Executive Assistant Visa Sponsorship Jobs in Pennsylvania
Pennsylvania's executive assistant job market centers on Philadelphia and Pittsburgh, where major employers in healthcare, finance, and higher education regularly hire for senior administrative roles. Organizations like UPMC, Comcast, and large university systems have sponsored visa candidates for executive assistant positions, making the state a viable destination for international applicants.
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Get Access To All JobsGENERAL OVERVIEW
Provides administrative and secretarial support to Senior Executives; performs a wide range of administrative duties; handles multiple assignments simultaneously, and develops tracking system. Facilitates overall working relationships with management throughout the Health Network as well as external contacts.
Essential Responsibilities
- Manages calendars to include arranging meeting, appointments and travel arrangements. Prioritize and use judgment in managing schedule conflicts and changing demands on Executive’s time. Coordinate and schedule meetings and appointments for Executive to ensure effective use of management resources. (50%)
- Creates, types, and edits correspondence, prepares documents, compiles material for presentations, prepares presentations and communication packages. Complete necessary meeting materials in time for scheduled meeting. In this capacity, regularly engages in variety of contacts inside and outside organization, interacting with high level management and physicians. (20%)
- Reads and prioritizes all incoming mail, assigns work, routes, responds, and initiates informational requests. (10%)
- Initiates and responds to informational requests including policies, procedures and regulations, report preparation, and correct source for answers. Provide research and administrative support to special projects, preparing data, reports, analysis and follow-up on projects in a timely manner. Compose correspondence, memos, and reports as instructed (including various patient and employee service excellence correspondence). Take dictation and/or transcribe from handwritten material or tape recorder. Type, format and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc. (10%)
- Establishes and maintains a filing system including correspondence, board reports, confidential files, and accounting records for department expenses. (5%)
- Assist with preparation, tracking, and management of the department's budget. Coordinate and track work flow, schedules, projects, and committee decisions through the department or hospital to ensure that paperwork is complete/accurate/appropriate, and follow-up services are provided in a timely manner. Prepare various paperwork (contract coordination form, personnel requisitions, purchase requisitions, authority for payment vouchers), and ensure that payment/reimbursement is made and follow-up when necessary. (5%)
- Performs other duties as assigned or required.
Qualifications
Minimum
- High school graduate or equivalent, plus additional job related training.
- 5 - 7 years prior job-related experience.
- Demonstrated Microsoft Office, Excel, PowerPoint & Office Grammar/Spelling experience/skills.
- Ability to exercise good judgment and decision making skills.
Preferred
- Associate’s Degree.
Disclaimer
The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
Compliance Requirement
This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies. As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.
Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below. For accommodation requests, please contact HR Services Online at HRServices@highmarkhealth.org
California Consumer Privacy Act Employees, Contractors, and Applicants Notice
GENERAL OVERVIEW
Provides administrative and secretarial support to Senior Executives; performs a wide range of administrative duties; handles multiple assignments simultaneously, and develops tracking system. Facilitates overall working relationships with management throughout the Health Network as well as external contacts.
Essential Responsibilities
- Manages calendars to include arranging meeting, appointments and travel arrangements. Prioritize and use judgment in managing schedule conflicts and changing demands on Executive’s time. Coordinate and schedule meetings and appointments for Executive to ensure effective use of management resources. (50%)
- Creates, types, and edits correspondence, prepares documents, compiles material for presentations, prepares presentations and communication packages. Complete necessary meeting materials in time for scheduled meeting. In this capacity, regularly engages in variety of contacts inside and outside organization, interacting with high level management and physicians. (20%)
- Reads and prioritizes all incoming mail, assigns work, routes, responds, and initiates informational requests. (10%)
- Initiates and responds to informational requests including policies, procedures and regulations, report preparation, and correct source for answers. Provide research and administrative support to special projects, preparing data, reports, analysis and follow-up on projects in a timely manner. Compose correspondence, memos, and reports as instructed (including various patient and employee service excellence correspondence). Take dictation and/or transcribe from handwritten material or tape recorder. Type, format and proofread a variety of materials including correspondence, memos, reports, charts, statistics, minutes of meetings, etc. (10%)
- Establishes and maintains a filing system including correspondence, board reports, confidential files, and accounting records for department expenses. (5%)
- Assist with preparation, tracking, and management of the department's budget. Coordinate and track work flow, schedules, projects, and committee decisions through the department or hospital to ensure that paperwork is complete/accurate/appropriate, and follow-up services are provided in a timely manner. Prepare various paperwork (contract coordination form, personnel requisitions, purchase requisitions, authority for payment vouchers), and ensure that payment/reimbursement is made and follow-up when necessary. (5%)
- Performs other duties as assigned or required.
Qualifications
Minimum
- High school graduate or equivalent, plus additional job related training.
- 5 - 7 years prior job-related experience.
- Demonstrated Microsoft Office, Excel, PowerPoint & Office Grammar/Spelling experience/skills.
- Ability to exercise good judgment and decision making skills.
Preferred
- Associate’s Degree.
Disclaimer
The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
Compliance Requirement
This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies. As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.
Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below. For accommodation requests, please contact HR Services Online at HRServices@highmarkhealth.org
California Consumer Privacy Act Employees, Contractors, and Applicants Notice
Executive Assistant Job Roles in Pennsylvania
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Search Executive Assistant Jobs in PennsylvaniaExecutive Assistant Jobs in Pennsylvania: Frequently Asked Questions
Which companies in Pennsylvania sponsor visas for executive assistant roles?
Large Pennsylvania employers with established HR and legal infrastructure are the most consistent sponsors. Healthcare systems like UPMC and Penn Medicine, financial firms headquartered in Philadelphia, and major universities including Penn State and Temple have sponsored executive assistants. Multinational corporations with Pennsylvania offices, such as Comcast and AmerisourceBergen, also have the capacity to support visa petitions for senior administrative staff.
Which visa types are most common for executive assistant jobs in Pennsylvania?
The H-1B visa is the most frequently used visa for executive assistant roles, though approval depends on whether the position qualifies as a specialty occupation requiring a specific bachelor's degree. Some applicants come through the L-1 visa intracompany transfer route if they are relocating from a foreign affiliate. O-1 visas are rare for this role. Employer legal teams in Pennsylvania typically assess specialty occupation eligibility on a case-by-case basis.
Which cities in Pennsylvania have the most executive assistant visa sponsorship jobs?
Philadelphia accounts for the largest share of executive assistant sponsorship activity in Pennsylvania, driven by its concentration of corporate headquarters, law firms, healthcare networks, and financial institutions. Pittsburgh is the second strongest market, anchored by UPMC, Carnegie Mellon University, and regional banking. Harrisburg, as the state capital, offers opportunities within government-adjacent organizations and state agency contractors.
How to find executive assistant visa sponsorship jobs in Pennsylvania?
Migrate Mate filters job listings specifically by visa sponsorship availability, making it straightforward to search executive assistant roles in Pennsylvania without sorting through positions that don't offer sponsorship. You can narrow results by city or employer type to focus on Philadelphia or Pittsburgh markets. Migrate Mate's listings are curated for international candidates, so you're not starting from scratch identifying which employers are open to sponsoring.
Are there state-specific considerations for executive assistants seeking sponsorship in Pennsylvania?
Pennsylvania's strongest sponsorship pipelines for executive assistants run through its healthcare and higher education sectors, which have long histories of hiring internationally. The state's large research university network, including Penn State, Drexel, and Carnegie Mellon, generates familiarity with visa processes among HR departments. Prevailing wage requirements under H-1B rules apply statewide, so employers must meet Department of Labor wage determinations for the specific metropolitan area where the role is based.
What is the prevailing wage for sponsored executive assistant jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.