Executive Assistant Visa Sponsorship Jobs in Wisconsin
Executive assistant roles in Wisconsin attract employers across Milwaukee's financial and healthcare sectors, Madison's state government agencies and university system, and Green Bay's regional corporate hubs. Organizations like Froedtert Health, American Family Insurance, and the University of Wisconsin-Madison have sponsored professional staff positions, making Wisconsin a credible market for internationally trained executive assistants seeking visa sponsorship.
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Get Access To All JobsExecutive Assistant
Corporate Projects & Engineering Group
At a Glance
- Location: Atlanta, GA or Green Bay, WI
- Position type: In-office, with occasional flexibility based on business needs
- Supports: 400+ team members across the Projects & Engineering organization
- Travel: Up to 25%
Your Job
Georgia-Pacific is seeking an Executive Assistant to support the Corporate Projects & Engineering Group. In this role, you will be a critical partner to leadership, enabling team effectiveness through proactive executive support, with additional responsibilities for office coordination and operational processes.
You will work closely with leadership and team members to ensure smooth day-to-day operations, strong communication, and effective coordination across an organization of 400+ employees. This role requires a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment.
Our Team
Our team is composed of individuals with diverse backgrounds across the Georgia-Pacific organization. The Projects and Engineering team partners with manufacturing facilities and external stakeholders to deliver capital projects across the United States.
As Executive Assistant, you are a key enabler of this work—supporting leaders and teams by managing executive priorities, coordinating activities, and ensuring processes run efficiently to support our success.
What You Will Do
Executive & Team Support (Primary Responsibilities)
- Manage calendars, travel arrangements, and priorities for leadership
- Develop, format, and organize presentations and key documents
- Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites
- Provide comprehensive administrative support to leaders, supervisors, and the broader team
- Manage confidential information with discretion and professionalism
Onboarding, Transfers & Offboarding
- Facilitate onboarding for employees and contractors, ensuring a smooth and professional experience
- Coordinate system access, equipment, training requirements, and team integration activities
- Manage transfer and offboarding processes, including return of assets and system updates
Systems, Technology & Resource Coordination
- Act as the primary point of contact for hardware, software, and access requests
- SharePoint sites growth and strategy and support document management and knowledge sharing
- Coordinate training assignments and track completion through Learning Management Systems
- Partner with IT and internal stakeholders to ensure employees have the tools and access they need
- Serve as a key resource for SharePoint, Records & Information Management (RIM Compliance), and Learning Management System
Office Management & Administrative Support (Additional Responsibilities)
- Manage office logistics including supplies, equipment, mail, and visitor coordination
- Support meeting and event coordination including scheduling, setup, and catering arrangements
- Maintain distribution lists, team communications, and internal announcements
- Partner with Facilities, IT, and Security to ensure an efficient and welcoming work environment
Who You Are (Basic Qualifications)
- More than 7 years of administrative or executive support experience in a professional environment
- High School Diploma or GED
- Experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint
- Strong organizational and time management skills with the ability to manage multiple priorities
- Proven experience coordinating schedules, meetings, and travel arrangements
- Strong communication skills and attention to detail
- Ability to travel up to 25%
What Will Put You Ahead
- Experience supporting leadership teams in a corporate or project-based environment
- Familiarity with SharePoint, document management systems, or learning management systems
- Experience coordinating onboarding or employee lifecycle processes
- Ability to manage confidential information with discretion
- Experience working cross-functionally with facilities, IT, and external vendors
- A passion for leveraging AI and emerging technologies to streamline workflows, reduce manual workload, and create greater value for the team
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Hiring Philosophy
All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.
Who We Are
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Our Benefits
Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength—focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes—medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
Equal Opportunities
Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).
Executive Assistant
Corporate Projects & Engineering Group
At a Glance
- Location: Atlanta, GA or Green Bay, WI
- Position type: In-office, with occasional flexibility based on business needs
- Supports: 400+ team members across the Projects & Engineering organization
- Travel: Up to 25%
Your Job
Georgia-Pacific is seeking an Executive Assistant to support the Corporate Projects & Engineering Group. In this role, you will be a critical partner to leadership, enabling team effectiveness through proactive executive support, with additional responsibilities for office coordination and operational processes.
You will work closely with leadership and team members to ensure smooth day-to-day operations, strong communication, and effective coordination across an organization of 400+ employees. This role requires a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment.
Our Team
Our team is composed of individuals with diverse backgrounds across the Georgia-Pacific organization. The Projects and Engineering team partners with manufacturing facilities and external stakeholders to deliver capital projects across the United States.
As Executive Assistant, you are a key enabler of this work—supporting leaders and teams by managing executive priorities, coordinating activities, and ensuring processes run efficiently to support our success.
What You Will Do
Executive & Team Support (Primary Responsibilities)
- Manage calendars, travel arrangements, and priorities for leadership
- Develop, format, and organize presentations and key documents
- Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites
- Provide comprehensive administrative support to leaders, supervisors, and the broader team
- Manage confidential information with discretion and professionalism
Onboarding, Transfers & Offboarding
- Facilitate onboarding for employees and contractors, ensuring a smooth and professional experience
- Coordinate system access, equipment, training requirements, and team integration activities
- Manage transfer and offboarding processes, including return of assets and system updates
Systems, Technology & Resource Coordination
- Act as the primary point of contact for hardware, software, and access requests
- SharePoint sites growth and strategy and support document management and knowledge sharing
- Coordinate training assignments and track completion through Learning Management Systems
- Partner with IT and internal stakeholders to ensure employees have the tools and access they need
- Serve as a key resource for SharePoint, Records & Information Management (RIM Compliance), and Learning Management System
Office Management & Administrative Support (Additional Responsibilities)
- Manage office logistics including supplies, equipment, mail, and visitor coordination
- Support meeting and event coordination including scheduling, setup, and catering arrangements
- Maintain distribution lists, team communications, and internal announcements
- Partner with Facilities, IT, and Security to ensure an efficient and welcoming work environment
Who You Are (Basic Qualifications)
- More than 7 years of administrative or executive support experience in a professional environment
- High School Diploma or GED
- Experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint
- Strong organizational and time management skills with the ability to manage multiple priorities
- Proven experience coordinating schedules, meetings, and travel arrangements
- Strong communication skills and attention to detail
- Ability to travel up to 25%
What Will Put You Ahead
- Experience supporting leadership teams in a corporate or project-based environment
- Familiarity with SharePoint, document management systems, or learning management systems
- Experience coordinating onboarding or employee lifecycle processes
- Ability to manage confidential information with discretion
- Experience working cross-functionally with facilities, IT, and external vendors
- A passion for leveraging AI and emerging technologies to streamline workflows, reduce manual workload, and create greater value for the team
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Hiring Philosophy
All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.
Who We Are
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Our Benefits
Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength—focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes—medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.
Equal Opportunities
Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).
Executive Assistant Job Roles in Wisconsin
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Search Executive Assistant Jobs in WisconsinExecutive Assistant Jobs in Wisconsin: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Wisconsin?
Wisconsin employers that have historically sponsored professional support roles include American Family Insurance, Froedtert Health, Epic Systems, Northwestern Mutual's Milwaukee operations, and the University of Wisconsin system. Large healthcare networks and insurance firms tend to be the most active sponsors, as they employ executive assistants at a scale that supports the administrative overhead of the H-1B visa petition process.
Which visa types are most common for executive assistant roles in Wisconsin?
The H-1B is the most common visa for executive assistant roles in Wisconsin, but it requires demonstrating the position qualifies as a specialty occupation, typically by showing the role requires a bachelor's degree in a specific field such as business administration or communications. Some applicants with Canadian or Mexican citizenship may explore the TN visa under the NAFTA successor agreement, though executive assistant classifications require careful documentation.
Which cities in Wisconsin have the most executive assistant sponsorship jobs?
Milwaukee is Wisconsin's primary market for sponsored executive assistant positions, driven by its concentration of financial services, healthcare, and insurance employers. Madison follows closely, with state government agencies, the University of Wisconsin-Madison, and a growing tech sector generating demand. Green Bay and Waukesha County represent smaller but active secondary markets, particularly within healthcare networks and manufacturing headquarters.
How to find executive assistant visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically for roles where employers are open to visa sponsorship, making it more efficient than general job searches for executive assistant positions in Wisconsin. You can narrow results by state and role to surface opportunities at Milwaukee-area financial firms, Madison's university and government sector, and statewide healthcare networks that have a track record of sponsoring professional administrative staff.
Are there any Wisconsin-specific considerations for executive assistants seeking visa sponsorship?
Wisconsin's prevailing wage requirements for sponsored positions are determined by the Department of Labor's wage data for specific metro areas, so compensation expectations differ between Milwaukee, Madison, and smaller markets like Appleton or Oshkosh. The University of Wisconsin system, as a cap-exempt institution, can file H-1B petitions outside the annual lottery, which benefits applicants pursuing roles within its campuses or affiliated medical centers.
What is the prevailing wage for sponsored executive assistant jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.