Executive Assistant Visa Sponsorship Jobs in Oklahoma
Executive assistant roles in Oklahoma are concentrated in Oklahoma City and Tulsa, where energy companies like Devon Energy and ONEOK, major healthcare systems, and financial services firms regularly hire administrative professionals. Visa sponsorship for these positions exists but is selective, typically tied to specialized experience or multinational employer transfers.
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Get Access To All JobsAbout us
Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
The Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners.
This role combines executive support, financial processing and travel coordination, event planning, and hospitality. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment while maintaining a warm and welcoming presence.
Responsibilities
Executive & Administrative Support
- Provide day-to-day support to the Executive Director
- Manage calendars, meetings, scheduling, and correspondence
- Coordinate domestic and international travel arrangements
- Prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents
- Maintain organized records, files, and administrative systems
- Assist with special projects and department initiatives
Financial & Operations Coordination
- Process purchasing and finance-related paperwork accurately and on time
- Track expenses, invoices, and budget-related items
- Work with university departments and external vendors to ensure smooth operations
- Follow university procedures and maintain attention to detail in all processes
Event Planning & Hospitality
- Coordinate meetings, conferences, leadership events, and special gatherings
- Manage event logistics including setup, decor, catering, guest communication, and registration
- Help create welcoming, professional, and visually excellent environments
- Provide outstanding hospitality and customer service to guests, students, and partners
Communication & Relationship Support
- Communicate professionally and clearly in both verbal and written communication
- Serve as a welcoming point of contact for students, faculty, donors, and visitors
- Build positive relationships with internal teams and external partners
- Represent the Centre of Global Leadership with professionalism and integrity
- Other duties as assigned
REQUIREMENTS
Education: Minimum High School diploma and professional experience, preferred bachelor degree or equivalent.
EXPERIENCE/SKILLS/ABILITIES:
- Strong organizational and time-management skills
- Excellent attention to detail and ability to manage multiple priorities
- Strong verbal and written communication skills
- Friendly, warm, and professional demeanor
- Customer service and hospitality strengths
- Creative, adaptable, and resourceful
- Ability to work independently and collaboratively
- Strong sense of professionalism and confidentiality
- Experience with administrative support, finance processing, travel coordination, or event planning preferred
- Proficiency in Microsoft Office and related administrative systems preferred
ADDITIONAL INFORMATION
Possible travel required, domestic and international possibilities. Some evening and weekend events may be required.
The ideal candidate is:
- Detail and process-oriented
- Organized and dependable
- Relational and service-minded
- Flexible and adaptable
- Creative with an eye for aesthetics and presentation
- Comfortable working in a fast-paced environment
- Passionate about creating excellent experiences for others
- A follower of Christ who loves people
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.
About us
Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
The Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners.
This role combines executive support, financial processing and travel coordination, event planning, and hospitality. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment while maintaining a warm and welcoming presence.
Responsibilities
Executive & Administrative Support
- Provide day-to-day support to the Executive Director
- Manage calendars, meetings, scheduling, and correspondence
- Coordinate domestic and international travel arrangements
- Prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents
- Maintain organized records, files, and administrative systems
- Assist with special projects and department initiatives
Financial & Operations Coordination
- Process purchasing and finance-related paperwork accurately and on time
- Track expenses, invoices, and budget-related items
- Work with university departments and external vendors to ensure smooth operations
- Follow university procedures and maintain attention to detail in all processes
Event Planning & Hospitality
- Coordinate meetings, conferences, leadership events, and special gatherings
- Manage event logistics including setup, decor, catering, guest communication, and registration
- Help create welcoming, professional, and visually excellent environments
- Provide outstanding hospitality and customer service to guests, students, and partners
Communication & Relationship Support
- Communicate professionally and clearly in both verbal and written communication
- Serve as a welcoming point of contact for students, faculty, donors, and visitors
- Build positive relationships with internal teams and external partners
- Represent the Centre of Global Leadership with professionalism and integrity
- Other duties as assigned
REQUIREMENTS
Education: Minimum High School diploma and professional experience, preferred bachelor degree or equivalent.
EXPERIENCE/SKILLS/ABILITIES:
- Strong organizational and time-management skills
- Excellent attention to detail and ability to manage multiple priorities
- Strong verbal and written communication skills
- Friendly, warm, and professional demeanor
- Customer service and hospitality strengths
- Creative, adaptable, and resourceful
- Ability to work independently and collaboratively
- Strong sense of professionalism and confidentiality
- Experience with administrative support, finance processing, travel coordination, or event planning preferred
- Proficiency in Microsoft Office and related administrative systems preferred
ADDITIONAL INFORMATION
Possible travel required, domestic and international possibilities. Some evening and weekend events may be required.
The ideal candidate is:
- Detail and process-oriented
- Organized and dependable
- Relational and service-minded
- Flexible and adaptable
- Creative with an eye for aesthetics and presentation
- Comfortable working in a fast-paced environment
- Passionate about creating excellent experiences for others
- A follower of Christ who loves people
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.
Executive Assistant Job Roles in Oklahoma
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Search Executive Assistant Jobs in OklahomaExecutive Assistant Jobs in Oklahoma: Frequently Asked Questions
Which companies in Oklahoma sponsor visas for executive assistant roles?
Visa sponsorship for executive assistants in Oklahoma is most common at large multinational employers. Energy sector companies headquartered in Oklahoma City, such as Devon Energy and Enable Midstream, along with major healthcare organizations and financial institutions, are among the more likely sponsors. Smaller businesses and local firms rarely sponsor executive assistant positions, as sponsorship involves significant administrative and legal costs.
Which visa types are most commonly used for executive assistant jobs in Oklahoma?
The H-1B visa is the most discussed visa for professional roles, but executive assistant positions often face scrutiny under the specialty occupation standard, which requires a direct relationship between a bachelor's degree in a specific field and the job duties. The L-1B visa is another pathway, available to employees transferring within a multinational company in a specialized knowledge capacity. Each case depends heavily on how the employer structures the role and documents its requirements.
Which cities in Oklahoma have the most executive assistant visa sponsorship opportunities?
Oklahoma City accounts for the majority of executive assistant sponsorship activity in the state, driven by its concentration of energy company headquarters, healthcare systems, and government contractors. Tulsa is the second strongest market, particularly within the aerospace, manufacturing, and financial services sectors. Smaller cities in Oklahoma have very limited sponsorship activity for administrative and executive support roles.
How to find executive assistant visa sponsorship jobs in Oklahoma?
Migrate Mate is built specifically for international job seekers and filters executive assistant openings in Oklahoma by visa sponsorship availability, saving you from manually screening hundreds of postings. Beyond using Migrate Mate, targeting large Oklahoma employers in the energy and healthcare sectors directly, and verifying whether they have a history of H-1B or L-1 visa filings through Department of Labor disclosure data, helps identify realistic sponsorship candidates.
Are there any Oklahoma-specific considerations for executive assistants seeking visa sponsorship?
Oklahoma's economy is heavily weighted toward energy, aerospace, and healthcare, which shapes where executive assistant sponsorship actually occurs. Employers sponsoring these roles must meet Department of Labor prevailing wage requirements for the Oklahoma City or Tulsa metropolitan areas, which are calculated separately from national averages. Candidates with experience supporting C-suite executives in energy or healthcare environments tend to have stronger sponsorship cases because the employer can more readily document specialized role requirements.
What is the prevailing wage for sponsored executive assistant jobs in Oklahoma?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.