Executive Assistant Visa Sponsorship Jobs in Tennessee
Executive assistant roles in Tennessee are concentrated in Nashville's healthcare and corporate sectors, with major employers like HCA Healthcare, Vanderbilt University, and Bridgestone Americas regularly hiring senior administrative professionals. Memphis and Knoxville also offer opportunities across logistics, manufacturing, and higher education organizations that have supported visa sponsorship for skilled administrative talent.
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Get Access To All JobsINTRODUCTION
Schneider Electric has an opening for an Executive Assistant II. The selected candidate will use independent judgment to provide timely and effective administrative and clerical support to Senior Leadership of the NAOPs Commercial Operations team. This role is open to our US Hub locations, with a hybrid work model.
ROLE AND RESPONSIBILITIES
- Collaborates with peers and supports leaders in a multi-cultural, multi-time zone environment
- Manages daily calendar within Outlook for leaders
- Responsible for booking travel and expense reporting through Concur
- Coordinates small and large virtual and in person meetings (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
- Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.
- Prepares and files expense reports
- General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.
- Coordinates agenda and materials for meetings and training sessions and other activities of the organization
- Maintains and updates databases, organizes and manages data on social media / shared sites as needed
- Assists in preparation of business review materials
- Responds to staff requests for administrative support as needed
- Ability to multi-task and prioritize many work items simultaneously
BASIC QUALIFICATIONS
This position requires at least 10 years of experience in an executive level administrative position in a demanding international matrix environment with various time zones and cultures.
- Proficient computer skills including MS Office products and web applications.
- Excellent organizational skills, as well as verbal and written communication skills required.
- Results oriented and able to make decisions without direct supervisor involvement and open to work in a multi-cultural environment.
- Soft skills enabling quick integration in the network of Executive Assistants.
- Must have a positive attitude and flexibility to work outside of regular schedule when special events require admin support.
PREFERRED QUALIFICATIONS
Direct partnership with senior leaders and exposure to high-impact work
- Opportunities to contribute to strategic initiatives and grow professionally
- A supportive team environment that values your expertise
- Career development resources to help you advance
COMPENSATION
- Salary Range: USD 86,400 - USD 129,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.
BENEFITS
At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.
Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits - it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.
Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.
Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.
Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.
Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.
Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.
EEO Statement
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.
INTRODUCTION
Schneider Electric has an opening for an Executive Assistant II. The selected candidate will use independent judgment to provide timely and effective administrative and clerical support to Senior Leadership of the NAOPs Commercial Operations team. This role is open to our US Hub locations, with a hybrid work model.
ROLE AND RESPONSIBILITIES
- Collaborates with peers and supports leaders in a multi-cultural, multi-time zone environment
- Manages daily calendar within Outlook for leaders
- Responsible for booking travel and expense reporting through Concur
- Coordinates small and large virtual and in person meetings (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
- Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.
- Prepares and files expense reports
- General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.
- Coordinates agenda and materials for meetings and training sessions and other activities of the organization
- Maintains and updates databases, organizes and manages data on social media / shared sites as needed
- Assists in preparation of business review materials
- Responds to staff requests for administrative support as needed
- Ability to multi-task and prioritize many work items simultaneously
BASIC QUALIFICATIONS
This position requires at least 10 years of experience in an executive level administrative position in a demanding international matrix environment with various time zones and cultures.
- Proficient computer skills including MS Office products and web applications.
- Excellent organizational skills, as well as verbal and written communication skills required.
- Results oriented and able to make decisions without direct supervisor involvement and open to work in a multi-cultural environment.
- Soft skills enabling quick integration in the network of Executive Assistants.
- Must have a positive attitude and flexibility to work outside of regular schedule when special events require admin support.
PREFERRED QUALIFICATIONS
Direct partnership with senior leaders and exposure to high-impact work
- Opportunities to contribute to strategic initiatives and grow professionally
- A supportive team environment that values your expertise
- Career development resources to help you advance
COMPENSATION
- Salary Range: USD 86,400 - USD 129,600 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.
BENEFITS
At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.
Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits - it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.
Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.
Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.
Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.
Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.
Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.
EEO Statement
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.
Executive Assistant Job Roles in Tennessee
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Search Executive Assistant Jobs in TennesseeExecutive Assistant Jobs in Tennessee: Frequently Asked Questions
Which companies in Tennessee sponsor visas for executive assistants?
Tennessee's largest employers are the most consistent sources of executive assistant sponsorship. HCA Healthcare and Vanderbilt University Medical Center in Nashville have sponsored H-1B visa workers in administrative and support roles. Bridgestone Americas, Dollar General's corporate headquarters in Goodlettsville, and FedEx's Memphis operations also employ executive assistants at a scale that supports visa sponsorship, though approval depends on the specific role and employer's immigration program.
What visa types are most commonly used for executive assistant roles in Tennessee?
The H-1B is the most common visa for executive assistants in Tennessee, but it requires the role to qualify as a specialty occupation requiring at least a bachelor's degree in a specific field. Some administrative professionals enter on L-1B visas through intracompany transfers with multinational employers present in Tennessee, such as Nissan North America or international consulting firms with Nashville or Memphis offices.
Which cities in Tennessee have the most executive assistant visa sponsorship jobs?
Nashville leads by a significant margin, driven by its concentration of healthcare corporations, financial services firms, and a growing tech sector. Memphis is the next strongest market due to FedEx's global headquarters and a dense logistics and distribution industry. Knoxville offers smaller but consistent opportunities through the University of Tennessee system and Oak Ridge National Laboratory, both of which have international hiring programs.
How to find executive assistant visa sponsorship jobs in Tennessee?
Migrate Mate is a dedicated platform for international job seekers and filters executive assistant roles in Tennessee by visa sponsorship eligibility, saving significant research time. Because sponsorship for administrative roles depends heavily on how individual employers classify the position, focusing your search on large Tennessee-based corporations, healthcare systems, and university employers through Migrate Mate helps identify the opportunities most likely to support an H-1B or other work visa.
Are there any Tennessee-specific factors that affect visa sponsorship for executive assistants?
Tennessee has no state income tax, which affects prevailing wage comparisons since the Department of Labor bases H-1B wage requirements on regional data rather than state tax treatment. Nashville's rapid corporate growth has increased competition for senior administrative roles, which can work in favor of international applicants at large employers with established immigration programs. The University of Tennessee and Vanderbilt University also serve as pipelines for internationally educated candidates entering administrative careers in the state.
What is the prevailing wage for sponsored executive assistant jobs in Tennessee?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.