Executive Assistant Visa Sponsorship Jobs in Pennsylvania

Job Details

Provides direct administrative support for a Senior Vice President/Department Chair and their designees. Performs highly responsible administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports executive level committees/boards and participates in executive level special projects, as needed.

Job Description

Essential Functions:

• Maintains executive calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
• Creates, transcribes, and distributes meeting materials, agendas and minutes.
• Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
• Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
• Communicates the executive’s instructions with various individuals and/or departments.
• Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
• Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card.
• Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
• Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment.
• Ensures department is sufficiently stocked with office supplies.
• Serves as the principle point of administrative contact and liaison with internal and external contacts.

Qualifications:

Education - Required

• High School Diploma/GED

Education - Preferred

• Associate’s Degree

Experience - Required

• 5 years as an Executive Assistant or in other senior administrative roles

Experience - Preferred

• Prior Healthcare Experience

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1101 Market, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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