Executive Assistant Visa Sponsorship Jobs in Wisconsin
Executive assistant roles in Wisconsin attract employers across Milwaukee's financial and healthcare sectors, Madison's state government agencies and university system, and Green Bay's regional corporate hubs. Organizations like Froedtert Health, American Family Insurance, and the University of Wisconsin-Madison have sponsored professional staff positions, making Wisconsin a credible market for internationally trained executive assistants seeking visa sponsorship.
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Get Access To All JobsINTRODUCTION
Your future role at a glance:
Location: Milwaukee, WI
Facility: Ascension Columbia St. Mary's Hospital - Milwaukee Campus
Department: Administration
Schedule: Day Shift | Full-time
ROLE AND RESPONSIBILITIES
How you'll make an impact in this role:
- Administrative & Document Support: Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.
- Calendar & Logistics Management: Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.
- Data & Financial Processing: Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.
- Front-of-House & Meeting Coordination: Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.
BASIC QUALIFICATIONS
What minimum qualifications you'll need:
- Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
LIFE AT ASCENSION
Where purpose meets opportunity:
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
FRAUD PREVENTION NOTICE
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-VERIFY STATEMENT
Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.
BENEFITS
- Paid time off (PTO)
- Various health insurance options & wellness plans
- Retirement benefits including employer match plans
- Long-term & short-term disability
- Employee assistance programs (EAP)
- Parental leave & adoption assistance
- Tuition reimbursement
- Ways to give back to your community
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.
INTRODUCTION
Your future role at a glance:
Location: Milwaukee, WI
Facility: Ascension Columbia St. Mary's Hospital - Milwaukee Campus
Department: Administration
Schedule: Day Shift | Full-time
ROLE AND RESPONSIBILITIES
How you'll make an impact in this role:
- Administrative & Document Support: Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.
- Calendar & Logistics Management: Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.
- Data & Financial Processing: Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.
- Front-of-House & Meeting Coordination: Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.
BASIC QUALIFICATIONS
What minimum qualifications you'll need:
- Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
LIFE AT ASCENSION
Where purpose meets opportunity:
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
FRAUD PREVENTION NOTICE
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-VERIFY STATEMENT
Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.
BENEFITS
- Paid time off (PTO)
- Various health insurance options & wellness plans
- Retirement benefits including employer match plans
- Long-term & short-term disability
- Employee assistance programs (EAP)
- Parental leave & adoption assistance
- Tuition reimbursement
- Ways to give back to your community
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.
Executive Assistant Job Roles in Wisconsin
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Search Executive Assistant Jobs in WisconsinExecutive Assistant Jobs in Wisconsin: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Wisconsin?
Wisconsin employers that have historically sponsored professional support roles include American Family Insurance, Froedtert Health, Epic Systems, Northwestern Mutual's Milwaukee operations, and the University of Wisconsin system. Large healthcare networks and insurance firms tend to be the most active sponsors, as they employ executive assistants at a scale that supports the administrative overhead of the H-1B visa petition process.
Which visa types are most common for executive assistant roles in Wisconsin?
The H-1B is the most common visa for executive assistant roles in Wisconsin, but it requires demonstrating the position qualifies as a specialty occupation, typically by showing the role requires a bachelor's degree in a specific field such as business administration or communications. Some applicants with Canadian or Mexican citizenship may explore the TN visa under the NAFTA successor agreement, though executive assistant classifications require careful documentation.
Which cities in Wisconsin have the most executive assistant sponsorship jobs?
Milwaukee is Wisconsin's primary market for sponsored executive assistant positions, driven by its concentration of financial services, healthcare, and insurance employers. Madison follows closely, with state government agencies, the University of Wisconsin-Madison, and a growing tech sector generating demand. Green Bay and Waukesha County represent smaller but active secondary markets, particularly within healthcare networks and manufacturing headquarters.
How to find executive assistant visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically for roles where employers are open to visa sponsorship, making it more efficient than general job searches for executive assistant positions in Wisconsin. You can narrow results by state and role to surface opportunities at Milwaukee-area financial firms, Madison's university and government sector, and statewide healthcare networks that have a track record of sponsoring professional administrative staff.
Are there any Wisconsin-specific considerations for executive assistants seeking visa sponsorship?
Wisconsin's prevailing wage requirements for sponsored positions are determined by the Department of Labor's wage data for specific metro areas, so compensation expectations differ between Milwaukee, Madison, and smaller markets like Appleton or Oshkosh. The University of Wisconsin system, as a cap-exempt institution, can file H-1B petitions outside the annual lottery, which benefits applicants pursuing roles within its campuses or affiliated medical centers.
What is the prevailing wage for sponsored executive assistant jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.