Executive Assistant Visa Sponsorship Jobs in Oklahoma
Executive assistant roles in Oklahoma are concentrated in Oklahoma City and Tulsa, where energy companies like Devon Energy and ONEOK, major healthcare systems, and financial services firms regularly hire administrative professionals. Visa sponsorship for these positions exists but is selective, typically tied to specialized experience or multinational employer transfers.
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Get Access To All JobsExecutive Assistant
Department of Student Affairs
Position Summary:
The Executive Assistant provides administrative support to the Vice President for Student Affairs and maintains and manages the records and activities within the Division of Student Affairs.
PRIMARY DUTIES/ESSENTIAL FUNCTIONS:
- Support the Every Hillcat, Every Day philosophy
- Provide support for the Vice President for Student Affairs
- Select, onboard, and supervise student workers within the Division of Student Affairs
- Maintain budget records and monitor office expenditures, including purchasing card reconciliation reports
- Develop and maintain filing systems
- Assist with office supply procurement
- Schedule meetings and make travel arrangements
- Handle routine incoming and outgoing correspondence
- Maintain Rotunda announcement slides
- Work with student organizations regarding accounts and purchasing procedures
- Compile data and prepare reports
- Maintain student holds for Title IX training requirement and related correspondence
- Answer phone and give appropriate information to callers and visitors
- Assist in providing a welcoming environment for students and visitors
- Complete special projects and assignments
- Oversee and schedule Student Affairs Conference Room, Conference Room A, Rotunda, Hillcat Den (student recreation room), OMA Student Lounge, and the 24-hour computer lab
- Other duties as assigned
KNOWLEDGE AND SKILLS:
- Knowledge of administrative support practices, computer technology, software packages, including but not limited to MS Office including Excel, Word, Outlook, and PowerPoint, and office equipment
- Knowledge of generally accepted office practices and excellent communication skills
- Knowledge of accounting and financial records
- Ability to work independently, interpret information clearly, and make decisions
- Ability to maintain confidentiality
- Ability to interact effectively with people
- Ability to organize work procedures
- Ability to learn and apply software applications necessary for job functions
- Provide a professional and approachable point of contact for the Division of Student Affairs
MINIMUM QUALIFICATIONS:
- Associates’ degree and/or 3-5 years administrative experience
- Strong organizational and computer skills
- Budget Management skills
- Excellent oral and written skills
- Critical thinking skills
PREFERRED QUALIFICATIONS:
- Bachelor's degree in Business or related field
- Experience in higher education
Physical Requirements:
- Ability to lift 20 – 40 lbs. on occasion
- Ability to stand for 1-4 hours for events
- Ability to sit for long periods of time
- Ability to operate a motor vehicle (Oklahoma Class D license)
REPORTS TO: Vice President for Student Affairs
SUPERVISION GIVEN TO: Student Workers
HOURS: 8:00 a.m. – 5:00 p.m. M – F
POSITION: Clerical, Full-Time, FLSA Non-Exempt
Pay: $37,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Executive Assistant
Department of Student Affairs
Position Summary:
The Executive Assistant provides administrative support to the Vice President for Student Affairs and maintains and manages the records and activities within the Division of Student Affairs.
PRIMARY DUTIES/ESSENTIAL FUNCTIONS:
- Support the Every Hillcat, Every Day philosophy
- Provide support for the Vice President for Student Affairs
- Select, onboard, and supervise student workers within the Division of Student Affairs
- Maintain budget records and monitor office expenditures, including purchasing card reconciliation reports
- Develop and maintain filing systems
- Assist with office supply procurement
- Schedule meetings and make travel arrangements
- Handle routine incoming and outgoing correspondence
- Maintain Rotunda announcement slides
- Work with student organizations regarding accounts and purchasing procedures
- Compile data and prepare reports
- Maintain student holds for Title IX training requirement and related correspondence
- Answer phone and give appropriate information to callers and visitors
- Assist in providing a welcoming environment for students and visitors
- Complete special projects and assignments
- Oversee and schedule Student Affairs Conference Room, Conference Room A, Rotunda, Hillcat Den (student recreation room), OMA Student Lounge, and the 24-hour computer lab
- Other duties as assigned
KNOWLEDGE AND SKILLS:
- Knowledge of administrative support practices, computer technology, software packages, including but not limited to MS Office including Excel, Word, Outlook, and PowerPoint, and office equipment
- Knowledge of generally accepted office practices and excellent communication skills
- Knowledge of accounting and financial records
- Ability to work independently, interpret information clearly, and make decisions
- Ability to maintain confidentiality
- Ability to interact effectively with people
- Ability to organize work procedures
- Ability to learn and apply software applications necessary for job functions
- Provide a professional and approachable point of contact for the Division of Student Affairs
MINIMUM QUALIFICATIONS:
- Associates’ degree and/or 3-5 years administrative experience
- Strong organizational and computer skills
- Budget Management skills
- Excellent oral and written skills
- Critical thinking skills
PREFERRED QUALIFICATIONS:
- Bachelor's degree in Business or related field
- Experience in higher education
Physical Requirements:
- Ability to lift 20 – 40 lbs. on occasion
- Ability to stand for 1-4 hours for events
- Ability to sit for long periods of time
- Ability to operate a motor vehicle (Oklahoma Class D license)
REPORTS TO: Vice President for Student Affairs
SUPERVISION GIVEN TO: Student Workers
HOURS: 8:00 a.m. – 5:00 p.m. M – F
POSITION: Clerical, Full-Time, FLSA Non-Exempt
Pay: $37,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Executive Assistant Job Roles in Oklahoma
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Search Executive Assistant Jobs in OklahomaExecutive Assistant Jobs in Oklahoma: Frequently Asked Questions
Which companies in Oklahoma sponsor visas for executive assistant roles?
Visa sponsorship for executive assistants in Oklahoma is most common at large multinational employers. Energy sector companies headquartered in Oklahoma City, such as Devon Energy and Enable Midstream, along with major healthcare organizations and financial institutions, are among the more likely sponsors. Smaller businesses and local firms rarely sponsor executive assistant positions, as sponsorship involves significant administrative and legal costs.
Which visa types are most commonly used for executive assistant jobs in Oklahoma?
The H-1B is the most discussed visa for professional roles, but executive assistant positions often face scrutiny under the specialty occupation standard, which requires a direct relationship between a bachelor's degree in a specific field and the job duties. The L-1B visa is another pathway, available to employees transferring within a multinational company in a specialized knowledge capacity. Each case depends heavily on how the employer structures the role and documents its requirements.
Which cities in Oklahoma have the most executive assistant visa sponsorship opportunities?
Oklahoma City accounts for the majority of executive assistant sponsorship activity in the state, driven by its concentration of energy company headquarters, healthcare systems, and government contractors. Tulsa is the second strongest market, particularly within the aerospace, manufacturing, and financial services sectors. Smaller cities in Oklahoma have very limited sponsorship activity for administrative and executive support roles.
How to find executive assistant visa sponsorship jobs in Oklahoma?
Migrate Mate is built specifically for international job seekers and filters executive assistant openings in Oklahoma by visa sponsorship availability, saving you from manually screening hundreds of postings. Beyond using Migrate Mate, targeting large Oklahoma employers in the energy and healthcare sectors directly, and verifying whether they have a history of H-1B or L-1 filings through Department of Labor disclosure data, helps identify realistic sponsorship candidates.
Are there any Oklahoma-specific considerations for executive assistants seeking visa sponsorship?
Oklahoma's economy is heavily weighted toward energy, aerospace, and healthcare, which shapes where executive assistant sponsorship actually occurs. Employers sponsoring these roles must meet Department of Labor prevailing wage requirements for the Oklahoma City or Tulsa metropolitan areas, which are calculated separately from national averages. Candidates with experience supporting C-suite executives in energy or healthcare environments tend to have stronger sponsorship cases because the employer can more readily document specialized role requirements.
What is the prevailing wage for sponsored executive assistant jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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