry concentration means executive assistant roles at companies like Nike or Intel often involve specialized responsibilities, which can strengthen the specialty occupation argument needed for H-1B classification. University of Oregon and Oregon State alumni networks are also active pipelines for administrative professionals entering Oregon's corporate sector.
What is the prevailing wage for sponsored executive assistant jobs in Oregon?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.