Executive Assistant Visa Sponsorship Jobs in Louisiana

INTRODUCTION

We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.

At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!

This role provides the highest-level administrative support to the System Executive Team (E-team) Leader. Serves as a liaison between the System E-Team Leader and both internal and external constituents with a high level of professionalism. As a trusted business partner, handles administrative duties to enhance the System Executive Team Leader’s work environment and productivity.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company’s discretion.

Education

Required - High school diploma or equivalent or business school training

Preferred - Associate degree or bachelor’s degree in related field

WORK EXPERIENCE

Required - 5 years of experience in a professional administrative role supporting a C-suite executive level leader

KNOWLEDGE SKILLS AND ABILITIES (KSAs)

• Strong organizational skills, managing a variety of tasks at once with frequent interruptions and minimal supervision.
• Ability to work with and maintain highly confidential information.
• Ability to function well in a fast-paced environment.
• Ability to anticipate the needs and preferences of the System Executive Leader.
• Professional demeanor and strong interpersonal skills.
• Must have advanced computer and software skills and dexterity required for data entry, retrieval of information, and troubleshooting.
• Excellent verbal and written communication skills and the ability to present information clearly and professionally.
• Must be proficient with Windows-style applications, various software packages specific to the role.
• Must be highly organized and able to work in an independent environment.
• Must have sound judgement skills and the ability to make quick decisions.
• Must have integrity and a well-developed sense of discretion.

JOB DUTIES

• Handles day-to-day administrative tasks to save the System E-team Leader time and ensure productivity and efficiency in the C-suite office.
• Manages System E-team Leader’s calendar, making appropriate decisions regarding priorities, to strategically organize meetings, events, and tasks for time optimization and availability.
• Acts as a collaborative partner to the System E-team Leader by keeping them well informed of upcoming commitments and responsibilities.
• Understands System E-team Leader’s high-level goals to ensure priority meetings pertaining to goals are scheduled with leader’s direct reports and key internal and external stakeholders, as needed.
• Manages highly complex, confidential, and sensitive matters with discretion.
• Assists with meeting and presentation preparation through organizing and editing PowerPoint decks and other meeting materials.
• Develops and distributes meeting agendas and materials for all meetings owned by the System Executive Leader.
• Maintains expense records and processes all expenses in a timely manner.
• Arranges travel and accommodations for the System E-team Leader.
• Manage special projects for the System Executive leader, including but not limited to event management support as requested.
• Serves as a first point of contact for inquiries directed to the System E-team Leader.
• Provides hospitality to all guests and help create a welcoming environment.
• Performs other related duties as assigned.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns. The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PHYSICAL AND ENVIRONMENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.

Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

The incumbent has no occupational risk for exposure to communicable diseases.

Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

Are you ready to make a difference? Apply Today!

Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website.

Please refer to the job description to determine whether the position you are interested in is remote or on-site. Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Illinois, Maryland, Massachusetts, Minnesota, New Jersey, New York, Vermont, Washington, and Washington D.C.

Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at 504-842-4748 (select option 1) or careers@ochsner.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Ochsner is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.