Executive Assistant Visa Sponsorship Jobs in Wisconsin
Executive assistant roles in Wisconsin attract employers across Milwaukee's financial and healthcare sectors, Madison's state government agencies and university system, and Green Bay's regional corporate hubs. Organizations like Froedtert Health, American Family Insurance, and the University of Wisconsin-Madison have sponsored professional staff positions, making Wisconsin a credible market for internationally trained executive assistants seeking visa sponsorship.
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Get Access To All JobsExecutive Assistant – Remote
Location: Madison, WI, US
Who We Are:
NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach.
Summary: The Executive Assistant is responsible for enhancing a top performing Producer’s effectiveness by performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall gate-keeping and information management support.
Essential Duties and Responsibilities:
- Act as gatekeeper to the Producer, understanding priorities in the organization.
- Maintain heavy, complex and frequently changing calendar.
- Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
- Coordinate meetings and appointments as directed by the Regional President, reserving meeting space, and preparing the conference room with audio-visual technology as needed.
- Provide high level administrative support to the Producer.
- Schedule all internal and external meetings and coordinates logistics for meetings/lunches.
- Coordinate all aspects of appointments, meetings, and conference calls.
- Prepare and review materials and correspondence for meetings.
- Compile and modify presentations, spreadsheets, and other various documents.
- Handle all confidential business matters and works independently on special assignments.
- Answer and screen incoming phone calls and places calls as directed.
- Handle personal matters as necessary.
- Participate in regular departmental meetings and training and development sessions as directed.
- Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus, and teamwork.
- Facilitate all aspects of the meeting prep process, coordinating with all necessary departments to gather and compile appropriate materials that will lead to a successful meeting.
- Provide a bridge for smooth, accurate communication between the Producer’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
- Execute occasional marketing campaigns as directed by Producer in conjunction with Marketing Department.
Knowledge, Skills, and/or Abilities:
To perform this job successfully, must be able to perform each essential duty satisfactorily. Must also have expert level communication skills and strong decision making ability is essential. Must have the ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality. The ability to work independently and multi-task is crucial. Exceedingly well organized, flexible and able to prioritize in a fast paced environment is key. The ability to manage multiple priorities: several calendar requests to ensure each meeting is given the proper prioritization. Must be a power user in Microsoft Outlook, Word and PowerPoint, and proficient in Excel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor’s Degree with 3 years experience as an Executive Assistant, preferably in Financial Services or Insurance.
What We Offer:
We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $62,000 – $95,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
NFP and You… Better Together!
NFP is an inclusive Equal Employment Opportunity employer.
Executive Assistant – Remote
Location: Madison, WI, US
Who We Are:
NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach.
Summary: The Executive Assistant is responsible for enhancing a top performing Producer’s effectiveness by performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall gate-keeping and information management support.
Essential Duties and Responsibilities:
- Act as gatekeeper to the Producer, understanding priorities in the organization.
- Maintain heavy, complex and frequently changing calendar.
- Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
- Coordinate meetings and appointments as directed by the Regional President, reserving meeting space, and preparing the conference room with audio-visual technology as needed.
- Provide high level administrative support to the Producer.
- Schedule all internal and external meetings and coordinates logistics for meetings/lunches.
- Coordinate all aspects of appointments, meetings, and conference calls.
- Prepare and review materials and correspondence for meetings.
- Compile and modify presentations, spreadsheets, and other various documents.
- Handle all confidential business matters and works independently on special assignments.
- Answer and screen incoming phone calls and places calls as directed.
- Handle personal matters as necessary.
- Participate in regular departmental meetings and training and development sessions as directed.
- Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus, and teamwork.
- Facilitate all aspects of the meeting prep process, coordinating with all necessary departments to gather and compile appropriate materials that will lead to a successful meeting.
- Provide a bridge for smooth, accurate communication between the Producer’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
- Execute occasional marketing campaigns as directed by Producer in conjunction with Marketing Department.
Knowledge, Skills, and/or Abilities:
To perform this job successfully, must be able to perform each essential duty satisfactorily. Must also have expert level communication skills and strong decision making ability is essential. Must have the ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality. The ability to work independently and multi-task is crucial. Exceedingly well organized, flexible and able to prioritize in a fast paced environment is key. The ability to manage multiple priorities: several calendar requests to ensure each meeting is given the proper prioritization. Must be a power user in Microsoft Outlook, Word and PowerPoint, and proficient in Excel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Bachelor’s Degree with 3 years experience as an Executive Assistant, preferably in Financial Services or Insurance.
What We Offer:
We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $62,000 – $95,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
NFP and You… Better Together!
NFP is an inclusive Equal Employment Opportunity employer.
Executive Assistant Job Roles in Wisconsin
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Search Executive Assistant Jobs in WisconsinExecutive Assistant Jobs in Wisconsin: Frequently Asked Questions
Which companies sponsor visas for executive assistants in Wisconsin?
Wisconsin employers that have historically sponsored professional support roles include American Family Insurance, Froedtert Health, Epic Systems, Northwestern Mutual's Milwaukee operations, and the University of Wisconsin system. Large healthcare networks and insurance firms tend to be the most active sponsors, as they employ executive assistants at a scale that supports the administrative overhead of the H-1B petition process.
Which visa types are most common for executive assistant roles in Wisconsin?
The H-1B is the most common visa for executive assistant roles in Wisconsin, but it requires demonstrating the position qualifies as a specialty occupation, typically by showing the role requires a bachelor's degree in a specific field such as business administration or communications. Some applicants with Canadian or Mexican citizenship may explore the TN visa under the NAFTA successor agreement, though executive assistant classifications require careful documentation.
Which cities in Wisconsin have the most executive assistant sponsorship jobs?
Milwaukee is Wisconsin's primary market for sponsored executive assistant positions, driven by its concentration of financial services, healthcare, and insurance employers. Madison follows closely, with state government agencies, the University of Wisconsin-Madison, and a growing tech sector generating demand. Green Bay and Waukesha County represent smaller but active secondary markets, particularly within healthcare networks and manufacturing headquarters.
How to find executive assistant visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically for roles where employers are open to visa sponsorship, making it more efficient than general job searches for executive assistant positions in Wisconsin. You can narrow results by state and role to surface opportunities at Milwaukee-area financial firms, Madison's university and government sector, and statewide healthcare networks that have a track record of sponsoring professional administrative staff.
Are there any Wisconsin-specific considerations for executive assistants seeking visa sponsorship?
Wisconsin's prevailing wage requirements for sponsored positions are determined by the Department of Labor's wage data for specific metro areas, so compensation expectations differ between Milwaukee, Madison, and smaller markets like Appleton or Oshkosh. The University of Wisconsin system, as a cap-exempt institution, can file H-1B petitions outside the annual lottery, which benefits applicants pursuing roles within its campuses or affiliated medical centers.
What is the prevailing wage for sponsored executive assistant jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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